EVENT DETAILS
Kathleen
Jim
Saturday, August 10, 2024
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NOTES
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Address: 2112 Northland Rd., Gwynn Oak, MD 21207
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DRAFT TIMELINE
9:00 - Everyone meet up for Hair and Makeup
9:15-11;15 - Hair and Makeup for wedding party and mom
11:15-12:15 - Bride's Hair
12:15 - 1;15 - Bride's Makeup
1:30 - Everyone takes a break, gets some refreshments, bathroom breaks, etc.
2:00 - Photographers arrive, Heather & Rob
2:00 - Groom and his men get dressed
2:00 - Bride gets dressed
2:30 - Groom and Groomsmen go down to the space in front of Alexandras to meet photographer and get boutonnieres pinned on
2:35 - Photographer gets Groom to the 1st Look location (fountain) and in position
2:45 - Photographer gets Bride to the 1st Look location
3:00 - The rest of the bridal party go to the 1st Look location
3;15 - Parents go to the 1st Look location
3:00-4:00 - Photos
3:00-3:15 - 1st Look with Bride & Groom
3:15-3:30 - Bride & Groom with bridal party
3:30-4:00 - Bride & Groom with Parents
4:30 Guests begin to arrive
5:00-5:30 Ceremony
5:30-6:30 Cocktail Hour
5:30-5:45 - Couples photos - Bride & Groom only
5:45 - Bride & Groom head back to the bridal room - get gown bustled, freshen up
6:00 - Bride & Groom join the Cocktail Hour
6:30 - Guests are invited into the Ballroom
6:30 - Bride, Groom, Bridal Party, and Parents stay in holding room
6:45 - Introductions
6:55 - 1st Dance
7:00-8:00 - Plated Dinner (salad pre-set)
7:50 - Toast by Maid of Honor & Best Man
8:00 - Father/Daughter Dance followed by Mother/Son Dance
8:05 - Cake Cutting
8:15-10:30 - Dancing
10:00 - Photographers depart
10:30 - End of Wedding
10:30 - Coordinators get everything to Bride & Groom's room
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VENDOR LIST
WEDDING PLANNER
Charlene Gallagher
410-925-1086
9/24/23 - Kathleen hired me to help her with Partial Planning
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She needs Photographer, Videographer, Invitations (Save the Dates & Printing), Floris for personal flowers
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Colors are lavendar & Peach
PHOTOGRAPHER
Heather & Rob Wedding Photography
(410) 875-7772
Heather & Rob
Arrival Time
2:00 pm
Where:
TVR
Booked Time:
8 hours
Is There a First Look
Yes - all photos beforehand
Where Will It Be
TVR-Fountain
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
B&G, B&G w/bridal party , B&G w/family (1-1/2 hours)
Sunset Time
8:08 pm
Dietary Restrictions
Is There a Second Shooter
Yes - Erick Stock
PHOTOGRAPHER NOTES:
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OFFICIANT
Michael Hughes (Groom's step-father)
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
Kate will forward the timeline to him
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CEREMONY VENUE
Turf Valley (outside)
Jianna Shipler <jshipler@turfvalley.com>
(410) 465-1500
Time of Ceremony
5:00-5:30 pm
Venue
Turf Valley (outside)
Rehearsal Date & Time
8/9/24 5-6 pm
Rehearsal Location
Turf Valley
Wedding County
Howard
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
Reserved Signs
If Yes, Are You Providing or is The Florist
Bride
How Many Rows Are Being Reserved
3 rows (1 empty seat for Jim's brother - in between mother and father; there might be a rose or picture for the chair
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
Reserved Signs / Pick a Seat, Not a Side
What Flowers Do You Have For The Ceremony
Arch
Are You Providing an Arch
Venue has one
If Yes, Who Will Set It Up
N/A
Who Will Decorate It
Florist - flower swags / repurpose
Do You Have Separate Ceremony Musicians
No / DJ
What Is The Rain Plan
Ellicott Room
CEREMONY NOTES:
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RECEPTION VENUE
Turf Valley Resort (Garden on the Terrace)
Jianna Shipler <jshipler@turfvalley.com>
(410) 465-1500
Venue Location
Turf Valley - Garden on the Terrace Room
What Time are Vendors Allowed In
9:00 am
RECEPTION NOTES:
Cocktail Hour: 5:30-6:30 pm
Reception: 6:30-10:30 pm
Terrace on the Green
Plated Dinner; Salads are pre-set
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· WHAT TIME ARE VENDORS ALLOWED IN?
· VENDOR COUNT:
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Cocktail Hour:
· LOCATION:
- No Decor for the cocktail hour
- Welcome Sign
- Signature Drink Sign
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Reception
- Cards & Gifts Sign
- Is there a Guest Book?
- Git box for gift table
- No bathroom baskets
- No Memorial Table
- Centerpieces are the only Decor for the Reception
- Take everything to Bride & Groom's room at the end of the wedding
- Table Numbers - Rachel will do
- Using TVR's toasting glasses
Sweetheart Table
- Grab a vase from the bride's room to put her bouquet in
- Repurpose flowers from the arch
COCKTAIL HOUR
Time of Cocktail Hour
5:30-6:30 pm
Location
Terrace on the Green / Indoor-Outdoor
Are There Separate Musicians
No - DJ
What Is The Decor of The Cocktail Hour
No
Is There Signage For The Cocktail Hour
Signature Drink Sign /Welcome Sign (outside, then move it inside) The Camden & The Archie
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
6:30-10:30 pm
What Signage Do You Have For The Reception
Cards & Gifts
Will You Provide a Guest Book
Yes
What Type
Regular book / pens
Will You Have Place Cards Or a Seating Chart
Place Cards - guest count is due / Seating Chart - Easel - TVR?
Will You Provide the Table Numbers
Yes - Rachel will do
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
No
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N/A
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
Candles provided by TVR
Who Will Be the Person(s) To Take Everything At The End of The Night
Take everything to Bride & Groom's room
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
Grab a vase from the bride's room to put her bouquet in / repurpose flowers from Arch
Will You Provide Your Toasting Glasses
Using Turf Valley's glasses
CATERER
Turf Valley Resort (In-house)
Arrival Time
N/A
Booked Time
What Is Your Guest Count
120-130 (guaranteed 120)
How Many Are Kid's Meals
8 kids under 10 - suggested kids bags with table number and kids name written on the bag
Vendor Count
(2) Coordinators (2) Photographers (1 DJ) = 5
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
Yes
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
Yes
CATERER NOTES:
- Food choice: Filet or Crab Cake
BAKER
Sugar Bakers
Online
(410) 788-9478
Arrival Time
2:00-3:00 pm
Is It a Tiered Cake or a Small Cake
Tiered
If It Is a Tiered Cake, How Many Tiers Is It
2-tiered faux cake- ceremonial cut
Do You Want to Save The Top
Yes
If It's a Small Cake, Do You Want to Save The Rest of It
N/a
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
Yes
If Yes, Are They Coming From The Baker
N/A
What Kind
Mixture
Do You Have Any Rentals Such as Stands, Trays, Etc.
N/A
Are You Providing Your Own Knife & Cake Server
Using Turf Valley's
Are You Providing a Cake Topper
No
If Yes, Will It Be Taken to The Baker
N/A
BAKER NOTES:
- Arrival time: 2:00-3:00 pm
- 2-tiered faux cake
- Big enough for about 40 people
- Box it up and send it to the Bride & Groom's room
- Desserts provided by TVR
- Using TVR's cake knife & server
- There is a Cake Topper
FLORIST
Scentsational Floral Design
Kelly
Arrival Time at Ceremony Site
2:00 pm
Arrival Time at Venue Site
After Ceremony
Are They Coming Back at The End of The Wedding
No
Are There Rentals to Return to The Florist
No
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes
Are There Any Other Decorations Besides Flowers
No
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
- Bride's Bouquet
- 2 Bridesmaids Bouquets
- Flower Girl
- Ring Bearer - their dog/her mother is walking *don't see this on floral worksheet
- 1 Grandmother
- 2 Moms
- 3 Dads
- 10 low floral centerpieces
- repurpose vases - keep all glassware
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DJ/BAND
Levi Smith - DJ/KJ/MC/Entertainer
443-857-4431
Levi Smith
Arrival Time
Booked Time
5 hours - sent email - starting at cocktail hour?
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
N/A
DJ/BAND NOTES:
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FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Stand on Dance Floor
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Acknowledge from table
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Yes
How Do You Want to Be Announced
Are You Changing Clothes
Yes - Kate will change
Is There a Special Exit
No
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
Brittane & Beth
Where Will You Be Getting Ready
Turf Valley
Where is The Groom Getting Ready
Turf Valley
HAIRSTYLIST INFORMATION
Hairstylist Name
Beth Dasing (Guest)
Hairstylist's Cell Phone Number
Arrival Time and End Time
9:00-1:15 pm
Number of Girls Getting Their Hair Done
Bride, MOH, BM, MOB (short hair)
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Maid of Honor
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
Bride, MOH, BM MOB
How Many Makeup Artists
BRIDAL PREP NOTES:
Bridesmaids dresses are Lavendar
Maid of Honor is doing makeup
Her friend, Beth, is doing hair
- Allow 2 hours for wedding party
- Allow 2 hour for Bride
- Done by 1:30 pm
- Dress @ 2:00 pm
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Bridal Prep
· WHERE ARE YOU GETTING READY?
· WHERE IS THE GROOM GETTING READY?
Hair Stylist
· ARRIVAL TIME & END TIME:
· CELL PHONE NUMBER:
· NUMBER OF GIRLS GETTING THEIR HAIR DONE:
She has her hair and makeup vendors
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· HOW MANY STYLISTS?
Makeup Artist:
· CELL PHONE NUMBER:
DRESS SHOP
TUX SHOP
INVITATIONS
*Sent her Kindly RSVP
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They need Save the Dates & Invitations
Sent her link to Kindly RSVD
She wants the magnet type
FAVORS
Cuzzies
Are You Providing Favors
Yes
If Yes, Type of Favors
Bucket with flip flops
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
Cuzzies in a basket on the bar
FAVOR NOTES:
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RENTALS
PHOTO BOOTH
None
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
Clean Slate Digital Media
410-875-7772
Arrival Time
Where
Booked Time
8 hours
Is There a First Look
Yes - see photographer's schedule
Where Will It Be
TVR
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Bridal Party & Parents
Sunset Time
8:08 pm
Dietary Restrictions
VIDEOGRAPHER NOTES
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TRANSPORTATION
None
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES: