EVENT DETAILS
Sierra
Davon
Friday, November 15, 2024
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NOTES
WEAR BLACK!!
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*Talk about a rain plan for the photos
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DRAFT TIMELINE
Hair is the day before
6:00-Makeup
1:30 - Makeup must be finished
2:00 - Photographer arrives at Hotel Monaco
2:00-2:55 - Bride's getting ready photos
3;00 - shuttle takes Bride & Bridesmaids to BMA
2:55-3:15 - Davon's getting ready photos
3:15 - Bride & Bridesmaids arrives at BMA
3:15 - shuttle goes to Hotel Monaco
3:15-3:40 - OLAS travels to BMA
3:30- shuttle picks up Groom and Groomsmen at Hotel Monaco
3:45 - Shuttle drops off Groom and Groomsmen at BMA
3:45-3:55 - First look with Bride & Groom
3:55-4:10- Couples Photos & Individual Portraits
4:00 - Vendors arrive at BMA
4:05-4:20 - Bride & Groom with Bride's (Parents) & Bride's sister
4:20-4:45 - Full Wedding Party Photos
4:45-4:55 - Family arrives for photos
4:55-5:35 - Family Photos
5:00 - Videographer starts
5:00 - they are allowed to go inside
5:35 - Bride & Groom go to Board Room to hide from guests
5:30 - Guests begin to arrive
5:30 - Videographer arrives
6:00-6:30 - Ceremony
6:30-7:30 - Cocktail Hour
6:30-6:45 - Couples photos in Jacobs Gallery
6:45- Bride gets her gown bustled
6:55 - Bride & Groom join Cocktail Hour or they lounge with refreshments in the Board Room (you can be alone and let your bridal party enjoy the Cocktail Hour or you can all be in there)
7:30-11:00 - Reception
7:30 - Invite guests into ballroom
7:30 - Coordinator gathers bridal party for introductions
7:40 - Introductions of bridal party (from front steps entrance)
Acknowledge Grandparents & Parents from their tables
Bridal Party as a group (guys & girls) everyone
Ring Bearer & Flowers Girl
Bride & Groom
7:45 - First Dance
7:50 - Welcome Speech (5 min) Father of the Bride
7:55 - Blessing over food - Pastor Terrance Youmans (Yo mens)
8:00-9:00- Dinner
8:55 - Toasts toward the end of dinner; MOH & BM
9:00 - Cake cutting
9:05 - Parent Dances with bouquet presentation to her mom afterward
9:10-10:45 - Dancing / Party Time
10:30 - Bar closes
10:45 - Private last dance with special exit (fiber Optic wands)
11:00 - End of Wedding
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VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way LLC
410-925-1086
Bride hired me for Partial Planning (includes Day of Coordination)
Lead Coordinator - Tia Sturgis
Assistant - Renee Jordan
PHOTOGRAPHER
Once Upon A Spark
202-468-8412
Will Gibian
Arrival Time
3:00-11:00 pm
Where:
Baltimore Museum of Art
Booked Time:
9 hours - lead photographer
Is There a First Look
Yes, 1 hour @ 4 pm
Where Will It Be
BMA
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Bride & Groom (15 min) / Bride& Groom with Bridal Party (30 min) / Parents with Bride & Groom (15 min) Extended Family - After Ceremony
Sunset Time
4:51 pm
Dietary Restrictions
Is There a Second Shooter
No
PHOTOGRAPHER NOTES:
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OFFICIANT
Pastor
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
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CEREMONY VENUE
Baltimore Museum of Art (Antioch Court))
Time of Ceremony
6:00-6:30 pm
Venue
BMA
Rehearsal Date & Time
11/14/24 @ 4 pm
Rehearsal Location
BMA
Wedding County
Baltimore City
Will You Have Programs
No / Place tissues on the chairs
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
Flower centerpieces will be used down the aisle and repurposed to tables /Mary Ann will do this
If Yes, Are You Providing or is The Florist
Florist
How Many Rows Are Being Reserved
1 row on each side reserved signs
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
N/A - flower girl will hand out single roses to the aisle seats (zig zag)
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
Bride
What Signage Do You Have for the Ceremony
No
What Flowers Do You Have For The Ceremony
See floral worksheet
Are You Providing an Arch
Yes / Repurposed to Sweetheart Table
If Yes, Who Will Set It Up
Florist
Who Will Decorate It
Florist
Do You Have Separate Ceremony Musicians
no
What Is The Rain Plan
N/a
CEREMONY NOTES:
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RECEPTION VENUE
Baltimore Museum of Art (Antioch Court)
443-573-1842
Venue Location
Baltimore Museum of Art / Main Ballroom
What Time are Vendors Allowed In
4:00 pm
RECEPTION NOTES:
- Printed Menus for each place setting
- Her mother or father will bring everything @ 4 pm on the wedding day. They will pull up at the front steps.
COCKTAIL HOUR
Time of Cocktail Hour
6:30-7:30 pm
Location
BMA - Fox Couet
Are There Separate Musicians
No / DJ
What Is The Decor of The Cocktail Hour
Single Rose for each cocktail table / stays on tables throughout the evening
Is There Signage For The Cocktail Hour
No
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
7:30-11:00 pm
What Signage Do You Have For The Reception
QR Code for pics, Welcome, Photos of B&G (front entrance each side)
Will You Provide a Guest Book
Yes
What Type
Scrapbook at photo booth
Will You Have Place Cards Or a Seating Chart
Yes with designated meals / table at entrance to Antioch Court
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Maybe
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N/A
Will There Be Yard Games
N/A
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
See floral sheet
Who Will Be the Person(s) To Take Everything At The End of The Night
Her dad and another car
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
None
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
Her bouquet & flowers repurposed form ceremony; arch
Will You Provide Your Toasting Glasses
Yes
CATERER
Putting on the Ritz
301-725-4220
Arrival Time
3:30 pm
Booked Time
4:00-11:00 pm
What Is Your Guest Count
127 + 2 kids
How Many Are Kid's Meals
2
Vendor Count
(2) coordinators (1) photographer (1) videographer (1) PB attendant (1) DJ = 6
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
Yes
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
(2) Signs
CATERER NOTES:
Plated
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guest count with entree selections due 16 days prior to wedding (10/30)
10 Tables
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Caterer includes:
10 round guest tables
1 1/2 moon sweetheart table
1 4'round cake table
5 Tall cocktail tables
10 6' banquet tables
100 Chivari chairs
Floor-length poly linens & napkins
all dishware & serving equipment
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Service Personnel
- 2 Bartenders
- 2 Chefs
- 1 Event Manager
- 9 Servers
- 1 Warehouse Loader/Server
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BAKER
Cake by Jason Hisley
443-928-8656 Cell
Jason / Gretchen
Arrival Time
4:30 pm
Is It a Tiered Cake or a Small Cake
Tiered
If It Is a Tiered Cake, How Many Tiers Is It
3
Do You Want to Save The Top
No
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/a
Are You Having Desserts
Cupcakes; cookies (60) - DON'T SEE CUPCAKES ON THE WORKSHEET
If Yes, Are They Coming From The Baker
Yes
What Kind
N/A
Do You Have Any Rentals Such as Stands, Trays, Etc.
Cupcakes on baker's stand; dessert table
Are You Providing Your Own Knife & Cake Server
Caterer's
Are You Providing a Cake Topper
No
If Yes, Will It Be Taken to The Baker
N/A
BAKER NOTES:
**Gluten free **
- 60 Cookies
- 60 Cake Jars
- *I don't see cupcakes on the worksheet - emailed Sierra
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FLORIST
Scentsational Florals
Arrival Time at Ceremony Site
They will come back after the ceremony to repurpose flowers for reception & move arch
Arrival Time at Venue Site
4:00 pm
Are They Coming Back at The End of The Wedding
Yes
Are There Rentals to Return to The Florist
Yes; Arch, votive candles, tall vases
Are You Giving Your Centerpieces Away to Guests
No / Rentals
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes
Are There Any Other Decorations Besides Flowers
No
Cocktail Hour Flower Details
Trio of bud vases on each table (8)
Reception Flower Details
- Bride's Bouquet
- 6 Bridesmaid Bouquets
- Groom's Boutonniere
- 6 Groomsmen Boutonnineres
- (2) Fathers (same as GM)
- (3) Grandfather Boutonnieres (same as GM)
- (2) Wrist Corsages for mothers
- (2) Wrist Corsages for grandmothers
- Ceremony centerpieces at beginning of aisle
- Arch -repurpose to behind sweetheart table
- (12) chair markers
- Trio of bud vases on cocktail tables (leave them there are not)
- (4) Reception centerpieces (tall)
- votive candles (rentals)
FLORIST MISC. NOTES
Mary Ann Workman
Color: Black & White w/a splah of red
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· ARRIVAL TIME AT CEREMONY SITE: 4 pm
· ARRIVAL TIME AT VENUE SITE: 4 pm
· ARE THEY COMING BACK AT THE END OF THE WEDDING?
· ARE THERE RENTALS TO RETURN TO THE FLORIST?
· ARE YOU GIVING YOUR CENTERPIECES AWAY TO THE GUESTS?
· ARE YOUR PERSONAL FLOWERS (BOUQUETS, BOUTs, ETC. BEING PROVIDED BY THE FLORIST? Yes
· COCKTAIL HOUR FLOWER DETAILS:
· RECEPTION FLOWERS DETAILS: Tall & Lows (Whites with splash of red)
· ARE THERE ANY OTHER DECORATIONS BESIDES FLOWERS?
DJ/BAND
Wendy Rothmiller "Wroyal the DJ"
240-748-8050 DJ / 240-748-8050 Office
Arrival Time
4:00 pm
Booked Time
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
N/A
DJ/BAND NOTES:
Wroyal the DJ - Wendy Rothmiller
240-758-8050 (is this her cell)?
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Is this WRoyal?? (the same as Austin & Chelsea?) - No (that was DJ Blackberri)
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· ARRIVAL TIME: 4 pm
· BOOKED TIME: 6-11 pm
· IS YOUR DJ OR BAND ALSO YOUR EMCEE? Yes
Flow
Introductions
· WILL PARENTS & BRIDAL PARTY STAND DURING YOUR INTRODUCTIONS OR WILL THEY BE SEATED?
· ARE GRANDPARENTS BEING INTRODUCED OR ARE THEY BEING ACKNOWLEDGED FROM THEIR TABLES?
· ARE PARENTS BEING INTRODUCED OR ARE THEY BEING ACKNOWLEDGED FROM THEIR TABLES?
· HOW DO YOU WANT TO BE ANNOUNCED?
· ARE YOU CHANGING CLOTHES?
· IS THERE A SPECIAL EXIT?
·
Suggested flow:
· Introductions
· First Dance
· Welcome Speech (Who)
· Blessing of Food (Who)
· Dinner
· Toasts toward the end of dinner (Who)
· Parent Dances
· Cake Cutting
· Bouquet/Garter Toss
· Any special dances, such as Hora, Apron Dance
· Dancing / Party Time
· Special exit
· After Party
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Yes with Private Dance
Misc Flow/Introductions Notes
Special Exit with private last dance - 10:45 pm
Items cannot be dropped off; broguht the day of
ENTERTAINMENT
N/A
BRIDAL PREP
Where Will You Be Getting Ready
Hotel Monaco
Where is The Groom Getting Ready
Hotel Monaco
HAIRSTYLIST INFORMATION
Hairstylist Name
Yasmine Dennis / Salon the day before
Hairstylist's Cell Phone Number
Arrival Time and End Time
Wed. or Thurs. before
Number of Girls Getting Their Hair Done
Bride
How Many Stylists
Going to Salon a day or 2 before the wedding
MAKEUP ARTIST INFORMATION
Makeup Artist Name
April Stone
Makeup Artist Cell Phone Number
410-852-7022
Number of Girls Getting Their Makeup Done
6 Girls & 1 Bride plus 2 mothers
How Many Makeup Artists
BRIDAL PREP NOTES:
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DRESS SHOP
Betsy Robinson's Bridal Collection
410-484-4600
Alteration Appointment Dates:
1st: Sat, Sept. 28, 2024 @ 3:30 pm
2nd: Thurs, Oct. 17, 2024 @ 3 pm
Final: Sat., Nov. 2, 2024 @ 11 am
TUX SHOP
Chris Schaefer
FAVORS
Cake by Jason
Are You Providing Favors
Yes
If Yes, Type of Favors
Cookies
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
No
FAVOR NOTES:
Put on a table; after cake cutting
RENTALS
None
Any Rentals other than from the florist?
PHOTO BOOTH
Winks Photo & Video Booth
(808) 398-6066
Chris Ajbalog
Arrival Time
5:00 pm / set by 6:00 pm
Booked Time
6:45-10:45pm
Are They Providing the Props
yes - Prop signs
Have You Chosen Your Template
yes - 1 Custom Photo Template
Are They Providing a Backdrop or Are You Providing
yes - Premium Backdrop
Are You Providing a Scrapbook with Pens
Sierra's providing
PHOTO BOOTH NOTES:
Client will place the photo booth in a suitable 8x8x8 space within 15 feet of a power source. If outside, a 10x10x10 tent must be provided. Client shall provide access to a 110V, 10amp,s, 3 prong outlet.
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VIDEOGRAPHER
Once Like a Spark
Arrival Time
6:00-10:00 pm
Where
BMA
Booked Time
5 hours (1st look to end of reception (starts at 5 pm)
Is There a First Look
Yes
Where Will It Be
BMA (Outside)
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Bride, Groom, Bridal Party, Family
Sunset Time
3;35-3:50
Dietary Restrictions
VIDEOGRAPHER NOTES
- Gave her pricing for - she's checking them out
- Gave her pricing for a bridal suite at Four Seasons, can't get pricing for Marriott Waterfront until 10/15
TRANSPORTATION
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
Only needed for the bridal party
GUEST ROOM BLOCKS
- Spring Hill Suites