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TO-DO LIST

Clark

May 9, 2025

Suggested Meetings for 2024

Anytime between 2-6:30 pm

1/17, 2/21, 3/13, 4/17, 5/15, 6/19, 7/17, 8/14, 9/18, 10/16, 11/13

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*We will take a break for the holidays

*I will get with you in Jan. 2025 for 2025 dates

Payment Plan

Tipping the Vendors

You just thought "I have to tip the vendors, aren't I paying enough!" Below are proper guidelines regarding tipping, so here goes!

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  • All tips should be given in cash in envelopes clearly marked for each vendor.
  • No one/single person should get more the $150 (example: shuttle bus costs $2,000 - tip would be $200-$300. $150 is all that is required.)
  • Tips should be given just before your vendor leaves so that you already know the job they did for you.
  • All vendors would love a thank you call or a review on the website of their choice - it helps them book future clients!
  1. Altar boys/girls -- $10-$15 each.
  2. Limo drivers -- 10-15% of the limo bill (some limo companies include the gratuity on the contract, but it is still appropriate to give the individual driver $25-$50 for a job well done. The tip they receive from their employer gets taxed!)
  3. Valet parking / Restroom / Coat attendants -- 50-cents to $1.00 per attendant. Prearrange the amount based on your estimated guests. Post a sign for your guests that gratuity has been taken care of.
  4. Wait staff -- If tip is not included in the contract, 15% of the total catering bill, before taxes.
  5. Bartenders -- 10% of the total liquor bill, presented to the head bartender or divided equally among them (if this is not included in the contract.).
  6. Makeup Artist / Hair Stylist -- If they travel to you, no tip is necessary. If you go to a salon, tip them 15%.
  7. DJ - If your DJ owns the company, the tip is optional. If the DJ is an employee, tip them $50-$100. If you have two DJs, divide the tip between the two in separate envelopes.
  8. Business Owners - you don't need to tip them unless they've done an outstanding job for you.
  9. Ceremony / Reception Musicians -- $5-$10/hr. per person. One lump sum given the person in charge.
  10. Banquet or Catering Manager -- don't need to be tipped unless they've thrown in extras or save you hundreds on your bill. The tip would be between $50-$100.
  11. Photographer / Videographer -- If they own the company, the tip is optional. If employees, $50 goes to the main photographer / videographer and he/she can split with the assistant.
  12. Photo Booth – If they own the company, the tip is optional. If employees, $50 goes to each attendant.
  13. Officiant -- To tip them is to demean their professional and extremely bad etiquette. You may make a contribution to the church.
  14. Florist -- $5 per delivery location or $10-$20 per staff member. One lump sum for set-up and delivery.
  15. Wedding Cake Baker -- $10 at time of delivery to the delivery person.
  16. Your Wedding Coordinator -- If the coordinator owns the company, no tip is necessary unless they have gone the extra mile to help you (10% of fee charged).. A tip of $50 is appropriate for their assistant.
  17. Your Wedding Planner -- This person has planned your wedding from beginning to end - an appropriate tip would be 10% of the fee they charged you.

Set up and Pack Up Instructions

*to be copied into Timeline

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SET UP NOTES

Entrance

· Welcome Sign

· Unplugged Sign

· Welcome Table Items

Ceremony

· Reserved Signs

· Programs – Basket or on chairs

· Unity Candle/Sand; Wine Box; Other

· Aisle Runner

· Repurpose Items

Cocktail Hour

· Décor

· Signature Drink Signs

· Place Cards/Seating Chart

· Other signage

Reception

· Guest Book

· Table Numbers

· Menu Cards

· Card Holder Box

· Memorial Table

· Cake Table

o Cake Knife/Server

o Cake Topper

· Sweetheart Table

o Vase for bouquet

o Toasting Glasses

o Signs

· PACK UP

 

Planner's To Do List (other than Checklist)

Bride's To Do List

Bride's To Do List

Bride's To Do List

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