EVENT DETAILS
Helen
Marshall
Saturday, June 21, 2025
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NOTES
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Onsite Colordinator: Tia Sturgis 443-366-3774
Assistant: Susan Jones
Wedding Website: https://www.zola.com/wedding/marshallandhelen
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DRAFT TIMELINE:
6/20/25
10:30 - Rehearsal at the Cloisters (Tia Sturgis)
12:00 - Rehearsal Lunch at Golden West Cafe
3:00 - Bridal mani/pedis at Pamper Me in Fells Point
5:00 - Welcome Event at Patterson Pins
6/21/25
7:45-1:00 - Hair & Makeup @ brides' house
1:40 - Bride departs for the venue
1:45 - Groom departs for the venue
2:00 - Coordinators arrive at the Cloisters (this is when vendors can get in)
2:00 - Photographer arrives at Cloisters
2:00 - Bride arrives at Cloisters
2:15 - Bride gets dressed
2:15 - Groom arrives at Cloisters (or earlier and just stays in groom's room)
230-3:15 - Photos outside with parents, bridesmaids
3:20 - Bride back to bridal suite to hide
2:30 - Groom gets dressed
3:30-4:15 - Photos of Groom Outside with parents and groomsmen
4;15 - Groom back to the bridal suite
4:30 - Guests arrive for ceremony
5:00-5:30 - Ceremony
5:30-6:30 - Cocktail Hour
5:30-6:15 - Formal photos with everyone
6:15 - Bride & Groom back to bridal suite- bustle gown, refreshments
6:30 - Guest gather around in dance area
6:40- Introductions (from stairs into stage room)
Acknowledge Parents
bridal party
bride & groom
6:45 - 1st Dance (stage room)
6:50 - Welcome Speech by Fathers of the Bride & Groom - on patio
7:00 - Buffet opens
7:00-8:00 - Dinner on Patio
DJ announcement - flowers
7:40 - Toasts during dinner - Maid of Honor & Best Man (Outside)
7:50 - Cake Cutting - Inside
8:00 - Singles are invited into the dance area for bouquet toss & garter toss
8:15-9:55 - Dancing
8:20-8:40 - Golden Hour / Sunset Photos (Bride & Groom only)
9:55 - Last Dance
10:00 - Wedding Ends, Limo picks up Bride, Groom, & Wedding Party to go to after party (bubbles exit)
10:00 -11:00 Vendor Cleanup
11:00 - Limo drops off Bride, Groom, & Wedding Party at Echostage
?? - After party at Echostage in DC
1:30/2:00 am - Limo picks up from Echostage 6/22
3:00 am - Limo drops off Bride, Groom & Bridesmaids at Bride & Groom's home 6/22
3:15 am - Limo drops off Groomsmen at Airbnb 6/22
10:00 am - Farewell Brunch at their home
VENDOR LIST
PHOTOGRAPHER
We Speak Fireworks
208-608-0141
Kamila Kourbanova
Arrival Time
2:00 pm
Where:
Cloisters
Booked Time:
8 hours
Is There a First Look
No
Where Will It Be
N/A
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
N/A
Sunset Time
8:38 pm
Dietary Restrictions
Is There a Second Shooter
No
PHOTOGRAPHER NOTES:
OFFICIANT
Jacob Porter
(667) 213-0148
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
There is no contract because he is Helen's step-brother.
CEREMONY VENUE
The Cloisters (Ampitheatre)
(410) 821-7448
Time of Ceremony
5:00-5:30pm
Venue
Cloisters Castle
Rehearsal Date & Time
6/20/2025 at 10:30 AM
Rehearsal Location
The Cloisters (Ampitheatre)
Wedding County
Baltimore County
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
No
If Yes, Are You Providing or is The Florist
N/A
How Many Rows Are Being Reserved
None - immediate family will sit in first row
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
Welcome Sign / full length mirror / outside entrance
What Flowers Do You Have For The Ceremony
Ferns to go beside arch/hold it down
Are You Providing an Arch
Yes
If Yes, Who Will Set It Up
Bridesmaids partners
Who Will Decorate It
Tia? If not, Sarah
Do You Have Separate Ceremony Musicians
No
What Is The Rain Plan
Inside in the room with the stage
CEREMONY NOTES:
set up with the sea mist tablecloth in the Chapel for the photobooth props
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Ceremony outside in the amiphitheater
Bad Weather Plans
If we expect rain...
- Ceremony moves to room with stage
- Cocktail hour in library
- Reception in room with stage, dancing in room beside the room with stage
- Sarah has leftover clear umbrellas from her wedding
If we expect humidity or excess heat...
- Provide fans to all guests as they enter the venue - to be set up at water station by ceremony
Plan for Pests
- Bug spray to be set beside handheld fans
Rental fans to come through Party Plus
RECEPTION VENUE
The Cloisters
(410) 821-7448
Venue Location
10440 Falls Rd, Timonium, MD 21093
What Time are Vendors Allowed In
2:00 pm
RECEPTION NOTES:
Dinner outisde on patio (fans will be provided by Party Plus)
Dancing inside in stage room (fans will be provided by Party Plus) bar will be in this room
COCKTAIL HOUR
Time of Cocktail Hour
5:30-6:30 pm
Location
Inside
Are There Separate Musicians
No
What Is The Decor of The Cocktail Hour
small flower arrangement for hi tops
Is There Signage For The Cocktail Hour
Seating Chart - Tia will figure out the best place (perhaps in room with bar) / Easels
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
5:30-10:00pm
What Signage Do You Have For The Reception
Signs for signature mocktails, seating chart, guest book table, photobooth (chapel room), favors
Will You Provide a Guest Book
Yes
What Type
Polaroid/scrapbook style (for guest book) in stage room
Will You Have Place Cards Or a Seating Chart
Seating chart
Will You Provide the Table Numbers
Yes - suggested weighted
Will You Provide a Gift Box For The Gift Table
Yes - Main table
Will You Provide Bathroom Baskets
Yes
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N/A
Will There Be Yard Games
Yes
If So, What Yard Games Need to Be Set Up
Cornhole - outside on patio, ladder golf
What Decor Other Than Flowers Will You Have at The Reception
DIY flowers, party favor setup (Lillipops with real flowers in them - in flower pot) set up on main table
Who Will Be the Person(s) To Take Everything At The End of The Night
Marshall's parents will take the alcohol, Helen's bridesmaids Paige and Lindsey-gifts & gift box; decor
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Sweethearts
If Yes, What Is The Decor For This Table
Candle, flowers - bouquet
Will You Provide Your Toasting Glasses
No - use the caterer's
CATERER
Absolutely Perfect Catering
(410) 579-8777
Sarah Thompson
Arrival Time
2:00pm
Booked Time
5:00pm
What Is Your Guest Count
approx 100 (RSVP 6/1)
How Many Are Kid's Meals
0
Vendor Count
(2) Coordinators (1) DJ (1) Photographer (1) PB Attendant = 5
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
Yes
If Yes, Where Are You Purchasing It From
Will It Be Delivered or Brought By Someone
Marshall's parents - @ rehearsal (all items)
What Time Will It Be Delivered
at rehearsal
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
Marshall's parents
Are You Having Signature Drinks
Yes
If Yes, What Are The Names of The Drinks
Ranger, Roonie, & Teddy; Gus the Almighty; Bubbly Bella
Will You Have Signs Showing Names and Ingredients
Yes
CATERER NOTES:
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BAKER
Sherrie's Sweets
(443) 862-4427
Sherrie Scott
Arrival Time
4:00pm
Is It a Tiered Cake or a Small Cake
Large Tiered Cake (same as food) Dance Room
If It Is a Tiered Cake, How Many Tiers Is It
3
Do You Want to Save The Top
No
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
Yes
Are You Having Desserts
No
If Yes, Are They Coming From The Baker
N/A
What Kind
N/A
Do You Have Any Rentals Such as Stands, Trays, Etc.
Yes, stand for the cake
Are You Providing Your Own Knife & Cake Server
Yes
Are You Providing a Cake Topper
Yes
If Yes, Will It Be Taken to The Baker
Yes
BAKER NOTES:
Buffet in long room off library and cake
FLORIST
Sarah Glose (friend)
(443) 759-1625
*No contract
Arrival Time at Ceremony Site
2pm
Arrival Time at Venue Site
2pm
Are They Coming Back at The End of The Wedding
She is a bridesmaid
Are There Rentals to Return to The Florist
Yes - she's a bridesmaid - vases will go home with Paige and Lindsey; guests can take flowers
Are You Giving Your Centerpieces Away to Guests
No
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
Bridesmaid, Sarah Glose, will be helping to make the flower arrangements.
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DJ/BAND
Baltimore Sound Entertainment
(443) 838-0211 cell
Eric Stevens
Arrival Time
3:00 pm
Booked Time
5:00-10:00pm
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
N/A
DJ/BAND NOTES:
- Guest at each table whose BD is closest to wedding day can take flowers but not the vase
- Grandparents will be acknowledged from their tables for introductions
- Parents of the Bride - David Golimowski/Barbara Dreyfus
- Parents of the Groom - Dawn and Mark Smith
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Parents will be seated, Bridal Party will stand
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Acknowledged from their tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Acknowledged from their tables
How Do You Want to Be Announced
Helen and Marshall
Are You Changing Clothes
No
Is There a Special Exit
Yes - bubbles
Misc Flow/Introductions Notes
- *CONFIRMED*
- Grandparents will be introduced from their seats
- Granbdmother of the Bride - Barbara Golimowski
- Grandmother of the Groom: Joan Smith
- Parents (will be seated)
- Parents of the Bride - David Golimowski/Barbara Dreyfus
- Parents of the Groom - Dawn & Mark Smith
- Bridal Party
- Lindsey, Shaun, and Harrison
- Sarah and Pedram
- Paige and Casey
- Bridesmaid and Best Man
- Aalisa (Leesa) and Derek
- Bride & Groom
- Helen and Marshall
ENTERTAINMENT
No additional entertainment
BRIDAL PREP
Lucja Ryzner
Where Will You Be Getting Ready
Home - 713 W 34th St, Baltimore MD 21211 (20 min)
Where is The Groom Getting Ready
AirBnb - Fells Point (1/2 hour)
HAIRSTYLIST INFORMATION
Hairstylist Name
Lucja Ryzner
Hairstylist's Cell Phone Number
443-762-1339
Arrival Time and End Time
7:45am - 1:00pm
Number of Girls Getting Their Hair Done
5
How Many Stylists
1
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Emily Seeley
Makeup Artist Cell Phone Number
(443) 624-5357
Number of Girls Getting Their Makeup Done
3 - done by 1:00
How Many Makeup Artists
1
BRIDAL PREP NOTES:
HAIR AND BEAUTY
Hair and makeup will be done at home.
Hair - Bride: $343.48 Bridal Party: $150 each
Bride - (1) Helen
Bridal Party - (2) Lindsey
Moms - (3) Barbara, (4) Dawn
Siblings - (5) Abby
Makeup - Bride: $375 Bridal Party: $135 each
Bride - (1) Helen
Bridal Party - (2) Sarah, (4) Aalisa
Siblings - (3) Abby
Nails - Pamper Me Nail Salon in Fells Point
Manis
Bride - (1) Helen (request Maria or Wendy)
Bridal Party - (2) Aalisa, (3) Lindsey, (4) Harrison
Pedis
Bride - (1) Helen (request Maria or Wendy)
Bridal Party - (2) Aalisa, (3) Lindsey
DRESS SHOP
Natali's Custom Tailoring & Alterations
(443) 886-8070
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TUX SHOP
Men's Warehouse
(410) 602-9378
INVITATIONS
4/1/25 send invitations
5/21/25 RSVP date
FAVORS
Are You Providing Favors
Yes
If Yes, Type of Favors
Lollipops
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
Displayed on a table in flower pots and wood with moss
FAVOR NOTES:
PHOTO BOOTH
Baltimore Sound Entertainment
(443) 838-0211
Eric Stevens
Arrival Time
Booked Time
5:00pm
Are They Providing the Props
Yes
Have You Chosen Your Template
Yes
Are They Providing a Backdrop or Are You Providing
They are providing
Are You Providing a Scrapbook with Pens
No
PHOTO BOOTH NOTES:
VIDEOGRAPHER
No
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
We are not having a videographer.
TRANSPORTATION
Uber Code
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Sheraton Baltimore North Hotel
Inn at the Colonnade Baltimore - A Doubletree by Hilton Hotel
The Study at Johns Hopkins
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
We will provide an Uber code for the hotel to display for our guests at the front desk to get them between the hotels and the wedding venue.
Link: https://r.uber.com/rYqciqKgzYO
Code: rYqciqKgzYO
Pet Sitter
Sophie Waterman
(443) 467-2463
Sophie is Helen's colleague. We have a verbal agreement, therefore there is no contract. She's coming with bridal party with the dogs. Dogs in photos, then she'll take them home. Arriving @ 2 pm
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