EVENT DETAILS
Elizabeth
Jyothish
Saturday, August 30, 2025
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NOTES
Bride's "go to" for the wedding day is Ruby Thomas, 410-303-8092
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Draft Timeline:
Hair and Makeup from 3AM-7AM by Asal Studios for bride and bridesmaids at bride's home.
6:30 AM: Photo/Video crew arrive to separate homes and take photos/video
*Keep bride & groom apart from seeing each other
8 AM-8:45 AM: At separate houses, prayers with Priest and family blessings and photos/videos.
8:45 AM: Bride & Groom depart for the church (Bride/bridesmaids transport by DTS; Thoroughbred transport Groom/groomsmen)
9:30 AM: Wedding party arrives and goes to assigned rooms.
9:30 AM-10 AM: Guests arrive
9:30 am - Thoroughbred drops off Bride & Bridal Party
10 AM: Ceremony starts
11:15 AM: Ceremony ends. Guests leave for reception.
11:15-12:30 PM: Family photoshoot in church
12:30 PM-1 PM: Wedding party leaves in limo to MW
12:30 PM: Ballroom opens
12:30 PM-1:30 PM: Appetizer Hour (photobooth, guestbook, slideshow, music for entertainment)
1 PM: Wedding Party arrive at Martin's West
1 PM-1:30 PM: Wedding Party undergo photoshoot inside
1:30 PM - DTS service ends
1:30 PM-1:40 PM: Wedding party entrance and then sit-down except for couple - introduce as a group
1:40 PM: Achen Pray
1:40 PM-1:45 PM: First Couple Dance
1:45 PM-1:50 PM: Cut the cake and couple sits down on stage
1:50 PM-1:55 PM: Pala Ceremony with moms (milk ceremony - they need 2 mugs)
1:55-2 PM: Mother-Son dance
2 PM-2:10 PM: Father speeches (J's dad first, then E's dad) Champagne (non-alcoholic) toast
2:10 PM-2:15 PM: Father-Daughter dance
2:15 PM-3:15 PM: Lunch (salads are pre-set)
2:15 PM-2:40PM: Bride & Groom change and then couple pictures after getting ready
2:40 PM: 2nd entrance. Announce Dessert.
2:40 PM-2:50 PM: Couple have lunch at separate sweetheart table
2:50 PM-3 PM: Speeches (best man, maid of honor w/toast, thank you speech)
3 PM-3:30 PM: Sangeet
3:30 PM-4:30 PM: Dance Party; couple will walk around greeting people & taking pictures on stage
NO LIMO
VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your
PHOTOGRAPHER
Sound Originals (Seattle, WA)
844-709-1195
Olivia Gonzalez (specialist) / Dan
Arrival Time
6:30 AM
Where:
Elizabeth's house and Jyothish house
Booked Time:
6:30 AM-4:30 PM
Is There a First Look
No
Where Will It Be
Central Presbyterian Church, Martin's West
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
All are included
Sunset Time
No
Dietary Restrictions
N/A
Is There a Second Shooter
2 photographers
PHOTOGRAPHER NOTES:
Website: https://www.originalweddings.com/
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OFFICIANT
Rev. Alex Kolath
443-833-2759
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
There is 1 main officiant (Rev. Alex Kolath) and 3 other priests who will be helping (they will also be helping read through the ceremony), and 1 lay leader (my cousin Jeffrey Thomas). 1 priest will do a prayer at Eliz's house at 8 AM and then go to Jyothish's house for his prayer at 8:30 AM.
CEREMONY VENUE
Central Presbyterian Church, 7308 York Rd., Towson< MD
Cindy Yost, cindy@centralpc.org
410-868-6145 x224
Time of Ceremony
10 AM - 11:15 AM
Venue
Traditional Sanctuary
Rehearsal Date & Time
8/29/25 / Rehearsal Dinner following for the choir from 5-6 (homemade food)
Rehearsal Location
Central Presbyterian Church / someone is taking a keyboard to the church / I will get her items
Wedding County
Baltimore
Will You Have Programs
Yes
If Yes, Will They Be Placed on Seats or in a Basket
Passed out by ushers
Do You Have Readers
0 readers
If Yes, How Many
N/A
Will You Have Aisle Markers
3 rows on both sides with "Reserved" signs, all rows on the main floor will have bows
If Yes, Are You Providing or is The Florist
florist will provide bows, church will provide "Reserved" signs
How Many Rows Are Being Reserved
3 rows on each side, 1st BP, 2nd Parents, 3rd overflow family
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Unity candle, folded sari, sari string, 2 wedding rings, gold cross, gold necklace, book to sign
Will There Be An Aisle Runner or Petals
Yes - Florist / seat from sides
If Yes, Will It Be Placed Ahead of Time
Yes, either after rehearsal on 8/29 or morning of ceremony on 8/30 beforehand
Who Is Providing
RJ Best Events
What Signage Do You Have for the Ceremony
Sign to be placed in church during rehearsal / Welcome (move to Martin's West)
What Flowers Do You Have For The Ceremony
Bouquets, boutonnieres, and 2 large vases at front of church
Are You Providing an Arch
No
If Yes, Who Will Set It Up
N/A
Who Will Decorate It
N/A
Do You Have Separate Ceremony Musicians
Pianist/Organist from church
What Is The Rain Plan
No need as everything is indoors
CEREMONY NOTES:
- Cindy is arriving @ 7:30 am
Order of peopl entering:
- 3 priests to enter from the side
- Groom and groomsmen to enter from side in a line
Down the Aisle:
- Groom's Parents
- Bride's mother with lay leader Jeffrey
- Ringbearer (Joey) -> He will carry a pillow with the wedding rings (purchased)
- Bearer of the Symbols (Ethan) -> He will carry tray with sari, gold cross, gold necklace, and important string (we have everything)
- Bridesmaids: Amber, Kripa, Marisa, Amrutha, Rupa, Amy, Emily
- Flower Girls (Mary. Alina, Chelsea, Naomi) -> 4 baskets and fake petals purchased
- Bride with father
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5/13 - EM response to Eliz's EM can we move flowers from church to venue:
- Depending on how heavy and large the church flowers are, we may be able to transport them. Eliz's family will help move flowers into and out of transport van.
Reserved Signs- provided by Central Presbyterian Church people
RECEPTION VENUE
Martin's West, Embassy & Regency (downstairs)
Venue Location
Baltimore County, MD
What Time are Vendors Allowed In
1.5 hours prior to reception at 10:30 am (reception starts at noon)
RECEPTION NOTES:
- No Bridal Party Table
- Set-up time from 11 AM - 12:30 PM. The following will need to use this time: RJ for decoration, iRose for Photobooth, DJ Taj for music and uplighting, laptop for slideshow by my cousin, setting up audio guestbook. 2 screens
- Guests wait in the lobby until the doors open
- The Church has carts
Reception from 12:30 PM - 4:30 PM
COCKTAIL HOUR
Time of Cocktail Hour
12-1;)0
Location
Inside of Ballroom
Are There Separate Musicians
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
Seating Charts (suggested 4 on easels)
COCKTAIL HOUR NOTES:
- Cocktail Hour is in the Reception room
- Refreshments in the bridal suite
RECEPTION
What Is The Time of The Reception
1:30-4:30 PM
What Signage Do You Have For The Reception
Welcome Sign - move from the church to Martin's West - Martin's will provide the easel
Will You Provide a Guest Book
Yes - Photobooth is providing / Audio Guest Book
What Type
book and audio guestbook
Will You Have Place Cards Or a Seating Chart
Place Cards to be placed at each seat with meal selection / 2 tables at entrance / coordinators will assist guests in finding their tables - one side of room is even and the other is odd numbers; put left over place cards to the side for the bride
Will You Provide the Table Numbers
Using MW
Will You Provide a Gift Box For The Gift Table
Yes- cousin is making it
Will You Provide Bathroom Baskets
No
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N/A
Will There Be Yard Games
N/A
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
Centerpieces and stage by RJ, Fake plants at Martin's West, Uplighting by DJ Taj
Who Will Be the Person(s) To Take Everything At The End of The Night
RJ Best Events for Centerpiees and stage, DJ Taj for Uplighting
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
Photobooth, Audio guestbook. slideshow, DJ Taj providing music
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Couch on the stage w/a Separate table to eat at next to the stage (sweetheart table)
If Yes, What Is The Decor For This Table
Decorator- RJ Best Events
Will You Provide Your Toasting Glasses
Martin's West will provide
CATERER
Martin's West
Arrival Time
Guest arrive at 12:30 PM. Wedding Party will arrive at 1 PM for pictures and then enter ballroom at 1:30 PM.
Booked Time
12:30-4:30 PM
What Is Your Guest Count
351 (incl B&G) / 27 kids under 12 & 10 free
How Many Are Kid's Meals
39 kid's meals
Vendor Count
will eat in the Break room; (2) photographers (2) videographers (1) Emcee (1) DJs (1) drum player (2) Coordinators (2) Livestream attendants (1) photo booth coordinator = 12 (no decorators)
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No - Champagne Toast / Dry Bar / Option for guests - they can do champagne or sparking cide
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
N/A
If Yes, What Are The Names of The Drinks
N/A
Will You Have Signs Showing Names and Ingredients
N/A
CATERER NOTES:
Appetizer
- Classic Caesar
Sides
- garlic mashed potatoes
- asparagus
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Entree Options:
- 2 crab cakes
- Filet with breast of hen
- Cannelloni pasta with eggplant (vegetarian)
- Chicken tenders with fries (kids meal)
223 chicken & steak
98 crab cakes
18 canelloni pasta with eggplant
37 kids meals (27 meals half off; 10 free)
1 NY Strip (med rare) with candied yams & asparagus
1 Lobster/Filet Mignon (med rare) with Mac & Cheese & Brussel Sprouts
BAKER
Cake Wala
410-418-4387
Arrival Time
11 AM -12:30 PM
Is It a Tiered Cake or a Small Cake
4 sheet cakes
If It Is a Tiered Cake, How Many Tiers Is It
faux tier cake (decorated by cousin) with sheet cakes
Do You Want to Save The Top
No
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
Just wedding cake
If Yes, Are They Coming From The Baker
N/A
What Kind
N/A
Do You Have Any Rentals Such as Stands, Trays, Etc.
No
Are You Providing Your Own Knife & Cake Server
Martin's West will provide
Are You Providing a Cake Topper
No
If Yes, Will It Be Taken to The Baker
N/A
BAKER NOTES:
- Martin's West will cut sheet cakes and have a station so guests can choose their flavor
- Table will be place close to stage
- Table will be moved out to the center in front of stage for the cake cutting
FLORIST
RJ Best Events (Decorator)
4109357998
Arrival Time at Ceremony Site
As we get closer to our wedding day, they will set-up church either after 8/29 rehearsal or morning of 8/30
Arrival Time at Venue Site
Church set-up 8/30 from 7:30 AM-9 AM. Martin's West set-up at 11 AM
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Yes
Are You Giving Your Centerpieces Away to Guests
No
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes
Are There Any Other Decorations Besides Flowers
Stage
Cocktail Hour Flower Details
Half of the talbes will have 3 water-filled vases with rose flowers inside, and other half will be crystal goblets provided by Martin's West with rose petals and mirror and candles
- Bridal Bouquet
- (7) BM's Bouquets
- Groom's boutonniere
- Best Man boutonierre
- (23) Groomsmen/bride's parents/groom's parents/sister/close family boutonnieres
- 1 Try Red Fresh Petals
- 2 Large arrangements on white flower pot Ern - in front of church by entrance
- (46) Church pews silk bows
- White Aisle Runner
Reception
- 2 Wave metal arches on the stage
- 3 Silk flower bouquets tied to the metal arch
- 2 Gold tree
- Green Velvet backdrop to cover the wall
- Silk flowers at the bottom of the Wave arch
- 3 seater sofa
- Lighting for backdrop
Centerpieces
- 20 tables - tgrio cylinder vases with LED floating candles & silk white orchid blooms set on mirrored bases with fresh red petals & 3 votive candles around them
- 20 tables get mirrored bases with fresh red petals & 3 votives -Martin's is providing crystle goblets
Sweetheart Table
- 1 Fresh Flower arrangement
- Mr. & Mrs. sign
- 6 votives
Reception Flower Details
- Same as cocktail hour flowers (as it's in same ballroom as reception)
- Decorator time at church 7:30-9:00 am
FLORIST MISC. NOTES
Need to transport 2 large flower vases to reception (my family will help putting it in and out of van).
DJ/BAND
DJ Taj Productions
570-624-6220
Tejinder Pal
Arrival Time
11 AM - 12:30 PM
Booked Time
12:30 - 4:30 pm
Is Your DJ or Band Also Your Emcee
3 people consisting of DJ, Emcee, Drum **CONTRACT DOESN'T LIST EMCEE & DRUMMER
If You Are Having a Band, How Many Players are There Including the Sound Engineer
N/A
DJ/BAND NOTES:
They will provide the following:
- State of the Art Pro Sound System 4 speakers and 2 subwoofers
- Professional MC
- Dance Lights
- Two Wireless Microphones
- Personalized Playlist
- Cocktail Hour Music
- Two Intelligent Moving-head Spotlights
- Premier LED Up Lighting for Full Room (up to 24)
- 2 Sparkles
- Fog Machine Dancing on the Cloud
- Projection Monogram
- Dholi for Reception
- Glow sticks for dance floor
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
They will be standing outside the ballroom and processing in once announced
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
No Grandparents
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Parents will be announced as part of reception procession
How Do You Want to Be Announced
Emcee will announce us as we make our entrance / BMs as a group / GM's as a group
Are You Changing Clothes
yes
Is There a Special Exit
No
Misc Flow/Introductions Notes
Possibly have dholi played during entrance
ENTERTAINMENT
Dances from family & friends/Sangeet
- Wedding Party Kids Dance
- Jyothish's cousin Sabrina solo dance
- Bridesmaid Dance
- Church Youth Dance
- Dholi playing during guest dance
BRIDAL PREP
Asal Studios
2404609344
Where Will You Be Getting Ready
Elizabeth's House
Where is The Groom Getting Ready
Jyothish's House
HAIRSTYLIST INFORMATION
Hairstylist Name
Asal Studios, Tisha
Hairstylist's Cell Phone Number
â€+1 (718) 600-9677‬
Arrival Time and End Time
2:30 AM - 7:30 AM
Number of Girls Getting Their Hair Done
8
How Many Stylists
3
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Asal Studios, Tisha
Makeup Artist Cell Phone Number
â€+1 (718) 600-9677‬
Number of Girls Getting Their Makeup Done
9
How Many Makeup Artists
3
BRIDAL PREP NOTES:
DRESS SHOP
The Bridal Boutique
(410) 290-5666
No contract. Signed electronic sales agreement in shop and is in email message
TUX SHOP
Purchased in India; Groomsmen tuxes from Suitshop
Online delivery of suits to groomsmen
FAVORS
No / pics from PB
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
Dj is doing uplighting
Dance on the clouds
Cold Sparklers
Monogram
Appetizer hour: Slide Show - Martin's will provide 2 projectors and screens
PHOTO BOOTH
iRoseFilms
304-316-2260
Dantrell Cohen
Arrival Time
Booked Time
12:30 PM-4:30 PM
Are They Providing the Props
Yes
Have You Chosen Your Template
Not yet
Are They Providing a Backdrop or Are You Providing
They will provide
Are You Providing a Scrapbook with Pens
They will provide scrapbook; clarifying about pens
PHOTO BOOTH NOTES:
Props and back drop; obtaining a digital copy of contract
10x10 book to paste photos to - separate table
- Hi-top Table for props
- Table for guest book
Purchased extra gel pens to be given to photo booth
VIDEOGRAPHER
Sound Originals
844-709-1195
Olivia Gonzalez (specialist) / Dan
Arrival Time
Where
Elizabeth's house and Jyothish's house
Booked Time
6:30 AM - 4:30 PM
Is There a First Look
No
Where Will It Be
N/A
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
N/A
Sunset Time
N/A
Dietary Restrictions
N/A
VIDEOGRAPHER NOTES
Company used for photos and videos
2 Videographers
TRANSPORTATION
DTS Group
301-476-8490
Amy
How Many Shuttles
1 (there is another limo provided by a different company called Thoroughbred Sedan Van & Bus LLC for Jyothish's side to use)
Booked Time for Each
8:45 -9:30 am from home to church, 12:15 - 1 PM wedding party goes to martins west
How Many Locations for Pick Up
2
Names of the Hotels that They Are Staying At
Hampton Inn next to Martin's West. No guest transportation
Distance and Time Between Each Stop
19 miles from homes to church
15 miles from church to Martins West
30 mins between each stop.
TRANSPORTATION NOTES:
We have a separate limo service to shuttle the groom and party to church at 8:45-9:30 am
Thoroughbred Sedan Van & Bus LLC.
410-831-0609
GUEST ROOM HOTELS
Hampton Inn
Woodlawn
Jyothish's Morning Limo
Thoroughbred
(410) 831-0609
Used from 9 AM - 9:30 AM to get from Jyothish's house to church