EVENT DETAILS
Sophia
Cole
Saturday, September 28, 2024
Welcome to your wedding page. Bookmark this page for your reference. From this page, you can view your wedding details. Click the links below to view and update your budget, timeline and to-do list. To collect and share inspiration photos, click on your INSPIRATION page.
NOTES
Kathy - MOB - 410-935-0429 / kathy.91286@gmail.com
Cole - Groom - 443-695-8841 / cole.ostendarp89@gmail.com
Sophia - Bride - 443-845-9525 / sophcarmanna@gmail.com
Copy all on emails
Ceremony: 4:00-4:30 pm
Cocktail Hour - 4:30-5:30 pm
Reception - 5:30-9:30 pm
VENDOR LIST
PHOTOGRAPHER
Living Radiant Photography
443-844-6542
Maggie & Patrick Nolan
Arrival Time
1:00 pm
Where:
2734 Holly BeachRoad & 2702 Holly Beach Rd. (Cole)
Booked Time:
8 hrs -12:30-8:30 pm
Is There a First Look
Yes with private vows
Where Will It Be
2734 Holly Beach Rd.
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
B&G, B&G with Bridal Party, then after dinner perhaps family group shots on dance floor
Sunset Time
6;53 (6:34-6:55)
Dietary Restrictions
Is There a Second Shooter
Yes, Patrick
PHOTOGRAPHER NOTES:
OFFICIANT
Bride's Cousin (Deacon)
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
Greek Orthodox Bishop
Send Timeline to Sophia & Cole
CEREMONY VENUE
2734 Holly Beach Rd., Essex (Bride's parents' residence)
N/A
N/A
Time of Ceremony
4:00-4:30 pm
Venue
2734 Holly Beach Rd.
Rehearsal Date & Time
9/27/24 @ 5:00 pm
Rehearsal Location
At the property
Wedding County
Baltimore
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
No
If Yes, Are You Providing or is The Florist
N/A
How Many Rows Are Being Reserved
1st row - parents / 2nd row bridal party (9) each side
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
See worksheet
Are You Providing an Arch
No; ground cover
If Yes, Who Will Set It Up
N/A
Who Will Decorate It
N/Aq
Do You Have Separate Ceremony Musicians
Yes-part of band
What Is The Rain Plan
Under the tent, couple rows of chairs on dance floor; guests at their tables
CEREMONY NOTES:
RECEPTION VENUE
2702 Holly Beach Rd., Essex (Bride's parents' residence)
N/A
N/A
Venue Location
2754 Holly Beach Rd.
What Time are Vendors Allowed In
Anytime
RECEPTION NOTES:
RENTAL ITEMS: from Hazelwood Rentals; Victorian furniture
COCKTAIL HOUR
Time of Cocktail Hour
4:30-5:30 pm
Location
Around the property
Are There Separate Musicians
Yes-part of band
What Is The Decor of The Cocktail Hour
Flowers for tall tablkes
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
5:30-9:30 pm
What Signage Do You Have For The Reception
Will You Provide a Guest Book
Yes
What Type
Vintage Telephone
Will You Have Place Cards Or a Seating Chart
Seating Chart Mirror from Hazelwood
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Cole's Mom
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N/A
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
See floral worksheet
Who Will Be the Person(s) To Take Everything At The End of The Night
Under the tent
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Head
If Yes, What Is The Decor For This Table
See floral worksheet
Will You Provide Your Toasting Glasses
Using Hazelwood's glasses
CATERER
Zeffert & Gold
Matt Goldman
Arrival Time
Booked Time
What Is Your Guest Count
150-160
How Many Are Kid's Meals
Vendor Count
3 Coordinators, 2 photographers, 9 pc band
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
No
If Yes, What Are The Names of The Drinks
No
Will You Have Signs Showing Names and Ingredients
N/A
CATERER NOTES:
Champagne Pre-Poured at the table
- They want GOOD BARTENDERS!
- Expecting 150-160 guests
BAKER
Zeffert & Gold
Arrival Time
Is It a Tiered Cake or a Small Cake
N/A
If It Is a Tiered Cake, How Many Tiers Is It
N/A
Do You Want to Save The Top
N/A
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
Yes - Zeffert & Gold - No cake cutting; Chocolate Fountain
If Yes, Are They Coming From The Baker
From the caterer
What Kind
Assortment
Do You Have Any Rentals Such as Stands, Trays, Etc.
Caterer is provding
Are You Providing Your Own Knife & Cake Server
N/A
Are You Providing a Cake Topper
N/A
If Yes, Will It Be Taken to The Baker
N/A
BAKER NOTES:
FLORIST
Thistle and Twig Floral Design
Dawn Wie
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
See floral worksheet
Pocket Squares / Hankie
Reception Flower Details
See floral worksheet
FLORIST MISC. NOTES
Dawn Wisniewski
~~
Sophia loves wildflowers, dahlias, greenery
Candlight, votives
Fall colors incorporated
DJ/BAND
Bachelor Boys Band
715-213-8828 appt only
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
QUOTE:
Formal quote options for an event in Essex:
Date: Saturday 28 September 2024 (IMPORTANT: the quote below is ONLY valid for this date. If you change the date, you MUST let us know to ensure band availability and quote accuracy.)
RECEPTION MUSIC:
9pc band: $6220
Musician Lineup (suggested order--can be changed by request):
1) Lead Vocals
2) Guitar
3) Bass
4) Drums
5) Keyboard
6) Additional Lead Vocals (highly recommended to cover our full repertoire)
7) Saxophone
8) Trumpet
9) Trombone
MC SERVICE:
Included in the reception band cost is our MC service--we are happy to coordinate the formalities for the night, and event direction, and make all formal announcements
*Please note that we cannot guarantee that your event will run perfectly on schedule, although we will try our best to coordinate the night.
***These prices include all taxes & travel fees, full PA and sound equipment for the reception band as well as any MC/DJ services for the entire evening.
CEREMONY MUSIC:
$375 solo string musician
CEREMONY SOUND SUPPORT:
Ceremony Sound Support is an additional PA setup with microphones and speakers for the Officiant, readers, vows, etc. Included in this price is one musician to be present to monitor the levels throughout the ceremony
- Premium Ceremony Sound (1 lapel mic + 1 wireless mic (stand optional) + complimentary DJ if needed): $575
COCKTAIL HOUR:
$300 jazz trio
BASIC STAGE LIGHTING:
$500 for Basic Stage Lighting to illuminate the band, with a few different color wash options.
-----------------------------
GRAND TOTAL (9pc band, solo string ceremony, premium ceremony sound, cocktail trio, basic stage lighting) = $7970
BALANCE DUE (less $1594 deposit paid 11/30/23) = $6376
Amber TwaitMusician | Producer
DJ will be for reception only
- They will do 1st Dance & Parent Dances - no cake cutting, no bouquet or garter toss
~~
· ARRIVAL TIME:
· BOOKED TIME:
· IS YOUR DJ OR BAND ALSO YOUR EMCEE?
· IF YOU’RE HAVING A BAND, HOW MANY PLAYERS ARE THERE INCLUDING THE SOUND ENGINEER?
~~
Flow
Introductions
· WILL PARENTS & BRIDAL PARTY STAND DURING YOUR INTRODUCTIONS OR WILL THEY BE SEATED?
· ARE GRANDPARENTS BEING INTRODUCED OR ARE THEY BEING ACKNOWLEDGED FROM THEIR TABLES?
· ARE PARENTS BEING INTRODUCED OR ARE THEY BEING ACKNOWLEDGED FROM THEIR TABLES?
· HOW DO YOU WANT TO BE ANNOUNCED?
· ARE YOU CHANGING CLOTHES?
· IS THERE A SPECIAL EXIT?
·~~
Suggested flow:
· Introductions
· First Dance
· Welcome Speech (Who)
· Blessing of Food (Who)
· Dinner
· Toasts toward the end of dinner (Who)
· Parent Dances
· Cake Cutting NONE
· Bouquet/Garter Toss NONE
· Any special dances, such as Hora, Apron Dance
· Dancing / Party Time
· Special exit
· After Party
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Yes
How Do You Want to Be Announced
Are You Changing Clothes
No
Is There a Special Exit
Misc Flow/Introductions Notes
Introductions
Parents
Bridal party as a group / Bridesmaids
Groomsmen
Best Man & Maid of Honor
Bride & Groom
First Dance
Parent Dances\\\
Welcome Speech
Dinner
Toward end of dinner, toasts, Maggie, MOH, Pat, Best man
Dancing
Sunset Photos
Group Photos - when band take their break
Last Dance
Special Exit - Fireworks
After Party
1 hour later - vehicle picks up bride & groom
ENTERTAINMENT
BRIDAL PREP
Where Will You Be Getting Ready
Mother's house
Where is The Groom Getting Ready
His house
HAIRSTYLIST INFORMATION
Hairstylist Name
Glam with Sam
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Glam with Sam / Sophia's makeup is DIY
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
Bridal Prep
·
DRESS SHOP
She wants her bridesmaids in different pastel colors and styles
TUX SHOP
INVITATIONS
Kindly RSVP
Rachel
~~
They don't want to do Save the Dates, Invitations, and printing online. Take them to Kindly RSVP.
FAVORS
NO
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
Hazelwood Rentals
443-632-8036
- Furniture Groupings - DONE - Hazelwood Rentals
- Bistro Lights in the yard games area
- Yard Games - do we want to rent a package
PHOTO BOOTH
No
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
They want a photo booth with props and prints
Suggest that we use ours if they'll rent a floor pad from the tent company.
~~
· ARRIVAL TIME:
· BOOKED TIME:
· ARE THEY PROVIDING THE PROPS?
· HAVE YOU CHOSEN YOUR TEMPLATE?
· ARE THEY PROVIDING A BACKDROP OR ARE YOU PROVIDING?
· ARE YOU PROVIDING A SCRAPBOOK WITH PENS?
VIDEOGRAPHER
No
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
They want ceremony musicians for both the ceremony and cocktail hour - perhaps a band.
Suggest Ebb & Nova
TRANSPORTATION
Thoroughbred Transdportation
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
Just need a car for Sophia & Cole at the end of the night
TRANSPORTATION NOTES:
We'll block 10 rooms at the Hilton Garden Inn White Marsh. If we need more than 10 roToms, we'll go the Hampton Inn - they share the same parking lot.
TENT
Eastern Shore Tents
Included in Living Radiant's contract