top of page

TO-DO LIST

Capute

October 5, 2024

Upcoming Meetings with your Planner

All meetings set up for 6:00 pm

1/17, 2/16, 3/27, 4/24, 5/22, 6/18, 7/24

To Do

Block 15 rooms in 2 hotels near Swan Harbor

  • Arrange transportation
  1. Party bus for Saturday morning & Saturday night
  2. 55 passenger bus - 2 hotels for guests

 

Florists

7/26/23 - Sent EM to Mary Ann Workman at Scentsational Florals to revise her quote. Sent her inspirational photos from Peyton.

  • Remove hanging garland flowers from the tree
  • Reuse aisle flowers (6) to 6 tables under the tent
  • Peyton likes the bud vases for the cocktail hour but would like a white flower or baby's breath
  • Add a welcome table arrangement
  • Include an extra bud vase or 2 for the bar
  • The bud vases should be petite
  • Remove the boutonnieres
  • Add garland or loose greenery to the sweetheart table. We'll place her bouquet on the table with the vase Scentsational provides when they deliver the flowers.

~~

7/26/23 - Contacted Lisa Baker at Radebaugh to set up an appointment either 8/3 or 8/4 between 1-5.

7/26/23 - MaryAnn Workman

Wed, Jul 26, 1:42 PM (1 day ago)

to me

THanks for getting back to me! I'll have the new version ready later this week, probably around Fri or Sat

-MaryAnn

 

DJs

Mix Master Entertainment

7/26/23-Set up a Zoom appointment with DJ Chris at Mix Masters Entertainment for 7/31 @ 2;30 pm

Baltimore Event Solutions

  • Quote: Bronze (all equipment) $1800 (Silver package)
  • 10 lights - $300 (Bronze package)
  • 20 lights - $200 (Gold package)

7/26/23-Set up a Zoom appointment with DJ Korey of Baltimore Premier Events for 8/1 @ 3:00 pm

AJ Productions

7/26/23-Set an EM to AJ Smith, AJ Productions, to see if they're available.

7/27/23-Filled out his online form for a quote

 

 

 

 

Rentals

7/26/23-Reached out to Rustic Garden Rentals for yard games - 8-game package:

  • Connect 4
  • Giant Jenga
  • Cornhold
  • Vintage Wooden Badminton
  • Ladder Toss
  • Can Toss
  • Horseshoes
  • Croquet

6-8 weeks to go ...

You're getting close ... Mail out those invitations! Have a game plan for recording RSVPs and meal choices. We recommend an Excel spreadsheet and can provide a template if you need one.

 

· Touch base with vendors to confirm the date, deposits, details, and balances due.

· Finalize your florals with your Florist and/or decorations with your Decorator.

· Research marriage license requirements and name-change paperwork. Your marriage license must be in the county or city you're getting married in.

· Begin your dress fittings. Be sure to buy the appropriate undergarments beforehand.

· So you think you can't dance? Consider taking a dance lesson with your fiance' - a good way to break in your bridal shoes! I have an amazing choreographer!

· Give your wedding party a nudge - make sure they've ordered all necessary attire.

· Write thank you cards for shower gifts and any early wedding gifts received.

3-5 weeks to go ...

Send out rehearsal dinner invitations. If your get-together will be informal, feel free to send an Evite.

 

· Finalize and confirm:

1. Wedding vows and readings and ceremony format with your Officiant.

2. Set up a final appointment with your photographer//videographer to go over your photo list and timeline.

3. Discuss a rain plan with the photographer/videographer if your photos are outside.

4. Set up a final appointment with your DJ or Band Leader to go over your song lists for the ceremony, cocktail hour, and reception. Go over the timeline. Involve your Planner-Coordinator.

5. Confirm who is giving the welcome speech(es), toasts, and timing.

6. Confirm wedding night and honeymoon accommodations.

· Obtain marriage license and complete name-change documents, if applicable. Remember that your marriage license must be obtained in the county or city in which you're getting married.

· Pick up your wedding rings and proofread any engraving!

· If you're the traditional type, do you have something old, new, borrowed, or blue?

· Purchase your guest book, toasting flutes, cake servers, unity candle, gift card box, and all that good stuff.

· Buy gifts (optional) for the wedding party and parents of the wedding couple.

· Have your final dress fitting. Be sure to take your shoes and your accessories for the full impact.

· Call whoever hasn't RSVP'd yet.

 

1-2 weeks to go ...

· Give your caterer the final guest count.

· Number your tables on the floor plan and arrange seating.

· Send caterer and your coordinator your guest list with corresponding table numbers and meal choices. Indicate kids meal and any dietary restrictions.

· Print Place Cards or Seating Chart.

· Pick up your gown.

· Confirm with your coordinator and finalize the timeline. She will send it to your vendors.

· Your coordinator will have an emergency kit but will not always be with you. Put together your own kit.

1. Safety pins

2. Bobby pins

3. Band-aids

4. Floss

5. Hairspray

6. Deodorant

7. Tampons or pads

8. Pain reliever

9. Antacids

10. Baby powder

11. Hand lotion

12. Sunscreen

13. Bug spray

14. Tweezers

15. Static guard

16. Portable phone charger

17. Tissues

18. Small Mirror

19. Small snacks (like granola bars or crackers)

20. Blister balm - this works well on your feet for uncomfortable shoes!

21. Scissors (small)

22. Mints

23. Hair ties

24. Lip balm

25. Makeup for touchups

26. Small sewing kit.

27. Dress weights if getting married in a windy climate or if high winds are predicted for an oudoor ceremony.

· Make sure to have a rain plan in place if your ceremony and/or reception are outdoors.

· Start packing for your honeymoon.

· Now is the time for a facial or massage

· Pay any outstanding balances.

The week of your wedding ...

· Leave guest bags at the hotel

· Have your Mani/Pedi

· Pack up boxes or bins or your personal set up items for your coordinator. You should pack all items for the ceremony in a box labeled Ceremony, all items for the cocktail hour in box labeled Cocktail Hour, all items for the reception in a box labeled Reception. Misc. items such as welcome signs, or backdrops speak for themselves and placement will have been discussed ahead of time.

· Delegate and designate who will drop of the boxes at the venue.

· Figure out tips. Put cash in clearly marked envelopes and them to your coordinator to distribute. Ask me for our suggested Tip Sheet.

· Arrange for someone to return the tuxes and rental items, such as cake stands, etc.

The day before your wedding ...

· If your rehearsal dinner is scheduled the night before your wedding, keep your drinking to a minimal to avoid discomfort and drooping eyes the next day.

· Make sure all wedding-day items are packed and ready to go! Don't forget the rings and marriage license.

· Your rehearsal is here! Make sure you and your wedding party are on time.

· Go to bed early and get your beauty sleep!

· Be excited - you're about to marry the love of your life!!

 

Your wedding day!

· Allow plenty of time to get ready.

· Do the rounds at your wedding -- greet everyone and thank them for coming to celebrate with you and your spouse.

· Take a deep breath - stop to appreciate your new spouse and the day you spent so much time planning!

 

After the honeymoon - Back to reality ...

· Write and send thank you cards. (Don't procrastinate).

· Complete your registry and exchange any unwanted or duplicate gifts.

· Have your wedding dress cleaned and preserved by a reputable company.

· Keep in touch with your Photographer/Videographer to work on albums, DVDs, etc.

· Be sure to give your vendors a 5-star review if you believe they deserve it! They rely on their clients for referrals and reviews help future brides and grooms in their selection.

· Enjoy wedded bliss!

bottom of page