EVENT DETAILS
Sarah
Troy
Sunday, May 26, 2024
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NOTES
- Laid Back
- Simple but Classy
Navy Suits
Tux for groom
White linens
Gold accents
VENDOR LIST
WEDDING PLANNER
Stefanie Feldman-Day of; Charlene Gallagher, Your Day Your Way LLC
410-925-1086
We do not have permission to take photos of the bride & groom due to work restrictions
PHOTOGRAPHER
Mike
240-350-9133
Arrival Time
2;15 pm
Where:
The Other Barn
Booked Time:
2:15-8:15 pm
Is There a First Look
Yes starting at 2:40 with private vows
Where Will It Be
The Other Barn
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
B&G, B&G w/Bridal Party, B&G w/family
Sunset Time
8:23 pm - photographer is gone
Dietary Restrictions
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
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OFFICIANT
Friend & Bridesmaid-Emma Ditnes
215-478-1534
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
*Send timeline to Sarah & Troy
CEREMONY VENUE
The Other Barn (Outside)
410-440-5866
Time of Ceremony
4:00-4:30 pm
Venue
The Other Barn (outside
Rehearsal Date & Time
5/25/24 @ 4:45
Rehearsal Location
Double Tree Hotel / Atrium area
Wedding County
Howard
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
Reserved Signs
If Yes, Are You Providing or is The Florist
Bride & Groom
How Many Rows Are Being Reserved
1st Row each sider
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
Welcome Sign inside gate entrance to ceremony
What Flowers Do You Have For The Ceremony
they are providing
Are You Providing an Arch
Yes
If Yes, Who Will Set It Up
In-House
Who Will Decorate It
Stefanie - one simple drape and a cluster of flowers
Do You Have Separate Ceremony Musicians
No
What Is The Rain Plan
upstairs in reception - see floor plan
CEREMONY NOTES:
·
RECEPTION VENUE
The Other Barn (2nd Floor)
410-440-5866
Venue Location
The Other Barn, 5851 Robert Oliver Pl, Columbia, MD 21045
What Time are Vendors Allowed In
2:00 pm
RECEPTION NOTES:
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COCKTAIL HOUR
Time of Cocktail Hour
4:15-4:45 pm (timeline allows 1/2 hour for ceremony but it will likely be 15 min)
Location
Upstairs
Are There Separate Musicians
No
What Is The Decor of The Cocktail Hour
None
Is There Signage For The Cocktail Hour
Seating Chart place somewhere near the bar area
COCKTAIL HOUR NOTES:
I'm not sure if the cocktal hour is on the 1st floor or if the guests go directly upstairs; Set up should be done by 4:00
RECEPTION
What Is The Time of The Reception
5:00-10:00 pm
What Signage Do You Have For The Reception
Move welcome sign to the bottom of the stairs
Will You Provide a Guest Book
Yes
What Type
Book
Will You Have Place Cards Or a Seating Chart
Seating Chart
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Yes (Mother of the Bride)
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N/A
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
Greenery ring with fairy lights containing 3 votive with tea lights and the table number in the center
Who Will Be the Person(s) To Take Everything At The End of The Night
Troy's father- Reggie Bates
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
Repurpose flowers from arch and her bouquet
Will You Provide Your Toasting Glasses
using the Caterer's
CATERER
Putting on the Ritz
(301) 725-4220 or 518-821-0010 Off
Arrival Time
2:30 pm
Booked Time
2:30-10:00 pm
What Is Your Guest Count
100-120
How Many Are Kid's Meals
6??
Vendor Count
5 (2 Coordinators) (2 Photographers) (1 DJ)
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No, Caterer is providing
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
No
If Yes, What Are The Names of The Drinks
N/A
Will You Have Signs Showing Names and Ingredients
N/A
CATERER NOTES:
1 Bartender
1 Event Manager
1 Chef
5 Servers
1 Load in/Load out/Server
BAKER
Nona
her dad is bringing sheets cakes
Arrival Time
2:00 pm
Is It a Tiered Cake or a Small Cake
Small Cake with Sheets Cakes in the back
If It Is a Tiered Cake, How Many Tiers Is It
N/A
Do You Want to Save The Top
N/A
If It's a Small Cake, Do You Want to Save The Rest of It
Cut all of it
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
Cake will be cut and put on a dessert table
If Yes, Are They Coming From The Baker
N/A
What Kind
Unknown
Do You Have Any Rentals Such as Stands, Trays, Etc.
N/A
Are You Providing Your Own Knife & Cake Server
Using the Caterers
Are You Providing a Cake Topper
No
If Yes, Will It Be Taken to The Baker
N/A
BAKER NOTES:
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FLORIST
DIY
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
No
Cocktail Hour Flower Details
Reception Flower Details
See photos on Timeline
FLORIST MISC. NOTES
- Bride's mother is handling the decorations for arch & centerpieces
- Fake flowers for bouquets
- No bouttonierres
~~
· ARRIVAL TIME"
· ARE YOU GIVING YOUR CENTERPIECES AWAY TO THE GUESTS?
· ARE YOUR PERSONAL FLOWERS (BOUQUETS, BOUTs, ETC. BEING PROVIDED BY THE FLORIST? No, fake flowers
· ARE THERE ANY OTHER DECORATIONS BESIDES FLOWERS?
DJ/BAND
Elyte Event Professionals
410-818-8055
DJ Paul Williams
Arrival Time
2:00 pm
Booked Time
4:00-10:00 pm
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
N/A
DJ/BAND NOTES:
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FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
No - they will not be announced
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
No - they will not be announced
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
No
How Do You Want to Be Announced
DJ has that info
Are You Changing Clothes
No
Is There a Special Exit
No
Misc Flow/Introductions Notes
See Timeline
ENTERTAINMENT
None
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BRIDAL PREP
PriscillaM Beauty
301-804-8178
Where Will You Be Getting Ready
Double Tree Hotel, 5485 Twin Knolls Rd, Columbia, MD 21045
Where is The Groom Getting Ready
Double Tree Hotel, 5485 Twin Knolls Rd, Columbia, MD 21045
HAIRSTYLIST INFORMATION
Hairstylist Name
PriscillaM Beauty
Hairstylist's Cell Phone Number
301-804-8178
Arrival Time and End Time
9:15-1:45 pm
Number of Girls Getting Their Hair Done
6 + Bride
How Many Stylists
1
MAKEUP ARTIST INFORMATION
Makeup Artist Name
PriscillaM Beauty
Makeup Artist Cell Phone Number
301-804-8178
Number of Girls Getting Their Makeup Done
6 + Bride
How Many Makeup Artists
1
BRIDAL PREP NOTES:
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DRESS SHOP
Dress has been obtained, tailoring to happen
TUX SHOP
INVITATIONS
FAVORS
Bride is providing
Are You Providing Favors
Yes
If Yes, Type of Favors
Coffee Bags
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
Yes
FAVOR NOTES:
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RENTALS
None
PHOTO BOOTH
None
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
None
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
*Most of the guests are from out of town
TRANSPORTATION
Double Tree Hotel Shuttles
How Many Shuttles
1
Booked Time for Each
2:30 pm & 10 pm
How Many Locations for Pick Up
1 - Doubletree Hotel
Names of the Hotels that They Are Staying At
Double Tree Hotel
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Distance and Time Between Each Stop
1 shuttle will make 5 trips beginning at 2:30 pm and then again at 10 pm
5 minute trip - 1 way
TRANSPORTATION NOTES: