EVENT DETAILS
Colleen
Tim
Saturday, June 8, 2024
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NOTES
Stefanie can check in with Annie or the Caterer
VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way LLC
410-925-1086
Stefanie Feldman - Lead Coordinator
Assistant - Susan Jones
PHOTOGRAPHER
Ryan Wetzel (Friend)
864-365-6146
Ryan Wetzel
Arrival Time
10:00 or 11:00 am ?????
Where:
425 Darlington Rd, Havre De Grace
Booked Time:
10 or 11 am - 10:00 pm
Is There a First Look
With her Dad
Where Will It Be
425 Darlington Rd, Havre De Grace
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
With her Dad only; First Touch inside the building
Sunset Time
8:20-8;40 (8:32 pm)
Dietary Restrictions
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
*NEED CONTRACT - should be on here by 4/3
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OFFICIANT
Dan Mele
443-876-1804
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
*No Contract
- They got their marriage license - Harford Co.
CEREMONY VENUE
Vignon Manor Farm (lawn)
1 443 243 3637
Time of Ceremony
4:00-4:30 pm
Venue
Vignon Manor Farm
Rehearsal Date & Time
June 6, 2024 @ 5 pm
Rehearsal Location
Vignon Farm - Couple will leave their personal items at the venue
Wedding County
Harford
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
Yes
If Yes, Are You Providing or is The Florist
The florist - 6 total, every other row
How Many Rows Are Being Reserved
1st row, each side / 6 seats each side / Reserved sign
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Naviho Urn - fill up and drink from it / white wine
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
Welcome -florist will add florals / Pick a Seat Not a Side (Place inside if windy) (move Welcome sign to Reception entrance area by swag curtains
What Flowers Do You Have For The Ceremony
2 Barrel arrangements - barrels are the venues - florist is decorating
Are You Providing an Arch
Colleen's father is bringing it and placing it
If Yes, Who Will Set It Up
Her father / They're assigning cousins to put in the car after the ceremony
Who Will Decorate It
The Florist
Do You Have Separate Ceremony Musicians
No
What Is The Rain Plan
Inside
CEREMONY NOTES:
They will go out through the stalls - if you're walking from the sitting area by the front door, the stalls on the right side
RECEPTION VENUE
Vignon Manor Farm (inside)
1 443 243 3637
Venue Location
Vignon Manor Farm (front lawn)
What Time are Vendors Allowed In
RECEPTION NOTES:
I need to do the floor plans through All Seated
- Ceremony
- Cocktail Hour
- Reception (including the outer area)
- Tables, Chairs, Linens provided by venue - will be pre-sey by 1:00
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COCKTAIL HOUR
Time of Cocktail Hour
4:30-5:30 pm
Location
Back lawn
Are There Separate Musicians
No
What Is The Decor of The Cocktail Hour
Single votive candle accented with a few greenery sprigs; 2 stationer tables inside if guests need to sit
Is There Signage For The Cocktail Hour
Seating Chart in bar area
COCKTAIL HOUR NOTES:
Plan B - Inside Vestibule or stables
RECEPTION
What Is The Time of The Reception
5:30-10:00 pm (Inside)
What Signage Do You Have For The Reception
Welcome Sign
Will You Provide a Guest Book
Yes
What Type
Wooden Sign that the guests will sign with sharpies
Will You Have Place Cards Or a Seating Chart
Seating Chart / Move t reception entranceway
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Yes
Will You Have a Memorial Table
Yes
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Photos - she'll send photos
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
Cylinders with flowers on wooden slab / bride is providing wooden slabs
Who Will Be the Person(s) To Take Everything At The End of The Night
Parents of the Groom are taking left over alcohol / Everything else to Bride's parents
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Head Table - one small table flanked by 2 rectangular tables (need 14 seats for groomsmen & bridesmaids))
If Yes, What Is The Decor For This Table
Florist will place vases for bouquets
Will You Provide Your Toasting Glasses
Yes
CATERER
Putting on the Ritz
301-725-4220
Bobby Mitchell
Arrival Time
1:30 pm
Booked Time
3 hours set up, 4 hours event time, 1 hour clean up
What Is Your Guest Count
137
How Many Are Kid's Meals
2 flower girl / ring bearer
Vendor Count
(2) Coordinators, (2) Photographer, (1) Videographer (1) DJ = 6
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
Yes
If Yes, Where Are You Purchasing It From
Wine World, Total Wine, or Rocks ???
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
No
If No, Who Is Taking The Liquor at The End of The Night
Groom's Parents
Are You Having Signature Drinks
Yes
If Yes, What Are The Names of The Drinks
(2)
Will You Have Signs Showing Names and Ingredients
Yes - start with Cocktail hour & move signs to main bar (4 signs)
CATERER NOTES:
- Buffet
- Ivory table cloths
- peach napkins
- Peach on Buffet & Other tables
- linens will be set by 1:00 pm
- Hi-tops are blue with ivory sash
- Is there a champagne toast - for the MOH & BM toasts
BAKER
Cake by Jason
(410) 431-2253
Jason
Arrival Time
Not conirmed - but Jason is delivering it
Is It a Tiered Cake or a Small Cake
Yes
If It Is a Tiered Cake, How Many Tiers Is It
3
Do You Want to Save The Top
Yes
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
Yes
If Yes, Are They Coming From The Baker
Yes
What Kind
Mini Cupcakes
Do You Have Any Rentals Such as Stands, Trays, Etc.
Who will provide??
Are You Providing Your Own Knife & Cake Server
Yes
Are You Providing a Cake Topper
Yes / at venue
If Yes, Will It Be Taken to The Baker
N/A
BAKER NOTES:
*NEED CONTRACT - should have it by 4/2
- Florist is providing a ring of feather willow eucalyptus around each layer of the cake
FLORIST
Radebaugh Florist
(410) 825-4300
Lisa Baker
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
No
Are There Rentals to Return to The Florist
No
Are You Giving Your Centerpieces Away to Guests
Yes - Birthday closest to wedding date
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
See workshett
Reception Flower Details
See worksheet
FLORIST MISC. NOTES
Lisa Baker
- Talked to them about giving away to the closest birthday - she liked that idea
~~
- Bridal Bouquet
- 2 MOHs
- Doc's Bout (their dog)
- Cinder's Garland
- Flower Girl Crown
- Flower Girl Petals
- 4 Corsages - MOB, MOG, 2 GMs-groom's, 4 Aunts
- Groom's Bout
- Bouts - BM, RB, 5 GM, FOB, FOG Officiant
- See worksheet
DJ/BAND
Baltimore's Premier Event Solutions, Seth Smith (DJ Smitty)
410-630-4121
DJ Smitty (Seth Smith)
Arrival Time
2:00 pm
Booked Time
4:00-10:00 pm
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
N/A
DJ/BAND NOTES:
DJ Smitty (Seth Smith)
- Money Dance (suggested we do this right after the cake cutting)
- Bouquet & Garter Toss - florist is providing toss bouquet
- There maybe a special exit with a private last dance
- Booked for 6 hours 4-10
Considering a private last dance and special exit (suggested fiber optic wands
Draft timeline:
5:45 - Bridal Party Introductions
5:50 - First Dance
5:55 - Welcome Speech
6:00-7:00 - Buffet Dinner
6:55 - Toasts by Maid of Honor and Best Man toward the end of dinner
7:05 - Parent Dances
7;10 - Cake Cutting
7:15-7:30 Open Dance Floor with Money Dance
7:30-8:15 - Dancing
8:15-8:20 - Bouquet & Garter Toss
8:20-9:45 - Dancing
9:45 - Invite guests outside to prepare for special exit
9:55 - Private last dance with bride & groom (no one in the room except for DJ, Photographers & Videographer - all staff must clear the room)
10:00 - Special Exit - End of Wedding
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
No, they'll find their seats
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
nO
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Yes
How Do You Want to Be Announced
DJ has this
Are You Changing Clothes
No
Is There a Special Exit
Yes with Fiber Optic Wands / Private Last Dance
Misc Flow/Introductions Notes
ENTERTAINMENT
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BRIDAL PREP
Sydney - Hair, Madison - Makeup
717-434-3764, 443-834-8517
Where Will You Be Getting Ready
Vignon Manor Farm - arriving at 8 am
Where is The Groom Getting Ready
Vignon Manor Farm - arriving @ 10 am
HAIRSTYLIST INFORMATION
Hairstylist Name
Sydney
Hairstylist's Cell Phone Number
Arrival Time and End Time
10:00-Noon
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Madison
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
1
BRIDAL PREP NOTES:
We need to look at doing hiar and makeup at the bride's house and the bride going to the venue to get dressed @ 10 am
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Doesn't need contract - they are her friends - told her to just get something in writing from them.
- 10:00 am - Noon @ venue
- She needs to be dressed by 1:30
Hair - Sydney Magnatera
Makeup - Madison
*they work together
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Getting to the venue at 10 am - service will start then
DRESS SHOP
TUX SHOP
INVITATIONS
FAVORS
Crab Mallets
Are You Providing Favors
Yes
If Yes, Type of Favors
Crab Mallets
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
Place at each seat / Cuzzie at the bar if room; if not, place on the gift table
FAVOR NOTES:
RENTALS
None
PHOTO BOOTH
Vignon Manor Farm provides
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
- Vignon provides everything they need - we don't have to do anything here
- She chose the lesser priced plan
VIDEOGRAPHER
Ryan Wetzel Photography
Arrival Time
Coming with the photographer
Where
Booked Time
Is There a First Look
with her Dad
Where Will It Be
Bride's home
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Bride & her Dad
Sunset Time
8:32 pm
Dietary Restrictions
VIDEOGRAPHER NOTES
They are NOT providing transportation for bridal party or the guests
TRANSPORTATION
None
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES: