EVENT DETAILS
Emma
Tyler
Saturday, October 25, 2025
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NOTES
Onsite Coordinator: Tia Sturgis 443-366-3774
Assistant: Hannah Ryan
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Draft Timeline
8:30-9:00 Bride arrives / Hair and Makeup
11:00 - Vendors can get in
11:00-1:00 - decorate arch
1:00 - Hair and Makeup must be finished
1:30 Photographer (1) & Videographer arrive at Venue
1:30-2:00 - Photos with the Bride (getting ready)
2:00 - Your Day Your Way Coordinators arrive
2:00 - Groom and Groomsman get dressed
2:00 - Bride gets dressed
2:00-3:00 - Photos with Bride & Bridal Party
2:00 Dad & your brother need to be dressed
2:00 - Mother of the groom needs to be dressed
2:30 - 1st Look with Bride, her Dad and her brother
3:00-3:20 - Photos with the Groom; 1st look with his mom
3:20 - First touch with Bride & Groom with private vowels
4:30-5:00 - Ceremony
5:00-6:00 - Cocktail Hour / Formal Photos
5:50 - Bride & Groom return to bridal suite / refreshments
5:55-6:15 - Golden Hour/Sunset photos
6:15 - Bridal Party returns to the bridal suite / bustle gown
6:15 - Announcement for everyone to be seated (they'll already be in the tent)
6:30 - Photographer departs *****
6:30 - Introductions
Bridal Party (1 group bridesmaids and one group groomsman)
Bride & Groom
6:35 - 1st Dance
6:40-6:50 - Welcome Speech by FOB
No Blessing
6:50-7:50 - Dinner - Pizza & Salad (pizza brought in and put on a table, salad)
7:40 - Toasts - BM & MOH
7:55 - Parent Dances
8:00 - Cake Cutting
8:00-9:45 - Dancing (foam glo sticks)
9:45 -Special Exit with foam glo sticks
9:55 - Private Last Dance
Bride & Groom go outside for special exit
10:00 - Wedding over
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VENDOR LIST
PHOTOGRAPHER
Sergio Almirez
410-817-4968
Sergio Almirez
Arrival Time
1:30pm
Where:
Christian Royer House
Booked Time:
5 hours photography & videography
Is There a First Look
With father and brother
Where Will It Be
Maybe inside building
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
N/A
Sunset Time
6:14pm
Dietary Restrictions
Is There a Second Shooter
No
PHOTOGRAPHER NOTES:
OFFICIANT
Chris Hobbs (friend)
443-340-2176
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
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CEREMONY VENUE
Christian Royer House (outside)
301-201-0147
Time of Ceremony
4:30-5:00 pm
Venue
The Christian Royer House
Rehearsal Date & Time
10/24/25Westminster Community Room @5:30pm
Rehearsal Location
325 Royer Road, Westminster MD 21158
Wedding County
Carroll
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
Reserved Signs, green sprigs on every other chair on the inside of the isle
If Yes, Are You Providing or is The Florist
Bride
How Many Rows Are Being Reserved
1st row on both sides
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Blessing at the beginning
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
I will be having a sign stating this is an unplugged ceremony and they can choose where to sit.
What Flowers Do You Have For The Ceremony
DIY - she'll put in spearate container marked Personal - Bouts
Are You Providing an Arch
The venue is
If Yes, Who Will Set It Up
Venue
Who Will Decorate It
Family
Do You Have Separate Ceremony Musicians
No
What Is The Rain Plan
Use umbrellas or go under the gazebo (large enough for the guests)
CEREMONY NOTES:
The venue has 3 locations to have the ceremony. I would like to have my ceremony by the pond. I was planning on playing by ear if it rains or not.
RECEPTION VENUE
Christian Royer House (Tent)
301-201-0147
Venue Location
817 Fridinger Mill Rd., Westminster MD
What Time are Vendors Allowed In
11:00 am
RECEPTION NOTES:
Venue provides
- up to 200 folding chairs
- up to 200 reception chairs
- 8 rectangular tables
- 10 cocktail tables
- ceremony arches
- available decor items
COCKTAIL HOUR
Time of Cocktail Hour
5:00-6:00 pm
Location
Outside under the tent (same location as reception)
Are There Separate Musicians
DJ
What Is The Decor of The Cocktail Hour
Vines tying linens; candle and flower
Is There Signage For The Cocktail Hour
Seating Chart at entrance / Welcome Sign at entrance to ceremony / Unplugged
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
Rented through 11 pm / End time 10:00 pm
What Signage Do You Have For The Reception
Sign explaining the types of pizza that will be served
Will You Provide a Guest Book
Yes
What Type
Polaroid and a scrapbook. Guest will take a selfie, stick it to the book and sign it.
Will You Have Place Cards Or a Seating Chart
I will have a seating chart.
Will You Provide the Table Numbers
Venue will
Will You Provide a Gift Box For The Gift Table
Venue will
Will You Provide Bathroom Baskets
Yes
Will You Have a Memorial Table
Yes
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Photos, candles and white roses
Will There Be Yard Games
Yes (Dads)
If So, What Yard Games Need to Be Set Up
Corn Hole, Large Jenga, and Connect 4 - provided by the venue
What Decor Other Than Flowers Will You Have at The Reception
Vases, and candles (provided by venue) we will set them up according to the photos, Twine balls to be placed on whiskey barrels by the gazebo, wood slices for tables
Who Will Be the Person(s) To Take Everything At The End of The Night
Eric West (Father of Bride), Heather Gansen (fiance'), Paul & Danyle Ewell (Parents of Groom)
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Sweetheart
If Yes, What Is The Decor For This Table
Yes /linen cloth long eucalyptus hanging over it with flowers; and a Mr. & Mrs. sign
Will You Provide Your Toasting Glasses
Yes
CATERER
Fireside Pizza
301-512-1222
Roy Rexroth
Arrival Time
4:00 to 5:00 (they arrive 1-2 hours prior to the event at 6 pm)
Booked Time
6pm
What Is Your Guest Count
70
How Many Are Kid's Meals
None
Vendor Count
(2) Coordinators (1) DJ
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
Yes
If Yes, Where Are You Purchasing It From
Bride's Dad - TotalWine
Will It Be Delivered or Brought By Someone
Bride's Dad / 11am
What Time Will It Be Delivered
Top Shelf Bartender
Will They Pick Up Unopened Bottles
No
If No, Who Is Taking The Liquor at The End of The Night
Eric West (Father of the Bride)
Are You Having Signature Drinks
Yes
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
Yes
CATERER NOTES:
*TALKED TO HER ABOUT BUSSING TABLES AND CLEAN UP
She added on full service for Fireside Pizza
- Fireside Pizza is doing full service
- set up serving stations
- serve the food
BAKER
Starry Night Bakery
410-871-9131
Arrival Time
3:30pm
Is It a Tiered Cake or a Small Cake
Small store bought cake with cupcakes - she'll provide stand for cupcakes
If It Is a Tiered Cake, How Many Tiers Is It
N/A
Do You Want to Save The Top
Save the small cake
If It's a Small Cake, Do You Want to Save The Rest of It
Yes - Save
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
Yes
If Yes, Are They Coming From The Baker
Family member will bring - large tray of cookies - Tyler's Mom
What Kind
Cupcakes
Do You Have Any Rentals Such as Stands, Trays, Etc.
Yes _ Bride is providing
Are You Providing Your Own Knife & Cake Server
Yes
Are You Providing a Cake Topper
Yes
If Yes, Will It Be Taken to The Baker
No
BAKER NOTES:
FLORIST
No
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
White clothes, tied with ivy, candle - Bride is providing linens
Reception Flower Details
Greenery & babies breath; floating candles (venue is providing cylinders & candles) **bring water**
Fake greenery - she wants back
Round wooden base with greenery and candles
FLORIST MISC. NOTES
Minimalistic, creams, white, greenery, sage green
Offered my package
DJ/BAND
Breaking the Norm
DJ Hank
Arrival Time
4:00pm
Booked Time
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
1:30 Pictures invidiaully
Ceremony
First look with Dad & Brother
First Touch w/vowels (allow 15 min.)
Cocktail Hour / Formal Photos
Bustle Gown / Refreshments
Announcement for everyone to be seated
Introdutions
Acknowledge GPs from their tables
Groom's Parents
Bride's Dad
Bridal Party
Bride & Groom
1st Dance
Welcome Speecy by FOB &FOG
No Blessing
Dinner - Pizza & Salad
Toasts - BM & MOH
Parent Dances
Cake Cutting
Dancing
Maybe Special Exit ???
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FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
No
BRIDAL PREP
Where Will You Be Getting Ready
At the venue (Top floor)
Where is The Groom Getting Ready
At the venue (Basement)
HAIRSTYLIST INFORMATION
Hairstylist Name
Sister in Law is doing both
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
Girls are dong their own
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
TUX SHOP
Suit
INVITATIONS
Mailing in July; RSVP date 9/1
Guesst count due when ??
Burger Slides - Cocktail Hour
Pizza / Salad - Reception
They set everything up
FAVORS
No
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
No
They made them
PHOTO BOOTH
Venue provides
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
Bride will provide props / backdrop
VIDEOGRAPHER
Sky Island Photo
443-629-9011
John Hayward
Arrival Time
1:30pm
Where
The Christian Royer House
Booked Time
1:30pm
Is There a First Look
Yes
Where Will It Be
In one of the upstairs rooms of the historic house (Bride w/ father and brother). Undecided (Groom & mother)
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
First look with Bride & her father and brother. First look with Groom and his mother
Sunset Time
6:14pm
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
No
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Staying at cabin that night
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
Top Shelf Mobile Bar
Jessica Groff
717-368-6865
They set it up under the tent.
They will be bringing their own bar on wheels