EVENT DETAILS
Truelove
September 19, 2026
NOTES
Coordinator: Tia Sturgis
Assistant:
Draft Timeline:
?? - Bride and Bridal Party arrive at the Sea Plane Bld. (8 girls) 3 total hair and makeup people
10:00 - Photographer arrives
11:00 - Access to the Seaplane Base
1:00 - Hair and Makeup needs to be finished
1:00 - Groom and Groomsmen arrive at The Bank Building
1:00 - Girls need to get dressed
1:30 - Bride gets into her gown with photos
2:00-3:00 - Photos with bride & bridesmaids & parents
3:00 - Videographer would start here if she hires one
3:00 - 1st touch with private vows - Bride & Groom only
3:10-3:30 - Photos with Groom, groomsmen & parents
4:00 - 4:30 - Ceremony
4:30 - 5:30 - Cocktail Hour
5:30-6:00 - Formal photos
600-6:10 - Couples photos
6:10-6:30 - Couple joins cocktail hour
6:30-10;00 - Reception
6:30 - Invite guests to be seated
Bride's gown gets bustled
6:40 - Introductions
No Parents
Group of Groomsmen
Group of Bridesmaids
Bride & Groom
6:45 - First Dance
6:50 One of the dad's will give welcome speech
6:55-7:55 - Dinner - Buffet
7:00-7:20 - Golden Hour/Sunset Photos
7:25-7:35 - Toast by Maid of Honor and Best Man
7:35 - Parent Dances
7:40- Cake Cutting
8:00 - Videographer would end here if she hires one
7:45-9:45 Dancing on the Patio
9:45 - Invite the guests outside the tent to line to stairs of sidewalk upstairs
Private Last Dance
10:00 - Bride & Groom join the grand exit
10:00 - Reception Ends with a Grand Exit
10:00 - Photography ends
*they'll hop on one of the shuttles
INTERNAL NOTES
- DAY OF COORDINATION
- NO REHEARSAL
- No special traditions
- She works night shifts - best time for calls is daytime at 2:30
- Wedding budget $25K
WEDDING DETAILS
First Name:
Katherine
Last Name:
Truelove
Cell Phone:
443-838-7618
Email:
Partner's First Name:
Zachary
Partner's Last Name:
Schuler
Partner's Cell Phone:
443-615-2835
Partner's Email:
Address:
7906 Whites Cove Rd, Pasadena, MD 21122, USA
Getting Ready Location:
321 St John St #309, Havre De Grace, MD 21078, USA (LaBanque Seaplane)
Ceremony Location:
321 St John St #309, Havre De Grace, MD 21078, USA (waterfront)
Partner Getting Ready Location:
321 St John St #309, Havre De Grace, MD 21078, USA (The Bank)
Reception Location:
321 St John St #309, Havre De Grace, MD 21078, USA (Tent)
VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way LLC
410-925-1086
Sunset Time
6:50-7:07 pm
Dietary Restrictions
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
Pasadena
OFFICIANT
Family Friend
Robert Bathurst
410-207-6325
Arrival Time
OFFICIANT NOTES:
arrives with Zach
CEREMONY VENUE
LaBanque - waterfront
Time of Ceremony
4:00-4:30 pm
Venue
LaBanque
Rehearsal Date & Time
NO REHEARSAL - Welcome Dinner at their new house
Rehearsal Location
N/A
Wedding County
Harford
Will You Have Programs
Newspaper Style
If Yes, Will They Be Placed on Seats or in a Basket
Brother & Step brother (10 & 11) - stand at ceremony site
Do You Have Readers
Aunt
If Yes, How Many
1
Will You Have Aisle Markers
Information Here
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
1 seat in 1st row - memorial chair / reserve 1st 2 rows - it will be a banner - do not repurpose
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
No
Who Is Providing
What Signage Do You Have for the Ceremony
No
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
No -Pillar - 2 at back & 2 at front - she'll put out in the morning
If Yes, Who Will Set It Up
Bride
Who Will Decorate It
Do You Have Separate Ceremony Musicians
DJ
What Is The Rain Plan
CEREMONY NOTES:
RECEPTION VENUE
LaBanque-Tent
LaBanque
Venue Location
Waterfront
What Time are Vendors Allowed In
Tent / Patio
RECEPTION NOTES:
COCKTAIL HOUR
Time of Cocktail Hour
4:30-5:30 pm
Location
Patio area
Are There Separate Musicians
DJ
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
Seating Chart - stands on easel
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
5:30-10:00 pm
What Signage Do You Have For The Reception
Welcome Sign - hangs on a pole / Welcome to our wedding - upstairs
Will You Provide a Guest Book
Playing cards - guest will sign
What Type
Will You Have Place Cards Or a Seating Chart
Seating Chart
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Yes
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Mother in law and one of the Aunts
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
Aisle Flower (2 bunches of faux flowers) / personalized cloth topper / repurpose flowers from reception to front of SH table
Will You Provide Your Toasting Glasses
CATERER
Billy's Seafood (family friend)
Arrival Time
Booked Time
What Is Your Guest Count
180
How Many Are Kid's Meals
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No - Caterer is providing
If Yes, Where Are You Purchasing It From
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
If No, Who Is Taking The Liquor at The End of The Night
Are You Having Signature Drinks
Yes
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
- Champagne Toast (hand out)??? Yes - Champagne tower
- We need to send the timeline -
- Late night snack is hot dogs - Winston's Weiners
BAKER
Costco
Arrival Time
Is It a Tiered Cake or a Small Cake
Small cake ?? with sheet cakes
If It Is a Tiered Cake, How Many Tiers Is It
Do You Want to Save The Top
Yes
If It's a Small Cake, Do You Want to Save The Rest of It
Yes take the rest of sheet cake home
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
Cookies Brownies from Costco
If Yes, Are They Coming From The Baker
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Are You Providing a Cake Topper
FLORIST
Something Borrowed
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
Colors: Black & White
Decor: Large Cylinders with water & babies breath in water, LED candles (3) per table
Put 2 pillars beside sweetheart table with flowers, 2 at entrance of tent with flowers and 2 at doors to Seaplane building
SHE'S NOT A HUGE FAN OF FLORALS
FLORIST MISC. NOTES
Not big on flowers
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
Information Here
ENTERAINMENT NOTES:
BRIDAL PREP
Where Will You Be Getting Ready
Bride - Sea Plane Building
Where is The Groom Getting Ready
The Bank
HAIRSTYLIST INFORMATION
Hairstylist Name
Revelry Hair Studio
Hairstylist's Cell Phone Number
240-332-3080 / Reveltyhairstudio@gmail.com
Arrival Time and End Time
Number of Girls Getting Their Hair Done
11 + Bride /mothers??
How Many Stylists
3 Total (hair & makeup)
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Revelry Hair Studio
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
11 + bride / mothers??
How Many Makeup Artists
3 total (hair & Makeup)
BRIDAL PREP NOTES:
DRESS SHOP
TUX SHOP
INVITATIONS
Zola
Ordered from Zola
Sent STD's the week of 12/10
RSVP 9/1
Invitations send 7/1-5th A list
B list 7/15-18th the 20th will be your deadline
FAVORS
Scratch Off Tickets
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
Basket on gift table
FAVOR NOTES:
RENTALS
N/A
They have a tent for back up - Chesapake Rent All
PHOTO BOOTH
Polaroids with Backdrop - they will set it up in Sea Plane building
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
??
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
if she hires one, it will be from 3:00-8:00 pm
TRANSPORTATION
Scott's Transportation
410-273-1577
Brenda
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
- majority of their guests are from out of town
- she wants a school bus
Distance and Time Between Each Stop
1st pick up 3:00
2nd pick up 3:30
TRANSPORTATION NOTES:
Hotels:
Comfort Inn & Suiates, 980 Hospitality Way, Aberdeen (410-273-6300)
N/A
N/A
WEDDING PARTY
WEDDING PARTY NOTES:
Grandparents?? Walking or pre-seated??
Bob, Officiant
Zachary, Groom
Matt, Best Man
Hunter
Ty
Justin
Jacob
Matt
Joe
Jimmy
Brandon
Brett
Parents of the Groom
Mother of the Bride with her escort
Starla, Matron of Honor
Montana, Maid of Hnor
Jasmine
Destiny
Hayley
Jamie
Elizabeth
Hayley
Alice
Ethena
Kellan, Ring Bearer
Paxton, Natalie, JosieFlower Girls
Katherine & Father
Are Grandparents Walking or Will They Be Pre-Seated
Are Parents Walking or Will They Be Pre-Seated
PROCESSIONAL ORDER
Groom's Grandparents
Bride's Grandparents
Groom's Parents
Bride's Mother Escorted By
Groom
Best Man
Groomsmen
Bridesmaids
Maid of Honor
Ring Bearer
Flower Girl
Bride and Her Dad or Escort