EVENT DETAILS
Wanna
Joe
Saturday, August 16, 2025
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NOTES
Onsite Coordinator: Renee Jordan
Assistant: Cassidy Cook
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*No First Look
*No photos beforehand
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1;30 - Renee & Cassidy arrive at HC / Vendors in
1:30 - Caterer arrives - Anne, Rouge Catering
1:00 - Groom and groomsmen drop off their personal stuff for set up - leave on the ramp for Renee to get it in the building *they need to check in with the office to let them know they set up the corn hole game
1:15 - Groom and Groomsmen depart and go back to the Air BnB
1:30 - Groom and Groomsmen arrive back at the Air BnB
2:00 - Hair and makeup needs to finished
2:00 - Bridesmaids get dressed - they gather everything they need to take to HC
2:30 - Bride gets dressed
2:30 - Groom and Groomsmen depart the Air BnB and head for HC
3:00 - Groom & Groomsmen arrive at HC and get dressed (restroom); let coordinators know where you're going to hang out so you don't see Wanna when she arrives
3:30 - Bride & Bridesmaids depart for HC (text Stefanie and let her know when you're pulling up on the HC grounds.
4:00 - Bride & Bridesmaids arrive at HC (hide from groom and guests)
4:30-5:00 - Stationary Hors Dóeuveres Display (Deck)
4:30 - Bar opens
4:30 - Guests arrive - go to Deck to get a drink and hors d'euvres
4:30-Hide Bride & Groom from guests
4:30 Photographers arrive / photos with Joe / photos with Wanna (locations TBD)
4:50 - Ask guests to meander down to the ceremony site
5:00-5:15 Ceremony (Gardens)
5:15-6:30 Cocktail Hour (Gardens Deck) Games available sign (games under the deck-corn hole, jenga)
5;15-6:20-Photos after the ceremony / Bridal Party & Family
5:30-6:00 - Passed Hors Dóeuvres (after ceremony); guests can stay outside if it's not too hot
6:10-6:30 - Wanna changes into another dress - surprise for Joe **DON'T PUT THIS ON THE TIMELINE
6:20- Gather everyone inside - no assisgned seating (combo of round tables / hi-tops)
6:30 - Photographers depart
6:30-9;30 Reception
6:40 - Introductions:
- Parents introduced from their seats
- Bridal Party (include Steven, walks her down the aisle)
- Bride & Groom
7:00-9:00 - Coffee Bar on Deck *times need to be changed and we need confirmation of change- *confirmed with vendor
6:35 - First Dance
Mother/Son Dance
6:40-6:55 - DJ will invite everyone to the floor to dance while the food stations are opening
6:55-7:55 - Dinner (stations)
7:00 - Coffee Bar opens
7:45 - Speeches (MOH & BM, 2 brother s of the groom, Kyle & Spencer)
8:00 - Desserts are displayed
8:00 - Put favor goodie bags out on the deck
Dancing - sprinkled in while apps / stations are open
8:30 - DJ will make announcement, both Bar & coffee bar close at 9 pm
9:00 - Bar closes; Coffee Bar closes
No special exit
9:30 - Wedding Ends
9:30-11:00 - Clean up / Pack up
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Rain Plan: Inside - Rouge will move sweetheart table to the side and set up a few chairs and the rest of the guests will stand
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VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way LLC
410-925-1086
Stefanie Feldman - lead coordinator
PHOTOGRAPHER
NokYu Norris Chan Photography
240.506.9828
Nok Yu
Arrival Time
4:30 pm
Where:
Howard County Conservancy
Booked Time:
2 hours (4:30-6;30)
Is There a First Look
No
Where Will It Be
N/A
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
N/A
Sunset Time
Unknown
Dietary Restrictions
Is There a Second Shooter
No - 1 assistant
PHOTOGRAPHER NOTES:
Immediate family after the ceremony
OFFICIANT
Friend-Douglas Troyer
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
He'll be arriving with the groom and groomsmen
Send timeline to Bride
CEREMONY VENUE
Howard County Conservancy (Gardens)
Time of Ceremony
5:00-5:15 pm
Venue
Howard County Conservancy Gardens (past the fountain)
Rehearsal Date & Time
she's working with them for the Friday before (work out a month before)
Rehearsal Location
Gardens
Wedding County
Howard Co.
Will You Have Programs
program on a fan / place on desk in a basket
If Yes, Will They Be Placed on Seats or in a Basket
on deck in a basket / in corner at entrance of deck
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
N/A
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
No chairs / Coordinator will help guests on where to stand and make sure there's an aisle - 1 rows on each side for elderly
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
N/A
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
No
What Flowers Do You Have For The Ceremony
No other flowers
Are You Providing an Arch
meadow of flowers / repurpose to sweetheart table
If Yes, Who Will Set It Up
We will
Who Will Decorate It
N/A
Do You Have Separate Ceremony Musicians
No - DJ
What Is The Rain Plan
Deck
CEREMONY NOTES:
RECEPTION VENUE
Howard County Conservancy (Inside/Outside)
Venue Location
Howard County Conserancy - food inside / bar on deck
What Time are Vendors Allowed In
1:00 pm - not sure if getting dressed at the venue
RECEPTION NOTES:
Bucket of glo sticks (inside) Glo sunglasses
Put everything on a table on the Deck
Bucket of heel protectors at ceremony / fans (table on deck by bar)
Flip Flops (Deck near bar)
Small station - temporary tatoos on deck
DIY photobooth on Deck - Pop up tri-pod - Joe will set it up (sign)
60-70 inside / the rest outside
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COCKTAIL HOUR
Time of Cocktail Hour
5;15-6:30 PM
Location
Howard County Conservancy - Gardens/Deck
Are There Separate Musicians
DJ
What Is The Decor of The Cocktail Hour
Centerpieces for patio & picnic tables / renting cocktail tables (DIY)
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
- Everything will be set up on the Deck
- She wants the wall of envelopes at the entrance to the deck sitting next to the welcome sign
RECEPTION
What Is The Time of The Reception
6:30-9:30 pm
What Signage Do You Have For The Reception
Will You Provide a Guest Book
Yes
What Type
Audio Phone - Deck
Will You Have Place Cards Or a Seating Chart
No formal seating - cocktail tables scattered, a few tables to sit at in fountain area & inside , hi-tops on deck & inside
Will You Provide the Table Numbers
No
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Yes
Will You Have a Memorial Table
Yes
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
Yes / Underneath deck and lawn area
If So, What Yard Games Need to Be Set Up
Guys will place the games
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Pack everything back up in the truck
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes / meadow of flowers in front / candles maybe
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
No
CATERER
Rouge
Anne
Arrival Time
Booked Time
What Is Your Guest Count
120 invited
How Many Are Kid's Meals
Maybe under 12, less than 10 kids (babies) - all kids are hand held / no kids meals
Vendor Count
(2) Coordinators (2) Photographers (assistant) (1) DJ = 5
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
Pop Up Bar providing liquor, wine, beer, cocktails
If Yes, Where Are You Purchasing It From
The pop up bar will bring the alcohol and take it back at the end of their service
Will It Be Delivered or Brought By Someone
Bar
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
Pop Up Bar - B&G providing cups & straws
Are You Having Signature Drinks
Yes (2)
If Yes, What Are The Names of The Drinks
Lynchburg Lemonade & Margarita
Will You Have Signs Showing Names and Ingredients
Yes
CATERER NOTES:
She's looking at Rouge - Anne Greene
passed appetizers during cocktail hour (5:15-6:30)
Food Stations open at 6:30
Carving Station
Pasta
Chicken
Fish
BAKER
No Cake / Dessserts by caterer
Arrival Time
N/A
Is It a Tiered Cake or a Small Cake
N/A
If It Is a Tiered Cake, How Many Tiers Is It
N/A
Do You Want to Save The Top
N/A
If It's a Small Cake, Do You Want to Save The Rest of It
No cake cutting
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
Yes
If Yes, Are They Coming From The Baker
Rouge
What Kind
Assorted
Do You Have Any Rentals Such as Stands, Trays, Etc.
Rouge will set up
Are You Providing Your Own Knife & Cake Server
No
Are You Providing a Cake Topper
No
If Yes, Will It Be Taken to The Baker
N/A
BAKER NOTES:
No cake & no cutting
FLORIST
Faux Flowers (bought from another bride)
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
- Renee will set up a meadow of flowers behind where the bride & groom stand - repurpose to the front of the Sweetheart Table (put in semi circle)
- Flowers on the Cocktail Tables
- Flowers on the inside tables
FLORIST MISC. NOTES
She will have her own Decor
Boys - pocket squares
Bridesmaids - single flower
Bride - not carrying a bouquet
DJ/BAND
DJ J Leon Productions
(703) 732-690
Jorge (hore hay) Leon
Arrival Time
Booked Time
ceremony to end
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
N/A
DJ/BAND NOTES:
Suggested he be in the main even space rather than in the loft
INTRODUCTIONS
Include Steven
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
Where Will You Be Getting Ready
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
DRESS SHOP
TUX SHOP
INVITATIONS
Sent
RSVP 7/11
FAVORS
to go goodies provided by Bride & Groom
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
Guests will fill bags
Gridwall - chips attached
On table packaged candies & snacks
Maybe water bottles
At the front door
PHOTO BOOTH
Booth on Demand
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
Set up on the deck
DIY / Rental
VIDEOGRAPHER
No
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
No
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES: