EVENT DETAILS
Olga
Henry
Sunday, May 24, 2026
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NOTES
Partial Planning
Lead Coordinator: Cassidy Coates
Assistant: Maddy Cook
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Draft Timeline: (sent copy to Olga & Belle Elise)
*No First Look - already married
Preparation in Sunroom or upstairs
?? Hair and Makeup starts
2:15 - Hair and Makeup finished
2:15 - Photography starts
2:20 - Photo session with Bride & her family (her mom & sister)
2:45 - Photos finished with the bride (1 shooter)
2:45-3:15 - Photos with the Groom & his family (his mom)
3:00 - Bridal Party back inside to hide from the guests
Sign Katubah - entryway under stairway - bride will come down stairway
3:30 - Guests begin to arrive
4:00-4:30 - Ceremony (Gardens) stomp glass
4:30-5:30 - Cocktail Hour
5:30-10:00 - Reception
5:30-5:40-Gather the guests to the reception area
5:40- Introductions
5:45 - Welcome Speech
5:55 -6:55- Dinner Service
6;45 - Begin toasts toward the end of dinner
7:00 - Dessert table is displayed
7:00 - Parent Dances
7:20 - Hora Dance - opens dance floor
7:40-10:00 - Dancing
8:15 - Photographer departs
8:21 - Sunset
10:00 - Grand Exit
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10:00-11:00 - Clean up
VENDOR LIST
PHOTOGRAPHER
Belle Elise
Arrival Time
Where:
Booked Time:
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
Is There a Second Shooter
PHOTOGRAPHER NOTES:
Focus on Family - Photographers Olga has contacted:
- Anastasia Betkina - favorite
- S/W Anastasis 2/19 @ 4 pm
2/16-Appt. 2/19 @ 6:30
- Belle Elise - favorite - 2/13 s/w her - 6 hr pkg - good energy
- Anastasiya Chaplinskays
- Erin Wheeler
- Erin Jay
- Stephanie Grooms'Erin Cooksey (Rose Trade Co.)
- Shutter & Sound
- Roman Grinev - starting price $1250
OFFICIANT
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
Looking for inter-faith Rabbi - Olga will check the Rabbi's
CEREMONY VENUE
Private Residence, Gardens
949-735-7179
Time of Ceremony
4:00-4:30 pm
Venue
Backyard
Rehearsal Date & Time
Rehearsal Location
Backyard
Wedding County
Baltimore City - already married
Will You Have Programs
If Yes, Will They Be Placed on Seats or in a Basket
Do You Have Readers
If Yes, How Many
Will You Have Aisle Markers
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Will There Be An Aisle Runner or Petals
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
If Yes, Who Will Set It Up
Who Will Decorate It
Do You Have Separate Ceremony Musicians
Thinking about Peabody musicians
What Is The Rain Plan
CEREMONY NOTES:
Smash Glass
7 Blessings
RECEPTION VENUE
Private Residence, back yard
949-735-7179
Venue Location
4102 Greenway
What Time are Vendors Allowed In
RECEPTION NOTES:
- She wants italian long tables decorated with eucalyptus , sage, and lemons (her mom might put together wreaths
COCKTAIL HOUR
Time of Cocktail Hour
4:30-5:30 pm
Location
Are There Separate Musicians
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
5:30-10:00 pm
What Signage Do You Have For The Reception
Will You Provide a Guest Book
What Type
Will You Have Place Cards Or a Seating Chart
Will You Provide the Table Numbers
Will You Provide a Gift Box For The Gift Table
Will You Provide Bathroom Baskets
Will You Have a Memorial Table
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
If So, What Yard Games Need to Be Set Up
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
CATERER
Arrival Time
Booked Time
What Is Your Guest Count
100-125
How Many Are Kid's Meals
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
If Yes, Where Are You Purchasing It From
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
If No, Who Is Taking The Liquor at The End of The Night
Are You Having Signature Drinks
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
Bella reached out to:
ROUGE CATERING
- contacted Stephanie Hunt for appt 2/26, 3/2, 3/3, or 3/5
- Plan It Perfect
- Cast Iron Catering
- Hunt Valley Catering - recd info
- Copper Kitchen - recd info - appt. set for 2/26 @ 3
- Hausfrau Catering
- Absolutely Perfect Catering - not avaialbl
- Rouge - 2/25 EM sent for appt 2/26, 3/2, 3/3, or 3/5
- Classic Catering - recd info - DO NOT USE
- Spilled Milk
- Santoni's - sent info - 2/25 sent EM for appt 2/26, 3/2, 3/3, or 3/5
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BAKER
No Cake-Dessert Table
Arrival Time
Is It a Tiered Cake or a Small Cake
If It Is a Tiered Cake, How Many Tiers Is It
Do You Want to Save The Top
If It's a Small Cake, Do You Want to Save The Rest of It
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
If Yes, Are They Coming From The Baker
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Are You Providing a Cake Topper
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
No Cake Cutting
FLORIST
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
She's thrifting her decor
Get bouquet & boutonniere from grocery store
No other flowers
FLORIST MISC. NOTES
DJ/BAND
Toussaint Productions, DJ JC
Alexander Yulle
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
TOUSSAINT PRODUCTIONS
- 2/16-EMd-asked for virtua appt
- 2/13/26-Sent EM for availability & virtual meeeting
- MIXING MARYLAND
- 2/16-Asked Olga if she wants an appt
- 2/13 filled out contact form for availability
MIX MASTERS ENTERTAINMENT
- GoogleMeet 2/16 @ 6 pm
PHILPHEST EVENTS
- EM for avaiability - he's avalable
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Olga checked:
- Mixing Maryland
- First Dance Entertainment
- Peabody Institute - Ceremony Music - $300 per student / Violin & Cello
- Phil Phest events - Phillip
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
No cake cutting - dessert table
ENTERTAINMENT
BRIDAL PREP
Where Will You Be Getting Ready
4102 Greenway (home)
Where is The Groom Getting Ready
4102 Greenway (home)
HAIRSTYLIST INFORMATION
Hairstylist Name
Ukranian stylist
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Ukranian artist
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
Just family - Olga reached out to:
- Your Dream Stylists - her favorite - $230 hair / $230 makeup / $150 trial
- JG Cosmetics - $400 pkg (hair, makeup, and trial)
- Swept LLC - $175 hair / $175 makeup / $150 trial
- Brushed Beauty - $250 Hair / $250 Makeup / $200 trial
- Ivett Beauty - $350 pkg (hair, makeup, trial)
- Caitlyn Meyer -
- Updos for Idos - $249 hair / $259 makeup ?? trial
DRESS SHOP
TUX SHOP
He has a white dinner jacket
INVITATIONS
With Joy
Virtual invites
FAVORS
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
Table, Chairs (both). flatware, glassware, napkins, tent (optional)
- Loane Brothers, Holly
- Select Event - Raquel
- Honeywood Event
PHOTO BOOTH
No
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
??
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
Uber Vouchers or Transportation co.
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
She has the hotel blocks
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
REST ROOMS
Luxe Lavs
Olga contacted:
- Lux Lavs - 4 stalls - 2 Men, 2 Women
Electricity: A dedicated 20 amp, standard 110v outlet within about 100 feet. If that’s not available, we can provide a generator at an additional fee.
• Water: Access to a standard garden hose spigot nearby. We have hoses that reach up to 300ft. If that’s not available, our trailers do have a self-contained water tank on-board, so the unit can operate independently.
- Charm City - 2 stalls
- Gottogo - 2 stalls
- United Rentals - 2 stalls