
TO-DO LIST
Harrington
June 8, 2024
Suggested Google Meet Dates
*All meetings confirmed, on calendar, and schedule reminders done
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2/24/24
3/8/24 @ 2:00
3/30 @ 3 pm
4/3/24 @ 6 pm (Stefanie will join)
5/11/24 @ 2 pm to go over the Timeline
Also, in May the final walk-through will take place at the venue with the caterer and the person at the Venue. I will attend that as well and I'm thinking it will probably be the week of 5/20. I have that week blocked out tentatively.
Payment Schedule
$ 1,595.00 Cost for Day of Coordination
$ (315.00) Deposit pd 2/9/24 through WIX
$ 1,280.00 Balance
$ (320.00) Due 3/1/2024
$ (320.00) Due 4/1/2024
$ (320.00) Due 5/1/2024
$ (320.00) Due 6/1/2024
$ - Zero Balance
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Payment link to pay by credit card through website
Tipping the Vendors
Tipping the Vendors
You just thought "I have to tip the vendors, aren't I paying enough!" Below are proper guidelines regarding tipping, so here goes!
- All tips should be given in cash in envelopes clearly marked for each vendor.
- No one/single person should get more the $150 (example: shuttle bus costs $2,000 - tip would be $200-$300. $150 is all that is required.)
- Tips should be given just before your vendor leaves so that you already know the job they did for you.
- All vendors would love a thank you call or a review on the website of their choice - it helps them book future clients!
- Altar boys/girls -- $10-$15 each.
- Limo drivers -- 10-15% of the limo bill (some limo companies include the gratuity on the contract, but it is still appropriate to give the individual driver $25-$50 for a job well done. The tip they receive from their employer gets taxed!)
- Valet parking / Restroom / Coat attendants -- 50-cents to $1.00 per attendant. Prearrange the amount based on your estimated guests. Post a sign for your guests that gratuity has been taken care of.
- Wait staff -- If tip is not included in the contract, 15% of the total catering bill, before taxes.
- Bartenders -- 10% of the total liquor bill, presented to the head bartender or divided equally among them (if this is not included in the contract.).
- Makeup Artist / Hair Stylist -- If they travel to you, no tip is necessary. If you go to a salon, tip them 15%.
- DJ - If your DJ owns the company, the tip is optional. If the DJ is an employee, tip them $50-$100. If you have two DJs, divide the tip between the two in separate envelopes.
- Business Owners - you don't need to tip them unless they've done an outstanding job for you.
- Ceremony / Reception Musicians -- $5-$10/hr. per person. One lump sum given the person in charge.
- Banquet or Catering Manager -- don't need to be tipped unless they've thrown in extras or save you hundreds on your bill. The tip would be between $50-$100.
- Photographer / Videographer -- If they own the company, the tip is optional. If employees, $50 goes to the main photographer / videographer and he/she can split with the assistant.
- Photo Booth – If they own the company, the tip is optional. If employees, $50 goes to each attendant.
- Officiant -- To tip them is to demean their professional and extremely bad etiquette. You may make a contribution to the church.
- Florist -- $5 per delivery location or $10-$20 per staff member. One lump sum for set-up and delivery.
- Wedding Cake Baker -- $10 at time of delivery to the delivery person.
- Your Wedding Coordinator -- If the coordinator owns the company, no tip is necessary unless they have gone the extra mile to help you (10% of fee charged).. A tip of $50 is appropriate for their assistant.
- Your Wedding Planner -- This person has planned your wedding from beginning to end - an appropriate tip would be 10% of the fee they charged you.
How to Wrap and freeze the Top of the Cake
Put cake in frig for 3 hours
Wrap 3 times in plastic
Wrap 2 times in foil
Wrap 3 times in plastic, tape & wrap – engulf the whole thing
The day before you are ready to eat put cake in frig to defrost
Take out 1 hour prior to eating
Wrap remaining cake again and keep in frig
Set up and Pack up Instructions (transfer over to Timeline)
SET UP NOTES
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Entrance
· Welcome Sign
· Unplugged Sign
· Welcome Table Items
Ceremony
· Reserved Signs
· Programs – Basket or on chairs
· Unity Candle/Sand; Wine Box; Other
· Aisle Runner
· Repurpose Items
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Cocktail Hour
· Décor
· Signature Drink Signs
· Place Cards/Seating Chart
· Other signage
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Reception
· Guest Book
· Table Numbers
· Menu Cards
· Card Holder Box
· Memorial Table
· Cake Table
o Cake Knife/Server
o Cake Topper
· Sweetheart Table
o Vase for bouquet
o Toasting Glasses
o Signs
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· PACK UP
o Who will take personal items, leftover cake, leftover favors, gifts, card box etc?
o Need designated cars: