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TO-DO LIST

Harrington

June 8, 2024

Suggested Google Meet Dates

*All meetings confirmed, on calendar, and schedule reminders done

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2/24/24

3/8/24 @ 2:00

3/30 @ 3 pm

4/3/24 @ 6 pm (Stefanie will join)

5/11/24 @ 2 pm to go over the Timeline

Also, in May the final walk-through will take place at the venue with the caterer and the person at the Venue. I will attend that as well and I'm thinking it will probably be the week of 5/20. I have that week blocked out tentatively.

Payment Schedule

$ 1,595.00 Cost for Day of Coordination

$ (315.00) Deposit pd 2/9/24 through WIX

$ 1,280.00 Balance

$ (320.00) Due 3/1/2024

$ (320.00) Due 4/1/2024

$ (320.00) Due 5/1/2024

$ (320.00) Due 6/1/2024

$ - Zero Balance

 

Payment link to pay by credit card through website

Tipping the Vendors

Tipping the Vendors

You just thought "I have to tip the vendors, aren't I paying enough!" Below are proper guidelines regarding tipping, so here goes!

  • All tips should be given in cash in envelopes clearly marked for each vendor.
  • No one/single person should get more the $150 (example: shuttle bus costs $2,000 - tip would be $200-$300. $150 is all that is required.)
  • Tips should be given just before your vendor leaves so that you already know the job they did for you.
  • All vendors would love a thank you call or a review on the website of their choice - it helps them book future clients!
  1. Altar boys/girls -- $10-$15 each.
  2. Limo drivers -- 10-15% of the limo bill (some limo companies include the gratuity on the contract, but it is still appropriate to give the individual driver $25-$50 for a job well done. The tip they receive from their employer gets taxed!)
  3. Valet parking / Restroom / Coat attendants -- 50-cents to $1.00 per attendant. Prearrange the amount based on your estimated guests. Post a sign for your guests that gratuity has been taken care of.
  4. Wait staff -- If tip is not included in the contract, 15% of the total catering bill, before taxes.
  5. Bartenders -- 10% of the total liquor bill, presented to the head bartender or divided equally among them (if this is not included in the contract.).
  6. Makeup Artist / Hair Stylist -- If they travel to you, no tip is necessary. If you go to a salon, tip them 15%.
  7. DJ - If your DJ owns the company, the tip is optional. If the DJ is an employee, tip them $50-$100. If you have two DJs, divide the tip between the two in separate envelopes.
  8. Business Owners - you don't need to tip them unless they've done an outstanding job for you.
  9. Ceremony / Reception Musicians -- $5-$10/hr. per person. One lump sum given the person in charge.
  10. Banquet or Catering Manager -- don't need to be tipped unless they've thrown in extras or save you hundreds on your bill. The tip would be between $50-$100.
  11. Photographer / Videographer -- If they own the company, the tip is optional. If employees, $50 goes to the main photographer / videographer and he/she can split with the assistant.
  12. Photo Booth – If they own the company, the tip is optional. If employees, $50 goes to each attendant.
  13. Officiant -- To tip them is to demean their professional and extremely bad etiquette. You may make a contribution to the church.
  14. Florist -- $5 per delivery location or $10-$20 per staff member. One lump sum for set-up and delivery.
  15. Wedding Cake Baker -- $10 at time of delivery to the delivery person.
  16. Your Wedding Coordinator -- If the coordinator owns the company, no tip is necessary unless they have gone the extra mile to help you (10% of fee charged).. A tip of $50 is appropriate for their assistant.
  17. Your Wedding Planner -- This person has planned your wedding from beginning to end - an appropriate tip would be 10% of the fee they charged you.

How to Wrap and freeze the Top of the Cake

Put cake in frig for 3 hours

Wrap 3 times in plastic

Wrap 2 times in foil

Wrap 3 times in plastic, tape & wrap – engulf the whole thing

The day before you are ready to eat put cake in frig to defrost

Take out 1 hour prior to eating

Wrap remaining cake again and keep in frig

Things to Do

Things to Do

Set up and Pack up Instructions (transfer over to Timeline)

SET UP NOTES

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Entrance

· Welcome Sign

· Unplugged Sign

· Welcome Table Items

Ceremony

· Reserved Signs

· Programs – Basket or on chairs

· Unity Candle/Sand; Wine Box; Other

· Aisle Runner

· Repurpose Items

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Cocktail Hour

· Décor

· Signature Drink Signs

· Place Cards/Seating Chart

· Other signage

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Reception

· Guest Book

· Table Numbers

· Menu Cards

· Card Holder Box

· Memorial Table

· Cake Table

o Cake Knife/Server

o Cake Topper

· Sweetheart Table

o Vase for bouquet

o Toasting Glasses

o Signs

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· PACK UP

o Who will take personal items, leftover cake, leftover favors, gifts, card box etc?

o Need designated cars:

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