EVENT DETAILS
Robinson
June 20, 2027
NOTES
Lead Coordinator: Tia Sturgis 443-366-3774
Assistant: TBD 2027
Draft Timeline:
Hair and Makeup off site
12:00 - Hair and Makeup must be finished
12:00 - Photographer arrives - needs to be confirmed
12:00-12:30 - Take break, refreshments, potty breaks, snacks, robe photos
12:30 - Travel to Glen Ellen Farm
1:00 - Bride & Bridesmaids get dressed
1:00-2:00 - Photos with bride & bridesmaids Is there a 2nd photographer? If not, I have to tweak this for Groom's photos
1:30 - Groom arrives at Glen Ellen Farm - already be dressed
2:00-3:15 - First Look photos
2:00-2:15 - Bride & Groom
2:15-2:30 - Bride & Groom with Bridal Party
2:30-3:00 - Bride & Groom with Parents
3:00-3:15 - Bride & Groom around the property
3:15 - Bride hides inside the house from guests
3:30 - Guests arrive
4:00-4:30 - Ceremony
4:30-5:30 - Cocktail Hour
4:30-4:45 - Couples photos
4:45 - Gown bustled then join cocktail hour (the bustling can be done in the tent)
5:20 - Invite guests to be seated in the tent (allow 15 min)
5:30-9:00 - Reception
5:35 - Introductions
5:45 - First Dance
5:50 - Welcome Speech
6:00-7:00 - Dinner
6:50 - Toasts by Best Man & Maid of Honor
7:00 - Cake Cutting
7:10 - Parent Dances
*Is there a bouquet or garter toss
7:15-8:55 - Dancing
8:25-8:45 - Golden Hour / Sunset photos (sunset is 8:39)
8:55-9:00 -Last Dance or Grand Exit
INTERNAL NOTES
Day of Coordination
Meetings: Friday anytime
WEDDING DETAILS
First Name:
Aislin (Ash lynn)
Last Name:
Robinson
Cell Phone:
301-642-3086
Email:
Partner's First Name:
Ethan
Partner's Last Name:
Zinke
Partner's Cell Phone:
301-356-6829
Partner's Email:
Address:
21 Jaystone Ct, Silver Spring, MD 20905, USA
Getting Ready Location:
Glen Ellen Farm (hair and makeup at hotel / getting dressed at Glen Ellen)
Ceremony Location:
4940 Mussetter Rd, Ijamsville, MD 21754, USA (Glen Ellen Farm)
Partner Getting Ready Location:
He will come dressed to Glen Ellen
Reception Location:
4940 Mussetter Rd, Ijamsville, MD 21754, USA (Glen Ellen Farm)
VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way LLC
410-925-1086
PHOTOGRAPHER
Alexys Berry Photographer
(301) 471-4615
Arrival Time
12:00 pm
Where:
Glen Ellen / getting into dress
Booked Time:
12:00-8:00 pm
Is There a First Look
Yes
Where Will It Be
Glen Ellen Farm
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
8:39 pm
Dietary Restrictions
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
CEREMONY VENUE
Glen Ellen Farms (Pond)
Time of Ceremony
4:00-4:30 pm at the pond
Venue
Glen Ellen Farm
Rehearsal Date & Time
Wed. or Thurs. before if nothing booked
Rehearsal Location
Glen Ellen
Wedding County
Frederick Co.
Will You Have Programs
If Yes, Will They Be Placed on Seats or in a Basket
Do You Have Readers
If Yes, How Many
Will You Have Aisle Markers
Information Here
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Will There Be An Aisle Runner or Petals
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
If Yes, Who Will Set It Up
Who Will Decorate It
Do You Have Separate Ceremony Musicians
What Is The Rain Plan
Under the tent
CEREMONY NOTES:
Ethan will walk from the tent
Bride - golf cart to tent
RECEPTION VENUE
Glen Ellen Farm (Tent)
Venue Location
Glen Ellen
What Time are Vendors Allowed In
11:00 am
RECEPTION NOTES:
COCKTAIL HOUR
Time of Cocktail Hour
4:30-5:30 pm
Location
Wall ruins
Are There Separate Musicians
DJ
What Is The Decor of The Cocktail Hour
Bud Vase
Is There Signage For The Cocktail Hour
Seating Chart Move to tent
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
5:30-9:00 pm (8 hour rental) / guests can come 2 hours before the event
What Signage Do You Have For The Reception
Welcome Table at lower entrance with banner
Will You Provide a Guest Book
Yes
What Type
Book
Will You Have Place Cards Or a Seating Chart
Seating Chart
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Yes
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N/A
Will There Be Yard Games
Giant Jenga / Connect Four / Corn Hole (move from cocktail space to reception - will assign someone
If So, What Yard Games Need to Be Set Up
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Both sets of parents
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
???
CATERER
Rouge Catering
410-527-0007
Anne Green
Arrival Time
2:00 *need to confirm
Booked Time
4:00-9:00 pm
What Is Your Guest Count
100-120 -contract is for 100 ppl / Pre-set Salad Course / Plated
How Many Are Kid's Meals
No
Vendor Count
(2) Coordinators (2) Photographers (1) DJ
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
N/a
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/a
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
N/A
If Yes, What Are The Names of The Drinks
N/A
Will You Have Signs Showing Names and Ingredients
N/A
CATERER NOTES:
Pre-Ceremony Beverage near the welcome table
BAKER
Rouge Catering
Arrival Time
Is It a Tiered Cake or a Small Cake
Yes
If It Is a Tiered Cake, How Many Tiers Is It
No
Do You Want to Save The Top
If It's a Small Cake, Do You Want to Save The Rest of It
If Not, Do You Want It Served To The Parent Tables
Set the rest of the cake out with desserts
Are You Having Desserts
Yes
If Yes, Are They Coming From The Baker
Rouge Catering
What Kind
Cookies
Do You Have Any Rentals Such as Stands, Trays, Etc.
Caterer
Are You Providing Your Own Knife & Cake Server
????
Are You Providing a Cake Topper
FLORIST
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
DJ/BAND
Dapper DJ
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
Information Here
ENTERAINMENT NOTES:
BRIDAL PREP
Where Will You Be Getting Ready
Hair and Makeup at Air BnB / getting dressed at Glen Ellen Farm
Where is The Groom Getting Ready
He will come dressed to Glen Ellen Farm
240-675-0615
HAIRSTYLIST INFORMATION
Hairstylist Name
Lauren Abagale- Hairstylist Kristen
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
5- but no bridesmaids just parents/grandparents
How Many Stylists
1
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Lauren Abagale- MUA Jenn
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
5- no bridesmaid only parents/grandparents
How Many Makeup Artists
1
BRIDAL PREP NOTES:
DRESS SHOP
Needs alteration
TUX SHOP
INVITATIONS
Minted
7/1/26-working on STDs / sent 2 weeks ago
Send Mid-April / RSVP 5/31
Out of Towners beginningo of April
FAVORS
??
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
No
PHOTO BOOTH
No
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
No
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
No
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
WEDDING PARTY
WEDDING PARTY NOTES:
5 on each side
(2) FGs
Paired
Officiant
Grandparents
Parents of the Groom
Mother of the Bride & Escort
Groom - Ethan
Best Man
GM 2
GM 3
GM 4
GM 5
Bridesmais
BM 1
BM 2
BM 3
BM 4
MOH
Flower girls (2)
Bride & Her Father
Are Grandparents Walking or Will They Be Pre-Seated
Are Parents Walking or Will They Be Pre-Seated
PROCESSIONAL ORDER
Groom's Grandparents
Bride's Grandparents
Groom's Parents
Bride's Mother Escorted By
Groom
Best Man
Groomsmen
Bridesmaids
Maid of Honor
Ring Bearer
Flower Girl
Bride and Her Dad or Escort