EVENT DETAILS
Ahern
November 7, 2026
NOTES
Coordinator: Cassidy Coates
Assistant: Maddy Cook
Draft Timeline:
Photography & Video - 8 hrs
Rehearsal 11/6
They will bring cookies and either leave them there or give to Cassidy
11:00 am -11:45- Rehearsal - confirming time
12:00 pm - Rehearsal lunch
12:00 - Bridal Party arrive - 1/2 hour drinks
12:30 - Lunch will be served (plated)
12:45 - Desserts^& Coffee
12:45 - Toasts & Gift giving to the bridal party & parents
1:30 pm -End
11/7/26 - Wedding Day
9:00 - Maggie and Bridesmaids arrive
9:00 - Hair and Makeup arrive
11:00 - Tom and groomsmen arrive and go to Groom's room
11:00 - Florist arrives - confirmed
12:30 - Tom and Groomsmen get dressed
12:30 - Photographer & Videographer arrive - confirmed
1:00 - Hair and Makeup must be finished
1:00 - Girls get dressed
1:15 - Bride gets into her gown
1:30 - Coordinators arrive
2:00-3:00 - First Look
Bride & Groom
Bride, Groom, and Wedding Party
Bride, Groom, with both sets of Parents
2:30 - Photo Booth arrives / sets up - confirmed
3:00 - Bride & Groom upstairs to Bridal Suite
*Add transportation schedule
3:30 - Guests arrive / Prelude
4:00 - Minato arrives to set up Sushi Bar
4:00-4:30 - Ceremony
4:30 - Photo Booth service starts
4:30-5:30 - Cocktail Hour - serve champagne / sushi bar
4:30-4:40 - Couples Photos (this is done right after the Ceremony)
4:30 - Espresso Bar opens
4:40-4:50 - Quiet Time for Bride & Groom Only in Bridal suite with appetizers
4:50-5:00 - Pop in for the cocktail hour
5:00-5:20 - Golden Hour / Sunset photos
5:20-Hold Bride,Groom and Bridal Party for Introductions / Invite guests inside to be seated
5:30 - Sushi Bar ends
5:30 -Introductions of Bridal Party from the stairway (Casual by 1st name)
5:35 - 1st Dance
5:40 - Welcome Speech- MOB & FOB
5:50 - Toasts by Maid of Honor & Best Man
6:00-7:00 - Dinner
7:00 - Cake Cutting & Espresso Coffee Bar (set up in the room with regular coffee & desserts)
7:05 - Parent Dances
7:10-9:55 - Dancing
8:30 - Photographer & Videographer depart (confirmed)
8:30 - Late Night Snack - Pizza (set up on the porch) Let over pizza will go to after party and to guests
9:55 - Private Last Dance (guests go outside to prepare for exit)
10:00 - Espresso Bar departs
10:00 - Bride & Groom go through the special exit on the porch and down the stairs
10:30 - After Party at the Sheraton
RAIN PLAN FOR CEREMONY
Inside Ballroom - bridal party will walk down the stairs and into the ballroom
INTERNAL NOTES
10/30/25 - Sent copy of Draft Timeline scenarios
They're moving to Timonium, Mays Chapel
WEDDING DETAILS
First Name:
Maggie
Last Name:
Ahern
Cell Phone:
914-646-5325
Email:
Partner's First Name:
Tom
Partner's Last Name:
Miller
Partner's Cell Phone:
914-646-5325
Partner's Email:
Address:
41 Merrion Ct, Timonium, MD 21093, USA (new address)
Getting Ready Location:
1512 Jeffers Rd, Towson, MD 21204, USA (Valley Country Club)
Ceremony Location:
1512 Jeffers Rd, Towson, MD 21204, USA (Valley Country Club)
Partner Getting Ready Location:
1512 Jeffers Rd., Towson, MD 21204 (Valley Country Club)
Reception Location:
1512 Jeffers Rd, Towson, MD 21204, USA (Valley Country Club)
VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way LLC
410-925-1086
PHOTOGRAPHER
Timeless Photo + Video
216-905-2771 / 443-596-4372
Mercedes 1st / John 2nd
Arrival Time
12:30 pm
Where:
vcc
Booked Time:
8 hours
Is There a First Look
Yes
Where Will It Be
VCC
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Bride & Groom, B&G with Bridal Party, B&G with Parents
Sunset Time
5:00-5:20 pm
Dietary Restrictions
Is There a Second Shooter
Yes, John 443-569-4372 confirmed
PHOTOGRAPHER NOTES:
10/6/26-EM'd photographer w/questions. Heard back from 2nd shooter but not lead shooter yet.
10/30/25-Appt - she signed contract w/Timeless
10/28/25-As for the photographers, we have gotten a contract from Timeless Photo + Video, as it is one that we liked while researching some possibilities. We need to let them know in the next couple of days if we plan on going with them. Not sure if you have any thoughts about them, but is it possible for you to review the contract just to make sure that we are getting what we need in a photographer? https://link.marketsurge.io/invoice/6900cf501a8d6b6af7517923
10-22-25 Sent list of photographers
Hi Maggie and Tom:
I'm starting a new thread of photographers. Review the websites below and let me know if you want to speak with any of these photographers and I'll set up the virtual meetings. If you don't like any of these, I'll send you another five.
OFFICIANT
Married With Love by Lauren
Lauren Millerr
443-324-1817
Arrival Time
1 hour 15 min prior
OFFICIANT NOTES:
11/18-Asked for a signed copy of the contract
SHE HAS 2 BACK UPS
10/29/25-set appt. with Lauren for Mon. 11/3 @ 5:30 pm. $500 /deposit $250 (She's flexible with wording.) Nothing in her contract about overtime.
10/28/25-We liked Married with love by Lauren
10/25/25 - Sent her EM with 5 Officiants:
#1. Below are some Officiant sites. Check them out and let me know who you want to talk to. I have more if you don't like any of these!
CEREMONY VENUE
Valley Country Club
410-825-7110
Time of Ceremony
4:30-5:00 pm
Venue
VCC
Rehearsal Date & Time
11/6/25 in the AM - Officiant will not be at the rehearsal / 10 am - confirming time
Rehearsal Location
VCC
Wedding County
Baltimore (Done)
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
MOB - Linda will read a poem (Officiant will have a clear packet with black backing to put the poem in)
If Yes, How Many
Will You Have Aisle Markers
Information Here
If Yes, Are You Providing or is The Florist
Not the florist
How Many Rows Are Being Reserved
2
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Hand Fasting
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
None
What Flowers Do You Have For The Ceremony
See florist's worksheet
Are You Providing an Arch
Yes, half broken
If Yes, Who Will Set It Up
Thistle & Twig - move behind Sweetheart Table
Who Will Decorate It
Thistle & Twig
Do You Have Separate Ceremony Musicians
Band - String Trio
What Is The Rain Plan
Inside
CEREMONY NOTES:
TOGETHER SINCE 2021; ENGAGED IN AUG. 2025. MET ON BUMBLE.
11/3/25 - S/W Lauren & Tom via GMeet - she's flexible with wording
CEREMONY SET BY 3 MONTHS PRIOR
RECEPTION VENUE
Valley Country Club
410-218-718
Venue Location
1512 Jeffers Rd, Towson, MD 21204
What Time are Vendors Allowed In
RECEPTION NOTES:
BALTIMORE COAT CHECK CO
- 10/6/26 - Sent EM - invoice will be sent after the event. confirmed there will be 3 coat checkers and Tammie's cell is 410-472-2526. Tammie Monaco
- 4/13 - Sent signed contract
- They think they added an extra hour - confirm hours with Susan @ VCC
- 10/30/25-Sent EM to Susan
Hi Susan:
I'm the Wedding Planner for Maggie and Tom's wedding on 11/7/26. We have some questions:
1. Do you allow outside food caterers to supplement your menu or for the Cocktail Hour? Sushi, Mozzarella Bar, & Coffee Bar.
2. Will a 5-6 pc. band fit in the room with 150 guests and a nice size dance floor?
3. Would an 18x18 or 20x20 rented dance floor fit nicely?
4. When do you set up the tasting? Maggie mentioned that she thought you do group tastings in February.
5. If they have a Photo Booth, would it be placed in the 2nd room to the right when you walk in the front door?
5. If they decide to have cocktails first for 20 min. before the ceremony, are you able to accommodate this with an actual 45 min. cocktail hour after the ceremony? Draft Timeline below
COCKTAIL HOUR
Time of Cocktail Hour
4:30-5;30 pm
Location
VCC - Porch and inside
Are There Separate Musicians
Part of Band
What Is The Decor of The Cocktail Hour
Florist
Is There Signage For The Cocktail Hour
No
COCKTAIL HOUR NOTES:
- Sushi Bar
RECEPTION
What Is The Time of The Reception
5:00-9:30 pm
What Signage Do You Have For The Reception
Welcome Sign
Will You Provide a Guest Book
Yes
What Type
Audio Guest Book Phone - Mine
Will You Have Place Cards Or a Seating Chart
Place cards & table cards
Will You Provide the Table Numbers
Yes - Order thru printer
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Yes
Will You Have a Memorial Table
Yes
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
None
Who Will Be the Person(s) To Take Everything At The End of The Night
Parents of the Bride will take gifts & gift box; Groomsmen will help load / one of Groomsmen cookies
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
Florist
Will You Provide Your Toasting Glasses
using venues
CATERER
Valley Country Club (in house)
410-218-718
Susan
Arrival Time
N.A
Booked Time
N/A
What Is Your Guest Count
149 / 16 tables in the ballroom
How Many Are Kid's Meals
N/A
Vendor Count
3 Coat Check Attendants / 2 Coordinators / 2 Photographers / 1 Videographer / 4 band members = 12
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N.A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
Yes
If Yes, What Are The Names of The Drinks
?? - talked about (2) 5x7 or 8x10 signs
Will You Have Signs Showing Names and Ingredients
Yes
CATERER NOTES:
- (17) tables of 10 guests each per Susan with 18x18 dance floor
- BricknFire Pizza - late night snack (set up on the porch) - BOOKED
- 10/5/26 - Sent EM - cut off date / attendant's name & cell / do we need a mtg?
- Espresso Bar (7-9:30) in the coffee/dessert room - BOOKED
Hi Tony,
Here is the signed contract.
As for the deposit, does Venmo or Zelle work for you? Or do you have another preferred method of payment?
- Sushi Bar - on the porch for Cocktail Hour - BOOKED / DEPOSIT PAID Arrival @ 4 pm
ayment has been processed and receipt has been emailed over.
Thank you again for choosing us to cater your cocktail hour! We will be sure to make sure all the wedding guests are happy and fed with great sushi!
BAKER
Cakes by Jason
Jason Hisley
Arrival Time
Is It a Tiered Cake or a Small Cake
Tiered
If It Is a Tiered Cake, How Many Tiers Is It
3-tier with sheet cake
Do You Want to Save The Top
Yes
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
Yes - cookies
If Yes, Are They Coming From The Baker
Vaccaro's
What Kind
Cookies from Vaccaro's coming with family - Susan okayed family can bring
Do You Have Any Rentals Such as Stands, Trays, Etc.
No
Are You Providing Your Own Knife & Cake Server
Yes
Are You Providing a Cake Topper
FLORIST
Thistle & Twig Florals
443-686-2388
Dawn WisniewskI
Arrival Time at Ceremony Site
11:00 am
Arrival Time at Venue Site
11:00 am
Are They Coming Back at The End of The Wedding
Yes - she will also move the broken arch to behind the sweetheart table
Are There Rentals to Return to The Florist
Yes, she's coming back at the end of the night
Are You Giving Your Centerpieces Away to Guests
We can give away the low arrangements, and the tops of the tall arrangements
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes, (1) Bridal Bouquet (5) BMs bouquets (7)Bouts for Groom & GM (2) Wristlet corsages for moms (1) Bout for FOB
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
(4) Cocktail arrangements in glass cylinders
Reception Flower Details
(1) Welcome arrangement on round table at entrance foyer
(6) Elevated Centerpieces
(10) Low Centerpieces
Greenery for wall sconces
(1) Mantle - across from stairs - full mantle with dripping greenery
(2) Mantles - Greenery/Vases with LED votives
(2) Greenery wrap for columns in the ballroom
Greenery above the dance floor
Maggie is envisioning florals
Wisteria, Purple & Emerald Green
- Greenery hung over dance floor
- 1/2 broken arch - ceremony & sweetheart table
FLORIST MISC. NOTES
10/5/26 - Conference calls with changes and revised invoice sent along with vision board
4/30/26-EM to Dawn to see if she prefers hanging from ceiling or would lighting help.
1/17-Maggie chose Dawn @ Thistle & Twig
1/19/26-EM to Dawn for avail (Thistle & Twig)
1/19/26 - EM to Lisa for avail (Radebaugh)
10/30/25-told her to save photos for florist - we will meet with a florist in Jan
DJ/BAND
District Event Co., District DJ - Dj JAY & musicians
240-292-9482
Jon Smithfield / Jay is DJ
Arrival Time
Booked Time
4 hours
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
10/5/26 - Sent EM for balance, cell # confirmation, arrival time
SUSHI BAR
Minato Japanese Restaurant
1013 N. Charls St., Baltimore, MD 1201
410-332-=90332
Contract Signed
4:30-5:30 - Cocktail Hour
~~~~
THEY WILL SET UP IN THE BACK RIGHT CORNER AS YOU WALK IN
10/5/26 - EM cut off date, delivery person's name & celle has other options:
I wanted to copy Jake's (Washington Talent) email to me. Black Tie isn't available but he has other options:
Jake Sherman
9:56 AM (4 hours ago)
to me
2/11/26-Contract Signed c
2/5/26- REQUESTED CONTRACT
Maggie & Tom desire a 5-6 pc band
1/20/26 - Black Tie is N/A but Jak
📷
Hi Charlene,
Unfortunately, Black Tie is booked on the date. I have a few bands open that start in price around $6,500, and go over $13,500 in pricing. Did you have a budget you wanted to keep them in for this one? Also, we do live showcases every other month for the couple to come see the band as well. Looking forward to hearing from you!
10/30/25-Sent Susan @ VCC and EM to see ff there's room with 150 guests and an 18x18 or 20x20 dance floor - also asked if either of these size dance floors will fit.
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Yes, Standing
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
No
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Yes - from tables
How Do You Want to Be Announced
Are You Changing Clothes
Maggie might
Is There a Special Exit
Yes
Misc Flow/Introductions Notes
Casual Intro's by first name
ENTERTAINMENT
Information Here
ENTERAINMENT NOTES:
BRIDAL PREP
Where Will You Be Getting Ready
VCC - day starts @ 9:00
Where is The Groom Getting Ready
VCC
The I Do Glam Crew
(443) 840-7110
HAIRSTYLIST INFORMATION
Hairstylist Name
Lydia M
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
2 artists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
The I Do Glam Crew
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
- 9/16 -Barber - reached out to Jill Billings, No Filter Glam
- 9/`17 - Barber - sent Tom No Filter Glam info
- There will be 3 artists, one hairstylist, one makeup artist and one artist that does both hair and makeup
DRESS SHOP
TUX SHOP
Tuxedo House
INVITATIONS
Minted
RSVP date is 9/19
FAVORS
No favors
Are You Providing Favors
Yes
If Yes, Type of Favors
Parchment with butterfly (color indicates meal choice)
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
Yes
FAVOR NOTES:
Plastic flowers with lights for send-off - hold them up over them
RENTALS
Tres Belle, Nadine Ariji
443-538-4915
- 10/5/26-Sent EM to Nadine to confirm time of installation, installer's name & cell and the balance owed.
- FM Events no long has 3x3 panels to configure an 18x18 dance floor. Checked with Susan at VCC and she said the 20x20 will work with 17 tables of 10.
- 6/10/26 Sent Maggie new quote for oak dance floor with B&W checkered wrap.
- Dance Floor 18x18 or 20x20 - recd quote from F&M Events for 18x18 & 20x20 black & white checkered - 6/2/26 Sent Quote to Maggie & Tom
- Event Dynamics will install bistro lighting over the dance floor
- Lumen Projector - 2/25-asked Don is he can do
- Sushi vendor / Mozzarella vendor / Coffee Bar
COFFEE BAR
2/17/26-Filled out contact form for Milk & Honey Espresso Bar - submitted
- Ceiling Draping
- Audio Guest book - she'll use ours - send her photo
- Live Painter
- Platform to Ceremony-2/12/26-reached out to My Pretty Little Wedding for dimension & price of their circle platform for ceremony
PHOTO BOOTH
Baltimore Sound Entertainment-Magic Mirror
443-405-2378 c
Chelsea Wood / Eric Stevens
Arrival Time
2:30 (per contract) / set up in the back corner of the ballroom
Booked Time
4:30-10:30 PM
Are They Providing the Props
Yes
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
BSE
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
6-2-26 Jun 2, 2026 at 1:23 PM Maggie-Tom <maggietom9397@gmail.com> wrote:
Hello,I signed the contract and paid the deposit. Is it possible to get the signed copy of the contract?Thank you,Maggie Ahern
6/1/26-Recd email with online contract
5/8/26 - Reached out to these 2 PB companies thru their web contact forms
Do you know of any companies that do "mirror" photo booths (example shown below)? I think the aesthetic of them better matches my vision for the wedding.
I was looking into some local companies and I found some potential ones below:
VIDEOGRAPHER
Timeless Photo + Video
443-223-1431
Sam Brewer
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
meeting with Sam Brewer on 10/21
TRANSPORTATION
Zbest (DTS)
(301) 476-8490 ext 315
Bill Milleker
How Many Shuttles
(2) 56 passenger buses
Booked Time for Each
3:00-10:30 pm / a little beyond 10:30 is okay per Bill's email 10/5/26
How Many Locations for Pick Up
1 - Sheraton North
Names of the Hotels that They Are Staying At
The Sheraton North, 901 Dulaney Valley Rd., Towson MD, Jack
Reached out to American Limo, Thoroughbred Transporation, & Z-Best
Distance and Time Between Each Stop
30 min.
TRANSPORTATION NOTES:
10/5/26 - Bill changed end time to 10:30
ZBEST
6/10/26 Sent Maggie & Tom quote for (2) 56-passenger buses
PIZZA TRUCK & COFFEE BAR
BricknFire Pizza Co., Tony Levero (410) 913-1654 (cell)
(443) 764-7847
Guest count 1 week beforehand but he's sending 2 baristas regardless
ESPRESSO COFFEE
Sparkplug Coffee LLC
10007 Gunridge Circle, Kingsville, MD 21087
4:30-9:00 pm
4/21/26 - Recd. contract from Spark Plug Cofee
PIZZA TRUCK
BricknFire Pizza
*Truck can pull up beside the porch - set up will be to the right of porch around the corner (look at the porch)
1/18/26-Sent EM for appt. - Appt. set for 1/22
ESPRESSO BAR
Milk & Honey Espresso Bar
3/5/26-Requested contract from 7:00-9:30 pm
2/24-Appt & quote sent
1/19/26 - Sent EM w/5 different coffee bars. Which ones do they want me to pursue?
GUEST ROOM BLOCKS
Sheraton North, Joseph Baugh
443-921-230
Contract signed - all rooms with Sheraton - attrition applies
903 Dulaney Valley Rd., Towson, MD 21204
*After Party
*Brunch
Other hotels available but not blocked:
- Hampton Inn Towson Downtown, 21 W. Susquehanna Ave., Towson MD
1/19/26-Norma-Hampton Inn will send contract (5) King (5) Queen Dbl $169 each
1/19/26 - Joseph-Sheraton will send contract - getting pricing
WEDDING PARTY
WEDDING PARTY NOTES:
or 6 on each side
Grandparents will be pre-seated
Switch sides for parents & bridal party
Officiant upfront
Parents of the Groom: Melissa Miller - 360-609-8585 & Best Man - he'll take his seat
Mother of Bride is with Maggie
*Single File *Need Order *they will all walk together
Groom: Tom Miller
Best Man: Stephan Miller - 689-260-7136
Groomsmen: Order is good
Adam Miller
Will Wagner
Demetri Lambros
Reece Kemball-Cook
Travis Zavorotny
Bridesmaids: ORDER IS GOOD
Leah Del Rosario
Maria Presta
Lois Kim
Katie Conway
Maid of Honor: Lauren Ahern - 914-646-5324
No FG or RB
Bride, Mother & Father: Jim Ahern - 914-646-5008 & Mother, Linda
Bridal Party will sit
MOH & BM they will be seated
Recessional
Best Man is walking out with his mom
walk out from their chairs
Maggie will pass bouquet right after they say "we do"
Best Man will have rings ??
Tom's mom will have the cord for the hand fasting
Are Grandparents Walking or Will They Be Pre-Seated
Are Parents Walking or Will They Be Pre-Seated
PROCESSIONAL ORDER
Groom's Grandparents
Bride's Grandparents
Groom's Parents
Bride's Mother Escorted By
Groom
Best Man
Groomsmen
Bridesmaids
Maid of Honor
Ring Bearer
Flower Girl
Bride and Her Dad or Escort