EVENT DETAILS
DeFreitas
September 10, 2027
NOTES
Lead Coordinator - Tia Sturgis 443-366-3774
Asssitant - TBD in 2027
Draft Timeline
9/9/26
?? - Rehearsal / Rehearsal Dinner
9/10/26
1:00 - Hair and Makeup must be finished
1:00 - 1:30 - Bride & bridesmaids have refreshments, gather their items to take to Swan Harbor Farm
1:30 - Bride & Bridesmaids travel to Swan Harbor Farm
?? - Photographer arrives
2:00 - Bride & Bridesmaids arrive at Swan Harbor / get dressed
2:30 - Groom and Groomsmen arrive at Swan Harbor already dressed
2:30-3:15 - Photos with Bride & Bridesmaids
3:15 - Bride goes back inside to hide from guests and groom
3:20-3:45 - Photos with Groom and Groomsmen
3:30 - Guests begin to arrive / bus drops off guests
4:00-4:30 - Ceremony (Pathway to the water)
4:30-5:30 - Cocktail Hour on lawn / patio area
4:30-5;15 - Formal Photos
5:30-10:00 - Reception
5:30-5:40 - Guests gets seated in the tent
5:45 - Introductions of Bridal Party
5:55 - Welcome Speech
6:00-7:00 - Dinner
6:45 - Toast by MOH & BM toward the end of dinner]
7:00-7:20 - Golden Hour/Sunset Photos
7:25 - Cake Cutting
7:35- Parent Dances
7:40-9:45 - Dancing
9:45 - Guests are invited outside for the Grand Exit
9:50 - Last Dance with Bride & Groom
9:55 - Bride & Groom join the grand exit
10:00 - Bus arrives
INTERNAL NOTES
Source: Swan Harbor Farm
WEDDING DETAILS
First Name:
Victoria
Last Name:
DeFreitas
Cell Phone:
410-459-6478
Email:
Partner's First Name:
Jeremy
Partner's Last Name:
Jestel
Partner's Cell Phone:
631-487-6882
Partner's Email:
Address:
712 Athlone Dr, Bel Air, MD 21014, USA
Getting Ready Location:
712 Athlone Dr, Bel Air, MD 21014, USA (house)
Ceremony Location:
401 Oakington Rd, Havre De Grace, MD 21078, USA (Swan Harbor)
Partner Getting Ready Location:
712 Athlone Dr, Bel Air, MD 21014, USA (house)
Reception Location:
401 Oakington Rd, Havre De Grace, MD 21078, USA (Swan Harbor)
VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way LLC
410-925-1086
PHOTOGRAPHER
Pam Harvey
Arrival Time
Where:
Swan Harbor Farm
Booked Time:
Is There a First Look
No
Where Will It Be
N/A
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
N/A
Sunset Time
7:00-7:20 pm
Dietary Restrictions
Is There a Second Shooter
PHOTOGRAPHER NOTES:
OFFICIANT
Arrival Time
OFFICIANT NOTES:
CEREMONY VENUE
Swan Harbor Farm (pathway to water)
(410) 939-6767
Time of Ceremony
4:00-4:30 pm
Venue
Swan Harbor Farm (pathway to water)
Rehearsal Date & Time
Rehearsal Location
Wedding County
Harford
Will You Have Programs
If Yes, Will They Be Placed on Seats or in a Basket
Do You Have Readers
If Yes, How Many
Will You Have Aisle Markers
Information Here
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Will There Be An Aisle Runner or Petals
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
If Yes, Who Will Set It Up
Who Will Decorate It
Do You Have Separate Ceremony Musicians
What Is The Rain Plan
CEREMONY NOTES:
401 Oakington Rd, Havre De Grace, MD 21078
RECEPTION VENUE
Swan Harbor Farm (tent)
(410) 939-6767
Venue Location
401 Oakington Rd, Havre De Grace, MD 21078
What Time are Vendors Allowed In
RECEPTION NOTES:
COCKTAIL HOUR
Time of Cocktail Hour
4:30-5:30 pm
Location
Lawn and patio
Are There Separate Musicians
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
5:30-10:00 pm
What Signage Do You Have For The Reception
Will You Provide a Guest Book
What Type
Will You Have Place Cards Or a Seating Chart
Will You Provide the Table Numbers
Will You Provide a Gift Box For The Gift Table
Will You Provide Bathroom Baskets
Will You Have a Memorial Table
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
If So, What Yard Games Need to Be Set Up
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
CATERER
Arrival Time
Booked Time
What Is Your Guest Count
160
How Many Are Kid's Meals
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
If Yes, Where Are You Purchasing It From
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
If No, Who Is Taking The Liquor at The End of The Night
Are You Having Signature Drinks
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
BAKER
Arrival Time
Is It a Tiered Cake or a Small Cake
If It Is a Tiered Cake, How Many Tiers Is It
Do You Want to Save The Top
If It's a Small Cake, Do You Want to Save The Rest of It
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
If Yes, Are They Coming From The Baker
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Are You Providing a Cake Topper
FLORIST
faux flowers
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
DJ/BAND
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
Information Here
ENTERAINMENT NOTES:
BRIDAL PREP
Where Will You Be Getting Ready
Hair & Makeup at house or Air Bnb / Getting dressed at Swan Harbor
Where is The Groom Getting Ready
House
NVS
HAIRSTYLIST INFORMATION
Hairstylist Name
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
DRESS SHOP
TUX SHOP
INVITATIONS
FAVORS
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
PHOTO BOOTH
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
There will be guest transportation
TRANSPORTATION NOTES:
WEDDING PARTY
WEDDING PARTY NOTES:
5 on each side but groom may have 4
no FGs
no RBs
Officiant
Groom
BM
GM
GM
GM
GM
Grandparents of the Bride
Grandparents of the Groom
Parents of the Groom
Mother of the Bride esc. by
BM
BM
BM
BM
MOH
Bride & Father
Are Grandparents Walking or Will They Be Pre-Seated
Are Parents Walking or Will They Be Pre-Seated
PROCESSIONAL ORDER
Groom's Grandparents
Bride's Grandparents
Groom's Parents
Bride's Mother Escorted By
Groom
Best Man
Groomsmen
Bridesmaids
Maid of Honor
Ring Bearer
Flower Girl
Bride and Her Dad or Escort