EVENT DETAILS
Erin
Daniel
Saturday, August 24, 2024
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NOTES
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VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way LLC
410-925-1086
Partial Planners - Charlene & Tia
Day of Coordinator - Tia Sturgis
PHOTOGRAPHER
Rebekah Barnes
(443) 435-6327
Lyn Leland Photography
Arrival Time
2:00 PM
Where:
Eastport (Bridal suite)
Booked Time:
8 hours
Is There a First Look
yes
Where Will It Be
Downtown Annapolis
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Entire group present
Sunset Time
7:50 pm
Dietary Restrictions
Is There a Second Shooter
PHOTOGRAPHER NOTES:
OFFICIANT
Colin
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
- One of our very close college friends. We will include him in the first look photos. No contract but please let us know if you need his credentials.
- Send timeline to Erin & Daniel
CEREMONY VENUE
Annapolis Maritime Museum (Dock)
410.295.0104 x7
Time of Ceremony
5:15-5:45
Venue
723 Second St, Annapolis, MD 21403
Rehearsal Date & Time
2:00 PM Friday 8/23/24
Rehearsal Location
Annapolis Maritime Museum
Wedding County
Anne Arundel
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No at this moment
If Yes, How Many
N/A
Will You Have Aisle Markers
Yes
If Yes, Are You Providing or is The Florist
Reserved Signs
How Many Rows Are Being Reserved
1st row - Reserved Signs
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Hand fasting - Erin will supply the cord / Mother of Bride will have cord
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
Welcome Sign / Open Setaing
What Flowers Do You Have For The Ceremony
Pier handrail - flowers or greenery
Are You Providing an Arch
No
If Yes, Who Will Set It Up
Caterer
Who Will Decorate It
Tia
Do You Have Separate Ceremony Musicians
DJ
What Is The Rain Plan
under a tent - no need for rain plan
CEREMONY NOTES:
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RECEPTION VENUE
Annapolis Maritime Museum (Deck)
Venue Location
723 Second St, Annapolis, MD 21403
What Time are Vendors Allowed In
3:00 PM
RECEPTION NOTES:
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COCKTAIL HOUR
Time of Cocktail Hour
5;45-6:45 pm
Location
Gardens
Are There Separate Musicians
No
What Is The Decor of The Cocktail Hour
small sola floral centerpieces - move inside
Is There Signage For The Cocktail Hour
Seating Chart
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
6:45-10:00 pm
What Signage Do You Have For The Reception
Signature Drink / napkins for bar / repurpose cocktail hour decor to accent tables
Will You Provide a Guest Book
Yes
What Type
Bound black pages / polaroid camera / supplies
Will You Have Place Cards Or a Seating Chart
Seating Chart
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Yes
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N/A
Will There Be Yard Games
Yes - corn hole
If So, What Yard Games Need to Be Set Up
Corn Hole
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Bride's Mom
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Sweetheart
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
Yes
CATERER
Palate Pleasers
410-263-6941
Amy Daniels, Executive Chef
Arrival Time
2;45 PM
Booked Time
What Is Your Guest Count
158 (135) Due 8/14
How Many Are Kid's Meals
10 under the age of 10 / Barge House (set up with movies/snacks) babysitter
Vendor Count
(2) Coordinators (1) Photographer (1) DJ
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
Yes
If Yes, Where Are You Purchasing It From
Bay Ridge Wine & Spirits
Will It Be Delivered or Brought By Someone
Caterer is bringing
What Time Will It Be Delivered
Caterer
Will They Pick Up Unopened Bottles
Yes
If No, Who Is Taking The Liquor at The End of The Night
Caterer
Are You Having Signature Drinks
Yes
If Yes, What Are The Names of The Drinks
Yes
Will You Have Signs Showing Names and Ingredients
Yes
CATERER NOTES:
Buffet
BAKER
Palate Peasers
Arrival Time
coming with Caterer
Is It a Tiered Cake or a Small Cake
Small
If It Is a Tiered Cake, How Many Tiers Is It
None
Do You Want to Save The Top
No
If It's a Small Cake, Do You Want to Save The Rest of It
Yes
If Not, Do You Want It Served To The Parent Tables
cut and serve
Are You Having Desserts
Yes / Dessert Table - Caterer is setting it up
If Yes, Are They Coming From The Baker
Caterer
What Kind
Assorted
Do You Have Any Rentals Such as Stands, Trays, Etc.
No
Are You Providing Your Own Knife & Cake Server
Caterer's
Are You Providing a Cake Topper
No
If Yes, Will It Be Taken to The Baker
N/A
BAKER NOTES:
Cake & Desserts
FLORIST
Sola Wood
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
No
Are There Rentals to Return to The Florist
No
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Sola Wood
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
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she wants light flowers with cylinder with floating candle
FLORIST MISC. NOTES
Bouquets
No Bouts
Sola wood centerpieces
Candles
Garland - Ceremony / repurpose for reception
Use all the flowers and pieces - our discretion
DJ/BAND
PhilPhest
443-841-2764
Phillip Mills
Arrival Time
Booked Time
4:30-10:00 pm
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
N/A
DJ/BAND NOTES:
Introductions into the Reception
Mother + Brother of the Bride: Diane Dwyer + Patrick Dwyer
Mother of the Groom: Gloria Wilson & ??
Father & Step-mother of the Groom: Martin & Jean Wilson
Bridal Party:
Brianne Kozlowski & Robert Carelli
Kate Dwyer & Jon Ward
Flower Girl & Ring Bearer: Emma Wilson & Timothy Wilson
Bride & Groom: Daniel & Erin Wilson
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FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Acknowledge from their tables
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
N/A
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Yes
How Do You Want to Be Announced
Are You Changing Clothes
nO
Is There a Special Exit
Nothing now, but if something shows up, Tia will work with Phillip
Misc Flow/Introductions Notes
ENTERTAINMENT
None
BRIDAL PREP
Swept LLC
Where Will You Be Getting Ready
Air BnB (a few miles away)
Where is The Groom Getting Ready
His home (a few miles awa)
HAIRSTYLIST INFORMATION
Hairstylist Name
Swept LLC
Hairstylist's Cell Phone Number
Arrival Time and End Time
3-5 hours
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Swept LLC
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
DRESS SHOP
TUX SHOP
INVITATIONS
They are doing their invitations
FAVORS
Burger cookies
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
Each person's place setting
FAVOR NOTES:
RENTALS
PHOTO BOOTH
Polaroids
Arrival Time
Booked Time
N/A
Are They Providing the Props
N/A
Have You Chosen Your Template
N/A
Are They Providing a Backdrop or Are You Providing
Yes - repurposing arch from the ceremony
Are You Providing a Scrapbook with Pens
Yes - Guest book with blank pages & pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
None
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
None
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
Talked to them about offering a QR code for UBER to get the guests to the ceremony. Let them be on their own to get back to the hotel.