top of page

TO-DO LIST

Schieffelin

May 26, 2024

DRAFT TIMELINE

Hair Makeup

7:10-7:50 BM 1 & BM 2

7:50-8:20 BM 2 & BM 1

8:20-9:10 BM 3 & BM 4

9:10-9:50 BM 4 & BM 3

9:50-10:30 BM 5 & BM 6

10:30-11:30 Bride & BM 5

11:30-12:30 BM 6 & Bride

12:30 - Touch ups, Refreshments, bathroom break, girls get stuff back to their rooms

1:00 - Hair & Makeup finished

1:00 - Groom and groomsmen get dressed

1:15 - Girls get into their dresses

1:30 - Bride gets into her dress

1:45 - Bride & Bridal Party depart for The Other Barn

1:50 - Groom and groomsmen depart for The Other Barn

1:55 - Bride, bridal party and photographer arrive at The Other Barn; Bride hides

2:00 - Photogrpaher arrives at The Other Barn

2:00 - Groom and groomsmen arrive at The Other Barn; photographer gets groom into position for 1st Look

2:05 - Photographer gets Bride for 1st Look

2:10-2:25 - 1st Look with Bride & groom

2:25-2:40 - 1st Look with Bride, Groom, & Bridal Party

2:40-2:55 - 1st Look with Bride, Groom, & Parents

3:00- Siblings arrive at The Other Barn

3:00-3:25 - Family Photos

3:30 - Bride & Groom back inside to the Bridal Suite

3:30 - Guests arrive; Prelude

3:45 - Coordinator gets bridal party lined up and ready to go for the Ceremony

4:00-4:15 - Ceremony

4:15-4:45 - Misc. photos; couples photos - if all photos are done beforehand, you'll join the cocktail hour

4;15-5:00 - Cocktail Hour

4:45 - Coordinators gather the Bride, Groom, Parents, and Bridal Party to get ready for Introductions

5:00 - Reception Begins

5:00 - Introductions of Bridal Party

5:10 - First Dance

5;15 - Welcome Speech - if one

5:25-6:25 - dinner

6:15 - Toasts by Maid of Honor and Best Man toward the end of dinner

6:20-Cake cutting, right after toasts

6:25 - Father/Daughter Dance follow by Mother/Son Dance

6:30-8:55 Dancing

7:00-Photographer Departs (total 6 hours - keep her til 7:00 in case you're running a little late)

9:00 - Wedding ends

OR

6:30-9:55 Dancing

10:00 - Wedding Ends

 

 

 

 

 

BRIDE'S TO DO LIST

BRIDE'S TO DO LIST

PAYMENT SCHEDULE

$299.00 Non-refundable reservation fee PAID through WIX website

$299.00 Due 2/1/24

$299.00 Due 3/1/24

$299.00 Due 4/1/24

$299.00 Due 5/1/24

 

MEETING DATES

I would like to have a monthly meeting with you beginning in January. Please let me know which date and time in each month is good for you.

~~

January

1/8/24 @ 2:00

February

2/5/24 @ 2:00

March

3/14/24 @ 5:15 - meet Stefanie

April

4/8/24 @ 2:00

May

In May we'll attend the final walkthrough with the caterer at the venue

 

 

VENDOR TIPPING GUIDELINES

Tipping the Vendors

You just thought "I have to tip the vendors, aren't I paying enough!" Below are proper guidelines regarding tipping, so here goes!

  • All tips should be given in cash in envelopes clearly marked for each vendor.
  • No one/single person should get more than $150 (example: shuttle bus costs $2,000 - tip would be $200-$300. $150 is all that is required.)
  • Tips should be given to your Coordinator to hand out before the event begins.
  • All vendors would love a thank you call or a review on the website of their choice - it helps them book future clients!
  1. Altar boys/girls -- $10-$15 each.
  2. Limo drivers -- 10-15% of the limo bill (some limo companies include the gratuity on the contract, but it is still appropriate to give the individual driver $25-$50 for a job well done. The tip they receive from their employer gets taxed!)
  3. Valet parking / Restroom / Coat attendants -- 50-cents to $1.00 per attendant. Prearrange the amount based on your estimated guests. Post a sign for your guests that gratuity has been taken care of.
  4. Wait staff -- If tip is not included in the contract, 15% of the total catering bill, before taxes.
  5. Bartenders -- 10% of the total liquor bill, presented to the head bartender or divided equally among them (if this is not included in the contract.).
  6. Makeup Artist / Hair Stylist -- If they travel to you, no tip is necessary. If you go to a salon, tip them 15%.
  7. DJ - If your DJ owns the company, the tip is optional. If the DJ is an employee, tip them $50-$100. If you have two DJs, divide the tip between the two in separate envelopes.
  8. Business Owners - you don't need to tip them unless they've done an outstanding job for you.
  9. Ceremony /Reception Musicians -- $5-$10/hr. per person. One lump sum given to the person in charge.
  10. Banquet or Catering Manager -- don't need to be tipped unless they've thrown in extras or save you hundreds on your bill. The tip would be between $50-$100.
  11. Photographer /Videographer -- If they own the company, the tip is optional. If employees, $50 goes to the main photographer / videographer and he/she can split with the assistant.
  12. Photo Booth – If they own the company, the tip is optional. If employees, $50 goes to each attendant.
  13. Officiant -- To tip them is to demean their professional and extremely bad etiquette. You may make a contribution to the church.
  14. Florist -- $5 per delivery location or $10-$20 per staff member. One lump sum for set-up and delivery.
  15. Wedding Cake Baker -- $10 at time of delivery to the delivery person.
  16. Your Wedding Coordinator -- If the coordinator owns the company, no tip is necessary unless they have gone the extra mile to help you (10% of fee charged).. A tip of $50 is appropriate for their assistant.
  17. Your Wedding Planner -- This person has planned your wedding from beginning to end - an appropriate tip would be 10% of the fee they charged you.
bottom of page