EVENT DETAILS
Hyman
October 18, 2026
NOTES
Coordinator: Cassidy Coates
Assistant: Meara
Timeline Genius Started
Draft Timeline
?? Hair & Makeup at Gramercy Mansion (Bride & 4 BM \)
12:30 - Hair & Makep need to be finshed
12:45 - Bride & Bridesmaids arrive at The Cloisters
1:00 - Set up /Drop off items (3 hours)
1:00 - Photographer arrives (8 hours)
1:00 - Bridal Suite & Groom's Room
1:15 - Groom and Groomsmen arrive to get dressed
1:45 - First look with Dad
2:00 - First Look
2:15 - B&G Bridal Party
2:30- B&G with family
3:30 - Guests will start arriving
4:00 - Ceremony
4:30-4:45 - B&G photos with extended family at ceremony site
4:30-5:30 - Cocktail Hour - Library Inside / Live Illustrator opens
4:45 - Bride's gown gets bustled; joins cocktail hour
5:30-9:00 - Reception (might add another hour)
5:40 - Introduction of Bridal Party - introduce in pairs (maybe dance room)
5:50 - First Dance
5:55 - Welcome Speech
6:00 - Toast by MOH & BM
6:10 - B&G go for Sunset photos
6:10-7:10 - Dinner (Start without bride & groom in the room)
6:10 -6:25- Sunset Photos
6:25-7:00 - B&G Easts
7:00- Cake Cutting
7:05 - Parent Dances
7:10-7:30 - Hora Dance
7:30- Dancing
8:45 - Invite guests out front / bubbles
8:55 - B&G Private Dance
9:00 - B&G go through the grand exit
We talked about gathering the guests to the dance room for 1st dance, welcome speech & toasts
INTERNAL NOTES
WEDDING DETAILS
First Name:
Jacqueline
Last Name:
Hyman
Cell Phone:
301-801-3846
Email:
Partner's First Name:
Joey
Partner's Last Name:
Ellinghaus
Partner's Cell Phone:
301-312-2211
Partner's Email:
Address:
18208 Windsor Hill Dr, Olney, MD 20832, USA
Getting Ready Location:
TBD
Ceremony Location:
10440 Falls Rd, Timonium, MD 21093, USA (Cloisters Castle Gardens)
Partner Getting Ready Location:
TBD
Reception Location:
10440 Falls Rd, Timonium, MD 21093, USA (Cloisters Castle - Inside)
VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way LLC
410-925-1086
PHOTOGRAPHER
Farfalla Photography
Melissa Gaglio
Arrival Time
Where:
Booked Time:
8 hours
Is There a First Look
Yes
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
6:10 pm
Dietary Restrictions
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
OFFICIANT
Friend (Bridesmaid)
Sami Wright O'Connell
Arrival Time
OFFICIANT NOTES:
CEREMONY VENUE
The Cloisters Castle Gardens
Time of Ceremony
4:00 TBD
Venue
Cloisters Castle Patio Gardens
Rehearsal Date & Time
Rehearsal Location
Wedding County
Baltimore
Will You Have Programs
If Yes, Will They Be Placed on Seats or in a Basket
Do You Have Readers
If Yes, How Many
Will You Have Aisle Markers
Information Here
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Will There Be An Aisle Runner or Petals
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
Yes
If Yes, Who Will Set It Up
DMV Wedding Arch rental - arrives @ 1 pm / picks up at 6:30 (entered into TG)
Who Will Decorate It
Do You Have Separate Ceremony Musicians
What Is The Rain Plan
CEREMONY NOTES:
- Stomping the glass
- Phillipino tradition
RECEPTION VENUE
The Cloisters Castle Inside
Venue Location
Inside
What Time are Vendors Allowed In
1:00 (3 hours to set up)
RECEPTION NOTES:
- Candles & votives in fireplace
- Lanterns with candles & greenery for tables (Long & Round)
- Lanterns with candles for window sills
- Greenery on top of mantles
- She's looking to may rent table toppers or fancy napkins to offset the plain dishes that Rouge offers (square white)
- Envelope/Stationery & Pen at each seat with basket for them to dropo
Could have some guests on the patio
COCKTAIL HOUR
Time of Cocktail Hour
4:30-5:30 pm
Location
Patio
Are There Separate Musicians
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
5:30-9:00 pm (might extend it by an hour)
What Signage Do You Have For The Reception
Will You Provide a Guest Book
What Type
Will You Have Place Cards Or a Seating Chart
Will You Provide the Table Numbers
Will You Provide a Gift Box For The Gift Table
Will You Provide Bathroom Baskets
Will You Have a Memorial Table
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
If So, What Yard Games Need to Be Set Up
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes - on stage with bridal party tables ( tables of 10 & 1 table of 6)
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
CATERER
Rouge Catering
410-527-0007
Anne Greene
Arrival Time
Booked Time
4:00-9:00 pm
What Is Your Guest Count
143 (contract starts with 100 guests)
How Many Are Kid's Meals
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
If Yes, Where Are You Purchasing It From
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
If No, Who Is Taking The Liquor at The End of The Night
Are You Having Signature Drinks
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
Tables on stage
DJ in the dance room
BAKER
N/A
Arrival Time
Is It a Tiered Cake or a Small Cake
Small (Whole Foods)
If It Is a Tiered Cake, How Many Tiers Is It
N.A
Do You Want to Save The Top
N/A
If It's a Small Cake, Do You Want to Save The Rest of It
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
Ice Cream Bar by Rouge
If Yes, Are They Coming From The Baker
From Rouge
What Kind
Ice cream
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Are You Providing a Cake Topper
FLORIST
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Lanterns with candles & greenery for tables, window sills & mantles (just greenery)
Reception Flower Details
Woodsy vibe/lanterns/small flowers & greenery
FLORIST MISC. NOTES
DJ/BAND
DJ Jason Walsh - Baydeejays
Jason L Walsh
Arrival Time
Booked Time
4:00-10:00 pm
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
N/A
DJ/BAND NOTES:
Hora Dance
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
Live Illustrator
Information Here
ENTERAINMENT NOTES:
Place in the round chapel area - open at Cocktail HOur
BRIDAL PREP
Where Will You Be Getting Ready
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
Down the Aisle in Style - Candace Parrish
Hairstylist's Cell Phone Number
(410) 522-2838 / cparrish25@yahoo.com
Arrival Time and End Time
Number of Girls Getting Their Hair Done
1 Bride, 4 BMs, 1 FG,
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Down the Aisle in Style
Makeup Artist Cell Phone Number
Same
Number of Girls Getting Their Makeup Done
1 Bride, 4 BMs
How Many Makeup Artists
BRIDAL PREP NOTES:
- Hair and Makeup done offsite
- She will get dressed at The Cloisters
DRESS SHOP
TUX SHOP
INVITATIONS
FAVORS
Cake Pops & Mini Bundt cakes
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
Yes at each seat
FAVOR NOTES:
RENTALS
DMV Wedding Arch
Delivery and assembly at 1:00 pm / Pick up and disassemble at 6:30 pm
PHOTO BOOTH
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
No
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
WEDDING PARTY
WEDDING PARTY NOTES:
GM or the Bride:
- Iris Hyman (pre-seat)
4 groomsmens
- Sam Stickels
- Alex Iglesias
- Yann Ellinghaus (Best Man)
- Peter Gatesman
5 bridesmaids (1 is the Officiant)
- Sami OÇonnell (Officiant)
- Katherine Sudbrook (MOH)
- Jody Mozersky (MOH
- Nicole Calaro
- Ellis Hyman
FG
- Corra Ellinghaus (7 y/o)
RB
- Teague Ellinghaus (5 or 6 y/0)
Officiant
Groom
Groomsmen
Parents of the Groom
- Mary Ellinghaus esc with Groom
Parents of the Bride
- Marc Hyman *they can sit together)
- Belinda Nockelby esc by ??
Bride & Marc Hyman
Are Grandparents Walking or Will They Be Pre-Seated
Are Parents Walking or Will They Be Pre-Seated
PROCESSIONAL ORDER
Groom's Grandparents
Bride's Grandparents
Groom's Parents
Bride's Mother Escorted By
Groom
Best Man
Groomsmen
Bridesmaids
Maid of Honor
Ring Bearer
Flower Girl
Bride and Her Dad or Escort