EVENT DETAILS
Kristen
Chris
Saturday, June 10, 2023
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NOTES
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VENDOR LIST
WEDDING PLANNER
Your Day Your Way LLC
410-925-1086
Arrival Time:
Departure Time:
How many:
PHOTOGRAPHER
Minkiewidz Photography, Gabby Minkiewidz
443-310-3177
Arrival Time
Where:
Booked Time:
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
Is There a Second Shooter
PHOTOGRAPHER NOTES:
Arrival Time: 2:00 pm
Booked time: 2:00-8:00 pm
Hours Booked: 6
First Look: 2:00-2;15 pm
Sunset: 8:33 pm
OFFICIANT
Alan Stengel (Friend)
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
Arrival Time:
He's arriving separate from the groomsmen
CEREMONY VENUE
Vineyard at Mary's Meadow
410-937-1678
Time of Ceremony
Venue
Rehearsal Date & Time
Rehearsal Location
Wedding County
Will You Have Programs
If Yes, Will They Be Placed on Seats or in a Basket
Do You Have Readers
If Yes, How Many
Will You Have Aisle Markers
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Will There Be An Aisle Runner or Petals
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
If Yes, Who Will Set It Up
Who Will Decorate It
Do You Have Separate Ceremony Musicians
What Is The Rain Plan
CEREMONY NOTES:
They have access to the venue the day before from 3-6 and the morning after the weddding
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Pond View is setting up the ceremony chairs and then will move inside for the reception
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Rehearsal Date/Time: 6/9/23 @ 5:00 pm (Dinner @ 7 pm @ Madonna Seafood)
Rehearsal Location: Vineyard at Mary's Meadows
Wedding County: Harford
Start Time: 3:00 pm
End Time: 3:30 pm
Programs/Holder: No
Aisle Markers: reserved signs will be moved to 3 tables on patio for cocktail hour
How Many Rows are being reserved: 1st row
Unity Candle: Wine Box ceremony on wine barrell (see suggested set up in "files")
Aisle Runner: No
Signage: There are signs in a wine barrell shape/design - Unplugged & Pick a seat/no a side; Welcome sign at entrance (she has the easel)
Florals/Décor: Florist is decorating arch
Arch/Type/Who’s setting it up: Chris is setting it up the day before
Other: No
Rental Items: No
Ceremony Musicians: DJ Titus
Arrival Time:
Booked Time: 3:00-10:00 pm
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Bridesmaids:
Alexis, Rachel, Emilee, Kristen
Groomsmen:
Chris, Jimmy, Justin, Jeff *they are walking single file
RECEPTION VENUE
Vineyard at Mary's Meadow
410-937-1678
Venue Location
What Time are Vendors Allowed In
RECEPTION NOTES:
Ceremony is outside
Cocktail Hour is downstairs
Bustle will be done upstairs
- 8 hi-tops
- Reserved signs from ceremonywill be moved to 3 tables on patio for cocktail hour
Dinner is upstairs
Dancing is downstairs
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Guests invited: 119 + 2 children
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Cocktail Hour:
Cocktail Hour Start & End Time: 3;30-4:30 pm
Cocktail Hour location: Downstairs in the Barn
8 Hi tops / 3 regular tables with chairs (reserved signs)
Musicians: DJ Titus
Arrival Time:
Booked Time: 3:00-10:00 pm
Décor/Signs: Welcome sign as guests enter the path to go to the ceremony site
Reception
Start Time/End time: 4:30-10:00 pm
- If Kristin doesn't have time to set up, she'll do one table or leave Tia pictures
Signage: Seating Chart / Welcome sign
Guest Book: Guest book is a wood slab with markers - this is a bench that the guests will sign - downstairs
Place Card/Seating Chart: Seating Chart
Table numbers/holders: Table numbers wih acrylic holders
Card Box Holder: pink wall-hanging mailbox that sits on the table
Memorial Table: No
Yard Games:
Favors (per person or in basket): No
Sweetheart Table: Sweetheart table will have 1 vase
Toasting Glasses: No
Décor for Sweetheart Table: 1 Vase
Other Decor: Florist; bride is providing bud vases
Other Entertainment: No
Arrival Time:
Booked time:
Guests can take bud vases - leave a few for the bride
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PACK UP: Tia will pack everything up and leave on a table upstairs. B&G will return the next day to pick everything up. Caterer's should carry left over alcohol upstairs and they'll sort it out between opened and unopened bottles.
COCKTAIL HOUR
Time of Cocktail Hour
Location
Are There Separate Musicians
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
What Signage Do You Have For The Reception
Will You Provide a Guest Book
What Type
Will You Have Place Cards Or a Seating Chart
Will You Provide the Table Numbers
Will You Provide a Gift Box For The Gift Table
Will You Provide Bathroom Baskets
Will You Have a Memorial Table
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
If So, What Yard Games Need to Be Set Up
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
CATERER
Pond View - Nick Griffith
410-692-0203
Arrival Time
Booked Time
What Is Your Guest Count
How Many Are Kid's Meals
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
If Yes, Where Are You Purchasing It From
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
If No, Who Is Taking The Liquor at The End of The Night
Are You Having Signature Drinks
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
Arrival Time: 12:00 or 1:00 pm
Booked time:
Guest Count/kids count: 119 adults / 2 kids
5 Vendors
8 per table - 15 tables
Vendor Count: (2) Coordinators; (1) Photographer (1) DJ = 4
Vendor Dietary Restrictions:
Are they providing liquor: Yes, Rocks Liquor
If you’re buying your own liquor, what time will it arrive:
A roasted pig will be on display
Signature Drinks: Jack & Ginger & Orange Crush
15 tables; 8 guests per table - some will have 9
Nick is supplying linens the day before
Rocks was delivering around 6 pm the night before
Adding late night snack
Caterers will pack up alcohol and leave for them to pick up the next day
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BAKER
Costo
Arrival Time
Is It a Tiered Cake or a Small Cake
If It Is a Tiered Cake, How Many Tiers Is It
Do You Want to Save The Top
If It's a Small Cake, Do You Want to Save The Rest of It
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
If Yes, Are They Coming From The Baker
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Are You Providing a Cake Topper
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
Arrival Time: They'e picking up Friday and will talk to caterer about storing it (no kitchen / no frig)
Cake (tiered or small): on barrell upstairs, will be cut upstairs and then caterer will cut and display downstairs
Desserts:: Sheet cakes
Cake Knife/Server: Yes
Goodie Bags - No
Cake Topper:
Rentals (such as stands):
FLORIST
Marigold Flowers by Failey
marigoldbybailey.com
410-652-9654
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
Arrival Time:
Coming back at end of wedding: No
Rentals to be returned to florist:
Giving centerpieces away (how): Yes, guests can take bud vases; save her a few
Personal Flowers: See floral worksheet
Cocktail Hour Flowers: No
Reception Centerpieces: Yes, Bride providing bud vases
Other Florals: Ceremony
DJ/BAND
Titus Touch Music Entertainment, Titus Huyghue
(888) 806-8747
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
Arrival Time:
Booked Time: 3:00-10:00 pm
Is the DJ your Emcee:
Will parents & bridal party stand during your first dance? No
Grandparents being introduced? No
Parents being introduced? Yes
Formal Dances upstairs
Regular Dancing downstairs
Order for Bridesmaids and Groomsmen (see below)e & Groom – how do you want to be announced?
Are you changing clothes: No
Apron:
Who's holding it?
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Bridesmaids:
Alexis, Rachel, Emilee, Kristen
Groomsmen:
Chris, Jimmy, Justin, Jeff *they are walking single file
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*She likes this order*
INTRODUCTIONS
- Parents & Bridal Party Intros (GPs will not be acknowledged)
- First Dance
- Parent Dances
- Blessing of Food (FOG)
- Buffet
- Toasts toward the end of dinner
- Cake Cutting
*Move Downstairs for dancing
- Bouquet / GarterToss
- Anniversary Dance
- Apron Dance
- Dancing
No special exit
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Bridesmaids:
Alexis, Rachel, Emilee, Kristen
Groomsmen:
Chris, Jimmy, Justin, Jeff *they are walking single file
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
Jess Sonntag Studio, 676 Ragan Rd., Conowingo, MD 21018
443-987-0953
Where Will You Be Getting Ready
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
- Need her email address
Bride’s prep where: Bride is going to her studio which is 15 min. from Venue
676 Ragan Rd., Conowingo, MD 21018 (15 min from venue)
Bride will go to venue to get into her dress
Arrival time to venue: 2:00 pm
Number of girls getting their hair done: 7 (incl) bride
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Groom’s prep where:
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DRESS SHOP
TUX SHOP
INVITATIONS
FAVORS
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
PHOTO BOOTH
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
Glam With Sam
443-876-6875
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
Samantha is going to the hair studio to do the makeup.
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Makeup Artist:
Arrival Time / End Time: 9:00-1:00 PM
Number of girls getting their makeup done: 7
How many artists: 1
TRANSPORTATION
Loaded Ice Cream,
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
- Need contact person's name
- Ice Cream truck will park in the lower area since everyone will be downstairs
6:30-8:30 pm
1 Cone per person
Payment due on wedding day
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LIQUOR
Rocks Liquors
410-879-7964
- Rocks will deliver the liquor at 6 pm the night before
- Caterer will pack up the liquor at the end of the night and leave it there for B&G to pick up the next day