EVENT DETAILS
Sarah
Kenneth
Saturday, June 22, 2024
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NOTES
- Ceremony 1:00-1:30
- Cocktail Hour 1:30-2:30 (bridal party gets photos)
- Reception 2;30-5:30
~~
- Guests will park in the gravel lot - 1st right after they enter the gate.
- Code guests need to have for exiting the property 0624*
- Guest will stop at the gate and tell them they are here for the wedding.
- We will need to allow extra time for each car to get through the gate
VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way LLC
410-925-1086
Full Planning
former customer discount - Kenneth Groncki
Lead Coordintor - Tia Sturgis
PHOTOGRAPHER
Bobby Anderson Photography
443-929-0718
Arrival Time
12:20 pm
Where:
Bowley's Marina
Booked Time:
5 hours (12:30-5:30)
Is There a First Look
No
Where Will It Be
N/A
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
N/A
Sunset Time
N/A
Dietary Restrictions
N/A-Buffet
Is There a Second Shooter
No
PHOTOGRAPHER NOTES:
Gazebo is reserved
Minimal photos
-After Ceremony photos will be at the Gazebo; Plan B will be in the ceremony gazebo
-- Bridal party (except for Kevin) will be released to the cocktail hour and about 10 min.of photos of just Kenny & Sarah.
~~
They want minimal photos - their family is in the bridal party along with some others that will need to go to the Gazebo
- 15 minutes for family photos
- 15 minutes for the couple
- they will then join the cocktail hour
OFFICIANT
Christian Life Events
410-940-4380
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
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CEREMONY VENUE
Bowley's Marina
410-207-9951
Time of Ceremony
1:00-1:30 pm
Venue
Bowley's Marina (Gazebo)
Rehearsal Date & Time
6/21/24 @ 5 pm
Rehearsal Location
Bowleys Marina
Wedding County
Baltimore
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
Yes (4)
If Yes, Are You Providing or is The Florist
Florist
How Many Rows Are Being Reserved
1st two rows each side; 1st row - chairs each side, starting with 2nd row, 7 chairs across
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Yes - Unity Sand; need Hi-top table
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
Welcome Sign placed where guests will see it; "This is How Our Story Begins"
What Flowers Do You Have For The Ceremony
Arch flowers, Chair Clusters
Are You Providing an Arch
Yes; Sarah has the draping for it (smaller curtains)
If Yes, Who Will Set It Up
Kenny will have it set up and dropped off at the gazebo; who will disassemble?
Who Will Decorate It
Florist
Do You Have Separate Ceremony Musicians
No
What Is The Rain Plan
Still under the Tent
CEREMONY NOTES:
ED Harwood
410-207-9951
~~
Kenny's son has a golf cart. Chuck Falter will stop by the Marina and get Sarah to take her down to the ceremony site in the golf cart. 301-529-7998M
- After the ceremony, photos will be at the Gazebo. Plan B - Ceremony tent.
- They will assign someone to disassemble the arch. Coordinator can take florals and fabric off of it.
- We need a thi-top table for the ceremony unity sand
RECEPTION VENUE
Bowley's Marina
410-207-9951
Venue Location
What Time are Vendors Allowed In
RECEPTION NOTES:
Ed Harwood
410-207-9951
Planner is providing
- Sheer backdrop & frame for behind sweetheart table
- 4' table for sweetheart table
- Large frame to place in front of ATM Machine area. Sarah will provide Navy & White curtains to hang on the frame
- Easel
COCKTAIL HOUR
Time of Cocktail Hour
1:30-2:30 pm
Location
Outside in front of the Reception Hall
Are There Separate Musicians
No
What Is The Decor of The Cocktail Hour
None - Ed will have tables & chairs and some hi-tops will be put outside
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
3:30-5:30 pm
What Signage Do You Have For The Reception
Move welcome sign to cocktail hour area
Will You Provide a Guest Book
Yes
What Type
Message in a Bottle with papers & rope; pens
Will You Have Place Cards Or a Seating Chart
Seating Chart
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
No
Will You Have a Memorial Table
She has a plaque to put on git table
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Various photos of the couple
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
Sarah has personal items; candle; anchor, Oars etc. for welcome table
Who Will Be the Person(s) To Take Everything At The End of The Night
Kenny will take everything to the truck
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes - 4' - Sheer backdrop with lights in back of them
If Yes, What Is The Decor For This Table
Bouquet in vase, K&S letters,
Will You Provide Your Toasting Glasses
Cups??
CATERER
Crossroads Bistro
443-617-2621 Cell
Arrival Time
Booked Time
What Is Your Guest Count
67 adults; 3 children
How Many Are Kid's Meals
Vendor Count
(2) Coordinators (1) DJ (1) Photographer (2) Barmaids (1) Pastor = 7
Vendor Dietary Restrictions
N/A - Buffet
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
No
If Yes, What Are The Names of The Drinks
N/A
Will You Have Signs Showing Names and Ingredients
N/A
CATERER NOTES:
Nicole Youse, Chef & Owner
- The Marina needs a copy of their food license and their COOI
- The caterer can use the kitchen but there is no oven or stove
- BUFFET, STATIONS? Buffet
- Bartenders are being provided by the Marina
BAKER
Yia Yia's
Nicole Besnoska
Arrival Time
Noon
Is It a Tiered Cake or a Small Cake
Tiered
If It Is a Tiered Cake, How Many Tiers Is It
3
Do You Want to Save The Top
No; give them any leftover cake
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
No
If Yes, Are They Coming From The Baker
N/A
What Kind
N/A
Do You Have Any Rentals Such as Stands, Trays, Etc.
N/A
Are You Providing Your Own Knife & Cake Server
Yes
Are You Providing a Cake Topper
Yes
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
*Tasting is set up with Yia Yias at 2:30 on 2/18
*Cake will go in front of the navy blue drapes that are covering the ice machine, etc.
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FLORIST
Thistle and Twig Floral Design
443-686-2388
DaqnWisniewski
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Same
Are They Coming Back at The End of The Wedding
No
Are There Rentals to Return to The Florist
No
Are You Giving Your Centerpieces Away to Guests
??
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes
Are There Any Other Decorations Besides Flowers
Planner providing frame for draping to cover ATM machine, etc. - Bride providing Navy & White Panels; Planner providing sheet backdrop with lights for behind the sweetheart table
Cocktail Hour Flower Details
Sarah is providing fairy lights - Dawn will slip them in when she gets theres
Reception Flower Details
10 Centerpieces
FLORIST MISC. NOTES
We need chiffon to cover the center pole
- They need to provide the arch
DJ/BAND
Mix Masters Entertainment
Chris Podles
Arrival Time
11:30 pm
Booked Time
12:30-5:30 pm
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
No
DJ/BAND NOTES:
Chris Podles; back up is Denny
~~
Two must play songs for Kenny: Stairway to Heaven and House of the Rising Sun
~~
Flow
Introductions
· WILL PARENTS & BRIDAL PARTY STAND DURING YOUR INTRODUCTIONS OR WILL THEY BE SEATED? Seated
· IS THERE A SPECIAL EXIT? No; they can stay later than 5:30 - regular club members can come at 6 pm. All professional vendors are done at 5:30.
·
Suggested flow:
· Introductions
· First Dance
· Welcome Speech (Who)
· Blessing of Food (Who)
· Dinner
· Toasts toward the end of dinner (Who)
· Parent Dances
· Cake Cutting
· Bouquet/Garter Toss
· Any special dances, such as Hora, Apron Dance
· Dancing / Party Time
· Special exit
· After Party
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- DJ needs to announce the exit code or we need slips to hand out to the guests
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
They'll be seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
N/A
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Kenny's mother will be acknowledge from her table
How Do You Want to Be Announced
Are You Changing Clothes
No
Is There a Special Exit
No
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
Guiseppi's Salon
Where Will You Be Getting Ready
Guiseppi's Salon
Where is The Groom Getting Ready
His house
HAIRSTYLIST INFORMATION
Hairstylist Name
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
Hair and Makeup: Guiseppi's Salon
8:00- Sarah Hair; Lisa Makeup
9:00 - Sarah Makeup (no hair do for Lisa)
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DRESS SHOP
TUX SHOP
INVITATIONS
Turnage & Watts
(443) 249-5042
Cari
~~
2/10/24 - had zoom meeting with Cari and ordered invitations, details card, reply card with envelope and outer envelope. She addresses the invitations. RSVP date is 5/24. Ordered 50 for 75 guests.
~~
TO DO
- we will add table numbers once we have a final table count
- we will order seating chart closer to guest count being in 28x36 (see if my easle will work)
- we will add a 5x7 Message in the Bottle wording. Sarah will provide the frame.
- we will use my directional signs if I still have them
- Cari needs Excel worksheet with names & addresses
FAVORS
Nautical Bottle Openers & Mints
Are You Providing Favors
Yes
If Yes, Type of Favors
Nautical Bottle Openers - in a basket or bowl on the bar
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
Place gate code tickets in bowl on the bar
RENTALS
Loane Brother
75 Whute padded chairs for ceremony
Delivered on Friday - put under tent
Pick up on Monday - from tent
PHOTO BOOTH
No
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
· ARRIVAL TIME:
· BOOKED TIME:
~~
· ARE THEY PROVIDING THE PROPS?
· HAVE YOU CHOSEN YOUR TEMPLATE?
· ARE THEY PROVIDING A BACKDROP OR ARE YOU PROVIDING?
· ARE YOU PROVIDING A SCRAPBOOK WITH PENS?
VIDEOGRAPHER
No
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
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TRANSPORTATION
No
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
Entrance
· Welcome Sign
· Unplugged Sign
· Welcome Table Items
Ceremony
· Reserved Signs
· Programs – Basket or on chairs
· Unity Candle/Sand; Wine Box; Other
· Aisle Runner
· Repurpose Items
Cocktail Hour
· Décor
· Signature Drink Signs
· Place Cards/Seating Chart
· Other signage
Reception
· Guest Book
· Table Numbers
· Menu Cards
· Card Holder Box
· Memorial Table
· Cake Table
o Cake Knife/Server
o Cake Topper
· Sweetheart Table
o Vase for bouquet
o Toasting Glasses
o Signs
~~
PACK UP
o Who will take personal items, leftover cake, leftover favors, gifts, card box etc?
o Need designated cars:
DRONE (FRIEND)
Corey Wickes
told her to have him arrive at 12:30 pm