EVENT DETAILS
Taylor
Scott
Sunday, May 26, 2024
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NOTES
922 Thompson Blvd., Essex, MD 21221
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VENDOR LIST
WEDDING PLANNER
Your Day Your Way LLC, Charlene Gallagher
410-925-1086
Lead Coordinator: Tia Sturgis
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PHOTOGRAPHER
Nicole Simensky Photography
Nicole Simensky
Arrival Time
1>00 pm
Where:
Swan Harbor Farm
Booked Time:
8 hours (1:00-9:00 pm)
Is There a First Look
Yes
Where Will It Be
Pier/Waterfront
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
2:00-2:40-B&G / 2:40-3:00 B&G & Wedding Party / 3:00-3:30 pm Family
Sunset Time
7:45 pm -Golden Hour (Sunset is 8:23 pm)
Dietary Restrictions
N/A-Buffet
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
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OFFICIANT
Jill Love
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
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CEREMONY VENUE
Swan Harbor Farm
(410) 939-6767
Time of Ceremony
4:00-4:30 pm
Venue
Swan Harbor Farm - by willow trees
Rehearsal Date & Time
5/25/24 - 4:00 pm
Rehearsal Location
Brewery, Columbia
Wedding County
Harford
Will You Have Programs
Yes
If Yes, Will They Be Placed on Seats or in a Basket
Basket
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
No
If Yes, Are You Providing or is The Florist
N/A
How Many Rows Are Being Reserved
1st row on each side with Reserved Signs
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Scottish Quaich (they both drink from cup at the same time); need at table at the ceremony site
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
None
What Flowers Do You Have For The Ceremony
Personal Flowers only
Are You Providing an Arch
Yes
If Yes, Who Will Set It Up
Scott in the morning when he drops everything off
Who Will Decorate It
We will, put draping over it and set pants at the base of the arch
Do You Have Separate Ceremony Musicians
No
What Is The Rain Plan
Under the tent
CEREMONY NOTES:
Diane Burch
Terri Glen
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There will be a 6' table at the ceremony site for gifts - the gifts will be moved into the sunroom where the 2 big tables are
RECEPTION VENUE
Swan Harbor Farm (Tent)
(410) 939-6767
Venue Location
401 Oakington Rd., Havre de Grace, MD (Swan Harbor Farm)
What Time are Vendors Allowed In
1:00 pm; set up is from 1:00-4:00 pm
RECEPTION NOTES:
· WHAT TIME ARE VENDORS ALLOWED IN? 1:00
· VENDOR COUNT:
Cocktail Hour:
· START AND END TIME: 4:30 - 5:30
· LOCATION: Garden right outside house
· ARE THERE SEPARATE MUSICIANS? No-DJ will play
· WHAT IS THE DÉCOR FOR THE COCKTAIL HOUR? None
· IS THERE SIGNAGE FOR THE COCKTAIL HOUR? Signature Drinks; Seating Chart
Reception
· WHAT IS THE STARTING AND ENDING TIME: 4:30-5:30 CH / 5:30-9:00 Reception
· WHAT SIGNAGE DO YOU HAVE FOR THE RECEPTION? None
· WILL YOU PROVIDE A GUEST BOOK? Yes; either on table under the tent or inside the house
o WHAT TYPE? Barrell with pens
· WILL YOU HAVE PLACE CARDS OR A SEATING CHART? Seating Chart
· WILL YOU PROVIDE THE TABLE NUMBERS? Yes
· WILL YOU PROVIDE A GIFT BOX FOR THE GIFT TABLE? Yes; we will have a table at the entrance of the ceremony and then move the gifts either under the tent or inside the house
· WILL YOU PROVIDE BATHROOM BASKETS? No
· WILL YOU HAVE A MEMORIAL TABLE? Yes, either under the tent or inside the house
o WILL THERE BE PICTURES? Yes
o WE NEED A PHOTO OF HOW YOU WANT IT SET UP
· WILL THERE BE YARD GAMES? Yes
o IF SO, WHAT YARD GAMES NEED TO BE SET UP? Corn Hole & Giant Jenga (her mother is bringing)
· WHAT DÉCOR OTHER THAN FLOWERS WILL YOU HAVE FOR THE RECEPTION?
· WE NEED TO DESIGNATE CARS TO TAKE GIFTS AND ALL PERSONAL ITEMS AT THE END OF THE NIGHT.
o WHO WILL THAT BE? Her mother will have a 10-passenger van
Sweetheart or Head Table
· ARE YOU HAVING A SWEETHEART TABLE OR A HEAD TABLE? Sweetheart Table
· WHAT IS THE DÉCOR FOR THIS TABLE? Her bouquet
· WILL YOU PROVIDE YOUR TOASTING GLASSES? No, using the caterer's
- Scott is providing their Mobile Liquor Trailer
COCKTAIL HOUR
Time of Cocktail Hour
4:30-5:30 pm
Location
Patio beside house
Are There Separate Musicians
Jazz Band (University of MD)
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
Seating Chart with Easel
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
5:30-9:00 pm (9:00-10:00 pm cleanup)
What Signage Do You Have For The Reception
Welcome Sign
Will You Provide a Guest Book
Yes, on table inside
What Type
Lid to a barrell with pens
Will You Have Place Cards Or a Seating Chart
Seating Chart
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes - place insie
Will You Provide Bathroom Baskets
No
Will You Have a Memorial Table
Yes, place inside
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Pictures - she's sending me photos of arrangement
Will There Be Yard Games
Yes
If So, What Yard Games Need to Be Set Up
Corn Hall & Jenga - place where bar usually is for cocktail hour
What Decor Other Than Flowers Will You Have at The Reception
None
Who Will Be the Person(s) To Take Everything At The End of The Night
Mother of the Bride - she'll have a Van
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
Her bouquet in a vase
Will You Provide Your Toasting Glasses
Caterer
CATERER
Crave Catering
443-302-9169
Kevin Devine
Arrival Time
1:00 pm
Booked Time
1:00-9:00 pm
What Is Your Guest Count
120-125
How Many Are Kid's Meals
2 - there will be kids bags for the tables
Vendor Count
(2) coordinators, (2) photographers, (1) DJ = 5
Vendor Dietary Restrictions
N/A-Buffet
Are You Providing Your Own Liquor
Yes, Groom is bringing a trailer from his brewer
If Yes, Where Are You Purchasing It From
Coming with trailer
Will It Be Delivered or Brought By Someone
Delivered by Scott in the morning when he drops all the wedding items
What Time Will It Be Delivered
in the AM
Will They Pick Up Unopened Bottles
No, trailer will go back with all the liquor to the Brewery
If No, Who Is Taking The Liquor at The End of The Night
Trialer
Are You Having Signature Drinks
Yes
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
Yes
CATERER NOTES:
Buffet
Guest count due 2 weeks prior to wedding 5/10-5/12
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BAKER
Plant Baked by Sarah, Sarah Greene
484-553-4507
Sarah Greene
Arrival Time
2:00 pm
Is It a Tiered Cake or a Small Cake
2-tiered carrot bake with 1/4 size Cookie cream sheet cake
If It Is a Tiered Cake, How Many Tiers Is It
2
Do You Want to Save The Top
No - cut everything
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
2 Dozen Macaroons
If Yes, Are They Coming From The Baker
Her moter
What Kind
Macaroons
Do You Have Any Rentals Such as Stands, Trays, Etc.
No, Caterer will provide stands
Are You Providing Your Own Knife & Cake Server
No, using the Caterer's
Are You Providing a Cake Topper
Yes
If Yes, Will It Be Taken to The Baker
Yes
BAKER NOTES:
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FLORIST
Her mom
Nicole
Arrival Time at Ceremony Site
1:00 pm
Arrival Time at Venue Site
1:00 pm
Are They Coming Back at The End of The Wedding
Her mother; load van with wooden flowers
Are There Rentals to Return to The Florist
No
Are You Giving Your Centerpieces Away to Guests
No
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes, Wood Sola Flowers
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
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DJ/BAND
Reckord Road Entertainment
410-812-1495 (Cell)
Erick
Arrival Time
1:00 (confirmed)
Booked Time
1:00-9:00 pm
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
Jazz Band for Cocktail Hour
DJ/BAND NOTES:
Sent Draft Timeline to DJ - he said is was great
~~
· ARRIVAL TIME: 1:00 (confirmed)
· BOOKED TIME: 4-9p
· IS YOUR DJ OR BAND ALSO YOUR EMCEE? Yes
· DJ is bringing his own table
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Suggested flow:
· Introductions
· First Dance
· Welcome Speech (Who)
· Dinner
- · Cake Cutting (Private)
· Parent Dances
· Dancing / Party Time
· Last Dance
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Parents and Bridal Party will not be introduced
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
No GPS
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Parents Only
How Do You Want to Be Announced
Are You Changing Clothes
No
Is There a Special Exit
No
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
The I Do Glam Crew
443 840 7110
Where Will You Be Getting Ready
Homewood Suites, Aberdeen, 20 Newton Rd., Aberdeen, MD - getting dressed at Swan Harbor
Where is The Groom Getting Ready
?? - he will arrive at Swan Harbor dressed
HAIRSTYLIST INFORMATION
Hairstylist Name
The I Do Glam Crew
Hairstylist's Cell Phone Number
443-840-7110
Arrival Time and End Time
9:00 am
Number of Girls Getting Their Hair Done
2 BMs, 2 Moms, 1 Bride (3.5 hrs)
How Many Stylists
1
MAKEUP ARTIST INFORMATION
Makeup Artist Name
I Do Glam Crew
Makeup Artist Cell Phone Number
443-840-7110
Number of Girls Getting Their Makeup Done
2 BMs, 2 Moms, 1 Bride (3.5 hours)
How Many Makeup Artists
1
BRIDAL PREP NOTES:
Bride is getting dressed at Swan Harbor
DRESS SHOP
Lilys Bridal & Prom
She had her final fitting and gets alterations - dress will be back in May
TUX SHOP
INVITATIONS
FAVORS
Provided by Mobile Liquor Trailer
Are You Providing Favors
If Yes, Type of Favors
500 ml beer from their brewery
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
at each seat except children
FAVOR NOTES:
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RENTALS
TBD
Any rentals?
PHOTO BOOTH
None
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
· ARRIVAL TIME:
· BOOKED TIME:
· ARE THEY PROVIDING THE PROPS?
· HAVE YOU CHOSEN YOUR TEMPLATE?
· ARE THEY PROVIDING A BACKDROP OR ARE YOU PROVIDING?
· ARE YOU PROVIDING A SCRAPBOOK WITH PENS?
VIDEOGRAPHER
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
- Most guests are staying at Air B&Bs and carpooling by Ubers
TRANSPORTATION
CAJ Tours Inc.
443-876-6570
Ms. Bebe Janish
How Many Shuttles
1 56 passenger
Booked Time for Each
How Many Locations for Pick Up
Suites by Hilton, 20 Newton Rd., Aberdeen, MD
Names of the Hotels that They Are Staying At
Suites by Hilton, 20 Newton Rd., Aberdeen, MD
His mother made the arrangements - he'll get me a copy of the trip ticket
Distance and Time Between Each Stop
10 minutes - he thinks the pick up is 3:15
TRANSPORTATION NOTES:
- Her mother arranged for a 50 person bus to bring family from the Mid-West (about 30).
- The Bridal Party is driving their cars to Swan Harbor and will leave overnight. The bridal party will return on this same bus.
Schedule
5/25/24
2:45/3:00 - P/up @ Home2 Suites, 20 Newton Rd., Aberdeen, MD
4:00 - D/off @ Sapwood Cellars Brewery, 8980 Old Annapolis Rd., Columbia, MD
8:00 - Depart Sapwood Cellars and return to Home2 Suites
9:00 -D/off guests at Home2 Suites
Sunday, 5/26/24
- 3:15/3:30 - P/up @ Home2 Suites, 20 Newton Rd., Aberdeen, MD
- 3:30/3:45 - D/off at Swan Harbor Farm, 401 Oakington Rd., Havre de Grace, MD
- 9:00 - Depart Swan Harbor with guests
- 9:15 - D/off guests at Home2 Suites