
TO-DO LIST
Clark
November 15, 2024
Vendor's Payment Schedules/Deadlines
*See Payment Schedule in Google Docs
Wedding Planner: 2/1 @ $524, 5/1 @ $524, 8/1 @ 524, 11/2 @ $524 (final); payment link below
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https://www.yourdayyourway.biz//_paylink/AY1q5cf6
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Upcoming Monthly Meeting Dates
1/24 @ 6:30
2/27 @ 6:30
3/26 @ 6:30
4/23 @ 7:45 pm
2/27 @ 6:30 pm
3/26 @ 6:30
4/23 @ 6:30
5/28 @ 5:30
6/25 @ 5:30
7/23 @ 5:30
8/27 @ 5:30
9/17 @ 5:30
October - we will meet during the walkthrough at the BMA with the caterer
10/30/24 - final timeline meeting - anytime between 2-6:30
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Appointment Reminders scheduled
Set up & Pack Instructions
SET UP NOTES
Entrance
· Welcome Sign
· Unplugged Sign
· Welcome Table Items
Ceremony
· Reserved Signs
· Programs – Basket or on chairs
· Unity Candle/Sand; Wine Box; Other
· Aisle Runner
· Repurpose Items
Cocktail Hour
· Décor
· Signature Drink Signs
· Place Cards/Seating Chart
· Other signage
Reception
· Guest Book
· Table Numbers
· Menu Cards
· Card Holder Box
· Memorial Table
· Cake Table
o Cake Knife/Server
o Cake Topper
· Sweetheart Table
o Vase for bouquet
o Toasting Glasses
o Signs
· PACK UP
o Who will take personal items, leftover cake, leftover favors, gifts, card box etc?
o Need designated cars:
Tipping the Vendors
Tipping the Vendors
You just thought "I have to tip the vendors, aren't I paying enough!" Below are proper guidelines regarding tipping, so here goes!
- All tips should be given in cash in envelopes clearly marked for each vendor.
- No one/single person should get more the $150 (example: shuttle bus costs $2,000 - tip would be $200-$300. $150 is all that is required.)
- Tips should be given just before your vendor leaves so that you already know the job they did for you.
- All vendors would love a thank you call or a review on the website of their choice - it helps them book future clients!
- Altar boys/girls -- $10-$15 each.
- Limo drivers -- 10-15% of the limo bill (some limo companies include the gratuity on the contract, but it is still appropriate to give the individual driver $25-$50 for a job well done. The tip they receive from their employer gets taxed!)
- Valet parking / Restroom / Coat attendants -- 50-cents to $1.00 per attendant. Prearrange the amount based on your estimated guests. Post a sign for your guests that gratuity has been taken care of.
- Wait staff -- If tip is not included in the contract, 15% of the total catering bill, before taxes.
- Bartenders -- 10% of the total liquor bill, presented to the head bartender or divided equally among them (if this is not included in the contract.).
- Makeup Artist / Hair Stylist -- If they travel to you, no tip is necessary. If you go to a salon, tip them 15%.
- DJ - If your DJ owns the company, the tip is optional. If the DJ is an employee, tip them $50-$100. If you have two DJs, divide the tip between the two in separate envelopes.
- Business Owners - you don't need to tip them unless they've done an outstanding job for you.
- Ceremony / Reception Musicians -- $5-$10/hr. per person. One lump sum given the person in charge.
- Banquet or Catering Manager -- don't need to be tipped unless they've thrown in extras or save you hundreds on your bill. The tip would be between $50-$100.
- Photographer / Videographer -- If they own the company, the tip is optional. If employees, $50 goes to the main photographer / videographer and he/she can split with the assistant.
- Photo Booth – If they own the company, the tip is optional. If employees, $50 goes to each attendant.
- Officiant -- To tip them is to demean their professional and extremely bad etiquette. You may make a contribution to the church.
- Florist -- $5 per delivery location or $10-$20 per staff member. One lump sum for set-up and delivery.
- Wedding Cake Baker -- $10 at time of delivery to the delivery person.
- Your Wedding Coordinator -- If the coordinator owns the company, no tip is necessary unless they have gone the extra mile to help you (10% of fee charged).. A tip of $50 is appropriate for their assistant.
- Your Wedding Planner -- This person has planned your wedding from beginning to end - an appropriate tip would be 10% of the fee they charged you.
Bride's To Do List
Sierra & Davon
11/15/24
THINGS TO DO OR BUY
· Book your hotel
· Book your cake tasting
· Seating Arrangements
· Write your vows
o If you’re considering special vow books, I have some leather bound ones
· Signage
o Welcome Sign
o Order of Events Sign
o Signature Drinks Sign
o Reserved signs for ceremony chairs (4)
o Misc. signs – such as, Gift & Cards, Sign our guest book, etc.
· Guest Book for Photo Booth
o Glue Sticks
o Gel Pens
· Place Cards
o Some type of meal icon
· Bathroom Baskets
o 1 for Women’s (larger)
o 1 for Men’s (smaller
· Cake & Knife Server for cake cutting
· Toasting Glasses for sweetheart table
· Favors
· Special Exit ??
o Fiber Optic Wands
o Ribbon Wands
o Bubbles or Bubble machine
· Accessories
o Undergarments
o Shoes
o Jewelry
o Purse to carry lipstick, etc. in
o Cape or shawl
· Bridal Party gifts
· Parent Gifts
· Guest bags for the hotels
Sarah
Oct 28, 2024 - sent Bill with ZBest for a contract for 8 passenger transportation from BMA to Hotel for $580.02
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Oct 30, 2024 - sent email to "The Limo Lady" with request for minumim 14 passenger limo for and from hotel -Baltimore Museumof Art.
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Oct 30, 2024 - sent email to American Limo with request for miniumin 14 passenger limo to and from hotel - Baltimore Museum of Art.
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10/31/24 - Char is getting contract from Z-Best - CANCEL SEARCH