UPDATE EVENT DETAILS

DÁnna

September 28, 2024

DETAILS

Update

NOTES:

Enter wedding notes here. 

PHOTOGRAPHER

Photographer's Name

Photographer's Email

Photographer's Phone Number

Arrival Time

Where

Booked Time

Is There a First Look

Where Will It Be

Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included

Sunset Time

Dietary Restrictions

Is There a Second Shooter

Photographer Notes

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Photographer's Contract

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OFFICIANT

Officiant's Name

Officiant's Email

Officiant's Phone Number

Arrival Time

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Officiant Notes

Officiant's Contract

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CEREMONY VENUE

Ceremony Venue Name

Ceremony Venue Email

Ceremony Venue Phone Number

Ceremony Venue Contract

Select File

Time of Ceremony

Venue

Rehearsal Date & Time

Rehearsal Location

Wedding County

Will You Have Programs

If Yes, Will They Be Placed on Seats or in a Basket

Do You Have Readers

If Yes, How Many

Will You Have Aisle Markers

If Yes, Are You Providing or is The Florist

How Many Rows Are Being Reserved

Is There a Unity Candle, Wine Box, Hand Fasting, Etc.

Will There Be An Aisle Runner or Petals

If Yes, Will It Be Placed Ahead of Time

Who Is Providing

What Signage Do You Have for the Ceremony

What Flowers Do You Have For The Ceremony

Are You Providing an Arch

If Yes, Who Will Set It Up

Who Will Decorate It

Do You Have Separate Ceremony Musicians

What Is The Rain Plan

Ceremony Notes

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RECEPTION VENUE

Reception Venue Name

Reception Venue Email

Reception Venue Phone Number

Reception Venue Contract

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Venue Location

What Time are Vendors Allowed In

Reception Notes

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COCKTAIL HOUR

Time of Cocktail Hour

Location

Are There Separate Musicians

What Is The Decor of The Cocktail Hour

Is There Signage For The Cocktail Hour

Cocktail Hour Notes

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RECEPTION

What Is The Time of The Reception

What Signage Do You Have For The Reception

Will You Provide a Guest Book

What Type

Will You Have Place Cards Or a Seating Chart

Will You Provide the Table Numbers

Will You Provide a Gift Box For The Gift Table

Will You Provide Bathroom Baskets

Will You Have a Memorial Table

If Yes, What Type (Photos, Candles, Flowers, Etc.)

Will There Be Yard Games

If So, What Yard Games Need to Be Set Up

What Decor Other Than Flowers Will You Have at The Reception

Who Will Be the Person(s) To Take Everything At The End of The Night

Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)

SWEETHEART OR HEAD TABLE

Are You Having a Sweetheart or Head Table

If Yes, What Is The Decor For This Table

Will You Provide Your Toasting Glasses

CATERER

Caterer's Name

Caterer's Email

Caterer's Phone Number

Arrival Time

Booked Time

What Is Your Guest Count

How Many Are Kid's Meals

Vendor Count

Vendor Dietary Restrictions

Are You Providing Your Own Liquor

If Yes, Where Are You Purchasing It From

Will It Be Delivered or Brought By Someone

What Time Will It Be Delivered

Will They Pick Up Unopened Bottles

If No, Who Is Taking The Liquor at The End of The Night

Are You Having Signature Drinks

If Yes, What Are The Names of The Drinks

Will You Have Signs Showing Names and Ingredients

Caterer Notes

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Caterer's Contract

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BAKER

Baker's Name

Baker's Email

Baker's Phone Number

Arrival Time

Is It a Tiered Cake or a Small Cake

If It Is a Tiered Cake, How Many Tiers Is It

Do You Want to Save The Top

If It's a Small Cake, Do You Want to Save The Rest of It

If Not, Do You Want It Served To The Parent Tables

Are You Having Desserts

If Yes, Are They Coming From The Baker

What Kind

Do You Have Any Rentals Such as Stands, Trays, Etc.

Are You Providing Your Own Knife & Cake Server

Are You Providing a Cake Topper

If Yes, Will It Be Taken to The Baker

Baker Notes

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Baker's Contract

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FLORIST

Florist's Name

Forist's Name

Florist's Email

Florist's Phone Number

Arrival Time at Ceremony Site

Arrival Time at Venue Site

Are They Coming Back at The End of The Wedding

Are There Rentals to Return to The Florist

Are You Giving Your Centerpieces Away to Guests

Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist

Cocktail Hour Flower Details

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Reception Flower Details

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Are There Any Other Decorations Besides Flowers

Florist Notes

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Florist's Contract

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DJ/BAND

Company Name

Contact Name

DJ's Email

DJ's Phone Number

Arrival Time

Booked Time

Is Your DJ or Band Also Your Emcee

If You Are Having a Band, How Many Players are There Including the Sound Engineer

DJ Notes

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DJ's Contract

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FLOW INTRODUCTIONS

Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated

Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables

Are Parents Being Introduced or Are They Being Acknowledged From Their Tables

How Do You Want to Be Announced

Are You Changing Clothes

Is There a Special Exit

Misc Flow/Introductions Notes

Not Here

ENTERTAINMENT

Entertainment Name

Entertainment Email

Entertainment Phone Number

Entertainment Contract

Select File

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Entertainment Notes

BRIDAL PREP

Where Will You Be Getting Ready

Where is The Groom Getting Ready

Stylist's Name

Stylist's Email

Stylist's Phone Number

Stylist's Contract

Select File

HAIRSTYLIST INFORMATION

Hairstylist Name

Hairstylist's Cell Phone Number

Arrival Time and End Time

Number of Girls Getting Their Hair Done

How Many Stylists

MAKEUP ARTIST INFORMATION

Makeup Artist Name

Makeup Artist Cell Phone Number

Number of Girls Getting Their Makeup Done

How Many Artists

Bridal Prep Notes

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DRESS SHOP

Dress Shop Name

Dress Shop Email

Dress Shop Phone Number

Dress Shop Contract

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Dress Shop Notes

TUX SHOP

Tux Shop Name

Tux Shop Email

Tux Shop Phone Number

Tux Shop Contract

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Tux Shop Notes

INVITATIONS

Invitation Name

Invitation Email

Invitation Phone Number

Invitation Contract

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Invitation Notes

FAVORS

Favor's Name

Favor's Email

Favor's Phone Number

Favor's Contract

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Are You Providing Favors

If Yes, Type of Favors

Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table

Favor Notes

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RENTALS

Rental's Name

Rental's Email

Rental's Phone Number

Rental's Contract

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Rental Notes

Submit

PHOTO BOOTH

Photo Booth Company

Contact Name

Photo Booth Email

Photo Booth Phone Number

Arrival Time

Booked Time

Are They Providing the Props

Have You Chosen Your Template

Are They Providing a Backdrop or Are You Providing

Are You Providing a Scrapbook with Pens

Photo Booth Notes

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Photo BoothContract

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VIDEOGRAPHER

Company Name

Contact Name

Videographer Email

Videographer Phone Number

Arrival Time

Where

Booked Time

Is There a First Look

Where Will It Be

Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included

Sunset Time

Dietary Restrictions

Videographer Notes

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Videographer Contract

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TRANSPORTATION

Transportation Name

Contact Name

Transportation Email

Transportation Phone Number

How Many Shuttles

Booked Time for Each

How Many Locations for Pick Up

Names of the Hotels that They Are Staying At

Hotel Names and Details

Distance and Time Between Each Stop

Details Here

Transportation Notes

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Transportation Contract

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ADDITIONAL VENDOR 1

Vendor Type (childcare, food truck, etc)

Additional Vendor 1 Name

Additional Vendor 1 Email

Additional Vendor 1 Phone Number

Additional Vendor 1 Contract

Select File

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Additional Vendor 1 Notes

ADDITIONAL VENDOR 2

Vendor Type (childcare, food truck, etc)

Additional Vendor 2 Name

Additional Vendor 2 Email

Additional Vendor 2 Phone Number

Additional Vendor 2 Contract

Select File

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Additional Vendor 2 Notes

Wedding Party Information

Enter wedding party details here. Enter a space after each one. 

Are Grandparents Walking or Will They Be Pre-Seated

Are Parents Walking or Will They Be Pre-Seated

PROCESSIONAL ORDER

Groom's Grandparents

Bride's Grandparents

Groom's Parents

Bride's Mother Escorted By

Groom

Best Man

Groomsmen

Bridesmaids

Maid of Honor

Ring Bearer

Flower Girl

Bride and Her Dad or Escort

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