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TO-DO LIST

English

June 22, 2024

Send Ed this list closer to the wedding

Ed harwood

Ed@bowleysmarina.com

410-207-9951

 

CEREMONY

  • Ask Ed if we could hang the ceiling pom poms the night before
  • Ask Ed when we can have the rehearsal
  • The Marina only has 100 padded chairs total. We need 60 for inside which leaves 40 for outside. That would be 5 rows of 8 each side. There are 26 Adirondack chairs that will be at the tables that guests coan sit at. That gives a total of 66 chairs.
  • Move tables & chairs under the tent to the sides but leave space for guest to sit in the chairs
  • Move 1 round table and 2 Adirondack chairs to the Marina to use at the Sweetheart Table and chairs.
  • Take flag down inside the Marina.
  • Move all but one hi-top tables and chairs outside on patio if weather permits
  • Gazebo is reserved for photos

RECEPTION

  • Use my white draping on frame behind the sweetheart table and use the sheet lighted draping in front of the white draping and tie it back. Get rope tpe tie backs.
  • Use 8 tables - 4 on each side; 8 guest per table
  • Cake Table
  • Gift/Guest Book Table
  • Caterer will need tables
  • DJ will need table
  • It's okay to have the pool table open
  • We need a sign that says "no liquor beyond the patio area"
  • We need directional signs into the parking lot, and pointing to the ceremony and reception

 

Tipping the Vendors

Tipping the Vendors

You just thought "I have to tip the vendors, aren't I paying enough!" Below are proper guidelines regarding tipping, so here goes!

  • All tips should be given in cash in envelopes clearly marked for each vendor.
  • No one/single person should get more the $150 (example: shuttle bus costs $2,000 - tip would be $200-$300. $150 is all that is required.)
  • Tips should be given just before your vendor leaves so that you already know the job they did for you.
  • All vendors would love a thank you call or a review on the website of their choice - it helps them book uture clients!
  1. Altar boys/girls -- $10-$15 each.
  2. Limo drivers -- 10-15% of the limo bill (some limo companies include the gratuity on the contract, but it is still appropriate to give the individual driver $25-$50 for a job well done. The tip they receive from their employer gets taxed!)
  3. Valet parking / Restroom / Coat attendants -- 50-cents to $1.00 per attendant. Prearrange the amount based on your estimated guests. Post a sign for your guests that gratuity has been taken care of.
  4. Wait staff -- If tip is not included in the contract, 15% of the total catering bill, before taxes.
  5. Bartenders -- 10% of the total liquor bill, presented to the head bartender or divided equally among them (if this is not included in the contract.).
  6. Makeup Artist / Hair Stylist -- If they travel to you, no tip is necessary. If you go to a salon, tip them 15%.
  7. DJ - If your DJ owns the company, the tip is optional. If the DJ is an employee, tip them $50-$100. If you have two DJs, divide the tip between the two in separate envelopes.
  8. Business Owners - you don't need to tip them unless they've done an outstanding job for you.
  9. Ceremony / Reception Musicians -- $5-$10/hr. per person. One lump sum given to the person in charge.
  10. Banquet or Catering Manager -- don't need to be tipped unless they've thrown in extras or save you hundreds on your bill. The tip would be between $50-$100.
  11. Photographer / Videographer -- If they own the company, the tip is optional. If employees, $50 goes to the main photographer / videographer and he/she can split with the assistant.
  12. Photo Booth – If they own the company, the tip is optional. If employees, $50 goes to each attendant.
  13. Officiant -- To tip them is to demean their professional and extremely bad etiquette. You may make a contribution to the church.
  14. Florist -- $5 per delivery location or $10-$20 per staff member. One lump sum for set-up and delivery.
  15. Wedding Cake Baker -- $10 at time of delivery to the delivery person.
  16. Your Wedding Coordinator -- If the coordinator owns the company, no tip is necessary unless they have gone the extra mile to help you (10% of fee charged). A tip of $50 is appropriate for their assistant.
  17. Your Wedding Planner -- This person has planned your wedding from beginning to end - an appropriate tip would be 10% of the fee they charged you.

DRAFT TIMELINE

8:00 am - Marina is open to whoever needs to come in

8:30-9:30 - Sarah hair; Lisa Makeup at Guiseppi's Salon

9:30-10:30 - Sarah Makeup - Lisa waits (not having her hair done

10:00 - Tia, Coordinator and her assistant arrive - begin set up

10:30-11:00 - Travel to Marina

11:00 - Kenny gets dressed

11:00-11:30 - Sarah and Lisa go to bridal room and get into their dresses

12:00 - Kenny arrives at the Marina

Designated people set up the arch

11:30-11:45 - 45 min. - photos with Sarah, Lisa, Kevin, and flower girl - they go back inside

11:50-12:05 - 15 min. - photos of Kenny, Christopher, Matthewl and CJ - go back to their designated hiding area

*if you're doing a first look, it would be within this time frame

12:30 - Guests begin to arrive - get seated at the ceremony gazebo

1:00-1:30 - Ceremony

1:30-2:30 - Cocktail Hour

1:30-1:45 - Bridal photos at small gazebo with bridal party, family

1:45 - Bridal party and family go to the cocktail hour

1:45-2:10 - Couples photos

2:10-2:30 - Sarah & Kenny join the cocktail hour

2:30 - Sarah will bustle her gown and get ready to come up to the reception room

2:30 - Guests are invited inside

2:40 - Introductions

*Acknowlege from their table - Ken's mother

Matthew & Christopher Groncki (sons of the groom)

Lisa & Kevin - daughter & son of the bride

Laila & CJ - Flower Girl & Ring Bearer

Bride & Groom - Mr. & Mrs. Kenneth Groncki

2:45 - First Dance

2:50 - Welcome or Thank you for coming Speech (nor more than 5 min)

2:55 - Blessing over the food - Rev. Bob could stay and say the blessing

3:00 - Buffet opens

3:00-3:45 - Dinner *I believe the buffet stays open for second helpings

3:35 - Toasts toward the end of dinner - who is giving toasts?

3:45 - Cake Cutting

3:50-4:00 Special Dances

Bride with son

Since Kenny can't dance with his mom, a special song they share

could be played and he could sit or stand with her

4:00-5:25 - Dancing

4:30 - Photographer departs

5:30 - Last Dance - wedding officially over

5:30 - Tia and her assistant pack up all your personal items, left over food,

cake, etc. and get it to Kevin's car

 

 

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