EVENT DETAILS
Lindsay
Steve
Sunday, December 31, 2023
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NOTES
- Black Tie
- No sit down formal dinner; passed hors douv'res and food stations
- Speeches will be at the wlecome party
- Strolling Magician
- Strolling Champagne Diva
- Casino - Roulette Table & 2 Black Jack Tables
- She wants a party - there will be some wedding events but mostly she wants a party atmosphere
VENDOR LIST
WEDDING PLANNER
Your Day Your Way LLC, Charlene Gallagher
410-925-1086
- Black Tie
- No sit down formal dinner; passed hors douv'res and food stations all night
- Speeches will be at the welcome party
- Strolling Magician
- Champagne Diva
- Casino - Roulette Wheel & 2 Black Jack Tables
- This will be a party atmosphere - not too many wedding traditions
- Ice Cream Bar
- Smores for the Fire Pit
- Times Square on projector screen at 11:30 pm for count down
PHOTOGRAPHER
H'art Speax
Hart,speax.com
Arrival Time
Where:
Booked Time:
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
Is There a Second Shooter
PHOTOGRAPHER NOTES:
· PHOTOGRAPHER’S NAME: Alyssa & Justin
· CELL NUMBER:
· ARRIVAL TIME:
· WHERE:
· BOOKED TIME:
· IS THERE A FIRST LOOK? Yes, photos from 3-4:00
o WHERE WILL IT BE? Water's Edge
o WILL IT BE JUST THE BRIDE & GROOM OR WILL BRIDAL PARTY & PARENTS BE INCLUDED? Everyone - all photos done ahead of time
· SUNSET TIME: 4:51 pm
· DIETARY RESTRICTIONS:
· DO THEY HAVE AN ASSISTANT? Yes
o HOW MANY? 2
OFFICIANT
PASTOR NORM
4109392464
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
· OFFICIANT’S NAME:
· CELL NUMBER:
· ARRIVAL TIME:
· EMAIL ADDRESS:
CEREMONY VENUE
Havre De Grace United Methodist Church
(410) 939-2464
Time of Ceremony
Venue
Rehearsal Date & Time
Rehearsal Location
Wedding County
Will You Have Programs
If Yes, Will They Be Placed on Seats or in a Basket
Do You Have Readers
If Yes, How Many
Will You Have Aisle Markers
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Will There Be An Aisle Runner or Petals
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
If Yes, Who Will Set It Up
Who Will Decorate It
Do You Have Separate Ceremony Musicians
What Is The Rain Plan
CEREMONY NOTES:
Distance between church and Water's edge is about 20 min.
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· REHEARSAL DATE & TIME: 12/29/23 @ 10 am
· REHEARSAL LOCATION: HDG United Methodist Church 101 s UNION AVE
· WEDDING COUNTY: Harford
· START TIME: 6:30 sharp
· ENDING TIME: 7:00 pm
· WILL YOU HAVE PROGRAMS?
o WILL THEY BE PLACED ON SEATS OR IN A BASKET
· DO YOU HAVE READERS? Her cousin, RENE; KAMINSKI (she's from of town; going to try to be at the rehearsal)
o HOW MANY? 1
· WILL YOU HAVE AISLE MARKERS? RESERVED ROWS
o ARE YOU PROVIDING OR IS THE FLORIST? N/A
o HOW MANY ROWS ARE BEING RESERVED? 2?
· IS THERE A UNITY CANDLE, WINE BOX, HAND FASTING, ETC? UNITY SAND POURING
· WILL THERE BE AN AISLE RUNNER? NO
o WILL IT BE PLACE AHEAD OF TIME?
o WHO IS PROVIDING?
· WHAT SIGNAGE DO YOU HAVE FOR THE CEREMONY? RESERVED SIGNS
· WHAT FLOWERS DO YOU HAVE FOR THE CEREMONY? CHURCH WILL BE DEOCARATED FOR HOLIDAYS
· ARE YOU PROVIDING AN ARCH? N/A
o WHO WILL SET IT UP?
o WHO WILL DECORATE IT?
Other:
· ARE THERE RENTAL ITEMS? NO
· DO YOU HAVE SEPARATE CEREMONY MUSICIANS?
o NAME OF CEREMONY MUSICIANS:
o CONTACT PERSON?
o CELL PHONE:
o EMAIL ADDRESS?
o ARRIVAL TIME:
o BOOKED TIME:
RECEPTION VENUE
Water's Edge Events Center
4102979467 EXT 104
Venue Location
What Time are Vendors Allowed In
RECEPTION NOTES:
Details, guest list, dietary restrictions are due 1 month before the wedding
Karyssa, Waters's Edge
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11:30 pm Projector screen comes down with Times Square count down - we need to move balloons from each side of the sweetheart table - projector is behind sweetheart table
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· WHAT TIME ARE VENDORS ALLOWED IN? 10 am
· VENDOR COUNT: 13
Cocktail Hour:
· START AND END TIME: 7:30-8:00 pm
· LOCATION: LOBBY/BAR-CONTINUED OUTSIDE MAIN BALL ROOM
*LOVE signs in window to the left of the front door as you walk in
*Balloon vendor is hanging balloons from the top down to the LOVE sign - photo area
*Balloon vendor is putting balloons on mirror welcome sign
· ARE THERE SEPARATE MUSICIANS? No
o ARRIVAL TIME:
o BOOKED TIME:
o NAME OF COCKTAIL HOUR MUSICIANS:
o CONTACT PERSON:
o CELL PHONE:
o EMAIL ADDRESS:
o ARRIVAL TIME:
o BOOKED TIME:
· WHAT IS THE DÉCOR FOR THE COCKTAIL HOUR? Balloons
· IS THERE SIGNAGE FOR THE COCKTAIL HOUR? Maybe for signature drinks
*Welcome sign is a mirror - this will be decorated by balloons
Reception
· WHAT IS THE STARTING AND ENDING TIME: 8:00 pm-12:30 am
· WHAT SIGNAGE DO YOU HAVE FOR THE RECEPTION? Cards & Gifts, Welcome Sign (Big Mirror) "XL LOVE LETTERS"
· WILL YOU PROVIDE A GUEST BOOK? Yes,
o WHAT TYPE? framed matte photo
· WILL YOU HAVE PLACE CARDS OR A SEATING CHART? Place cards to be placed in small disco balls with scratch offs & $10k bill
· WILL YOU PROVIDE THE TABLE NUMBERS? Yes
· WILL YOU PROVIDE A GIFT BOX FOR THE GIFT TABLE? Yes
· WILL YOU PROVIDE BATHROOM BASKETS? YES
· WILL YOU HAVE A MEMORIAL TABLE? No
o WILL THERE BE PICTURES? YES?
o WILL THERE BE A CANDLE? YES
o WE NEED A PHOTO OF HOW YOU WANT IT SET UP
· WILL THERE BE YARD GAMES? CORN HOLE ON PATIO
o IF SO, WHAT YARD GAMES NEED TO BE SET UP? NO BOYS WILL DO IT
· WHAT DÉCOR OTHER THAN FLOWERS WILL YOU HAVE FOR THE RECEPTION? NEW YEARS EVE ACCESSORIES ON TABLES W/ TABLE #'S / BALLOONS
· WE NEED TO DESIGNATE CARS TO TAKE GIFTS AND ALL PERSONAL ITEMS AT THE END OF THE NIGHT.
o WHO WILL THAT BE? Her mother and bride's car
· IS THERE ANY OTHER ENTERTAINMENT, SUCH AS A CARICATURE ARTIST, LIVE PAINTER, ETC? Strolling magician & champagne diva & CASINO GAMES/DEALERS
o ARRIVAL TIME:
o BOOKED TIME:
o NAME OF COCKTAIL HOUR MUSICIANS:
o CONTACT PERSON:
o CELL PHONE:
o EMAIL ADDRESS:
o ARRIVAL TIME:
o BOOKED TIME:
Sweetheart or Head Table
· ARE YOU HAVING A SWEETHEART TABLE OR A HEAD TABLE? YES
· WHAT IS THE DÉCOR FOR THIS TABLE? BALLOONS / CANDLES / LIVE GREENERY
· WILL YOU PROVIDE YOUR TOASTING GLASSES? Yes
~~
Vendor room for all of our things and to eat if the Oriole Room
COCKTAIL HOUR
Time of Cocktail Hour
Location
Are There Separate Musicians
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
What Signage Do You Have For The Reception
Will You Provide a Guest Book
What Type
Will You Have Place Cards Or a Seating Chart
Will You Provide the Table Numbers
Will You Provide a Gift Box For The Gift Table
Will You Provide Bathroom Baskets
Will You Have a Memorial Table
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
If So, What Yard Games Need to Be Set Up
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
CATERER
In-house venue caterer
Arrival Time
Booked Time
What Is Your Guest Count
How Many Are Kid's Meals
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
If Yes, Where Are You Purchasing It From
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
If No, Who Is Taking The Liquor at The End of The Night
Are You Having Signature Drinks
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
BAKER
Olivia Weaver ???
Arrival Time
Is It a Tiered Cake or a Small Cake
If It Is a Tiered Cake, How Many Tiers Is It
Do You Want to Save The Top
If It's a Small Cake, Do You Want to Save The Rest of It
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
If Yes, Are They Coming From The Baker
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Are You Providing a Cake Topper
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
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*They are providing their own desserts
*Private cake cutting
*Ice Cream Bar - providing by venue
~~
Skirt comes off Diva and sits between bar & ballroom with parfait desserts
· ARRIVAL TIME:
· IS IT A TIERED CAKE OR A SMALL CAKE? 2-tier cake
o IF IT’S A TIERED CAKE, HOW MANY TIERS IS IT?
o DO YOU WANT TO SAVE THE TOP? Yes
o IF IT’S A SMALL CAKE, DO YOU WANT TO SAVE THE REST OF IT?
o IF NOT, DO YOU WANT IT SERVED TO THE PARENT TABLES?
· ARE YOU HAVING DESSERTS?
o ARE THEY COMING FROM THE BAKER?
o FROM KIND?
· ARE YOU PROVIDING YOUR OWN KNIFE & CAKE SERVER?
· ARE YOU PROVIDING A CAKE TOPPER?
o WILL IT BE TAKEN TO THE BAKER?
· DO YOU HAVE ANY RENTALS, SUCH AS STANDS, TRAYS, ETC?
FLORIST
DIY-POSSIBLY COSTCO
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
· ARRIVAL TIME AT CEREMONY SITE:
· ARRIVAL TIME AT VENUE SITE:
· ARE THEY COMING BACK AT THE END OF THE WEDDING?
· ARE THERE RENTALS TO RETURN TO THE FLORIST?
· ARE YOU GIVING YOUR CENTERPIECES AWAY TO THE GUESTS?
· ARE YOUR PERSONAL FLOWERS (BOUQUETS, BOUTs, ETC. BEING PROVIDED BY THE FLORIST?
· COCKTAIL HOUR FLOWER DETAILS:
· RECEPTION FLOWERS DETAILS:
· ARE THERE ANY OTHER DECORATIONS BESIDES FLOWERS?
DJ/BAND
DJ Korey with a K
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
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· ARRIVAL TIME: 6:30PM
· BOOKED TIME: 6:30PM-1AM
· IS YOUR DJ OR BAND ALSO YOUR EMCEE? Yes
· IF YOU’RE HAVING A BAND, HOW MANY PLAYERS ARE THERE INCLUDING THE SOUND ENGINEER?
Flow
Introductions * she wants introduction as soon as they get there and her gown is bustled
· WILL PARENTS & BRIDAL PARTY STAND DURING YOUR INTRODUCTIONS OR WILL THEY BE SEATED? Seated
· ARE GRANDPARENTS BEING INTRODUCED OR ARE THEY BEING ACKNOWLEDGED FROM THEIR TABLES? Grandparents introduced together
· ARE PARENTS BEING INTRODUCED OR ARE THEY BEING ACKNOWLEDGED FROM THEIR TABLES? Parents introduced all together
· HOW DO YOU WANT TO BE ANNOUNCED? They'll be announced with their children
· ARE YOU CHANGING CLOTHES?
· IS THERE A SPECIAL EXIT? Maybe
·
Suggested flow:
· Introductions
· First Dance
· Welcome Speech (Who): Father of Bride
* Parent Dances Combined
* 2 Families Dance TO "WE ARE FAMILY"
*Bride with Grandfather
· Blessing of Food (Who) DAVID RING (DAD)
· Dinner
· Toasts toward the end of dinner (Who)
·
· Cake Cutting
· Bouquet/Garter Toss: No
· Any special dances, such as Hora, Apron Dance: No
· Dancing / Party Time
· Special exit
· After Party: No
~~
DJ will make an announcement for anyone leaving their car overnight, they need to move their car to the back parking lot
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FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
J FIVE CASINO
717-433-8900
*OTHER ENTERTAINMENT LISTED UNDER "INVITATIONS"
*CASINO GAMES- J FIVE CASINO / JAMES GUBERMAN/ 717-433-8900 /
*Strolling Champange Diva - FRIEND LAUREN ROGERS / 443-478-0937 / at dessert time, her dress will be filled with desserts
BRIDAL PREP
Katie McGee & VBeautify Me
Where Will You Be Getting Ready
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
· WHERE ARE YOU GETTING READY? Water's Edge @ 10 am
· WHERE IS THE GROOM GETTING READY? their house in Perryville
Hair Stylist - Katie McGee
· ARRIVAL TIME & END TIME:
· CELL PHONE NUMBER:
· NUMBER OF GIRLS GETTING THEIR HAIR DONE: Bride, 2 daughters, Aunt, Mother of Bride; maybe Mother of Groom (1 hr) then 30 min each
· HOW MANY STYLISTS?
Makeup Artist - VBeautify Me
· CELL PHONE NUMBER:
· NUMBER OF GIRLS GETTING THEIR MAKEUP DONE: Bride, 2 Daughters, Aunt Mother of Bride and maybe the Mother of Groom Bride (1 hr); others 30 min
· HOW MANY ARTISTS?
~~
Bride will be ready by 3:00 pm
~~~~~~~~~~~~~~~~~
There will be a groom's suite at Water's Edge where Steve will hang out
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DRESS SHOP
TUX SHOP
INVITATIONS
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FAVORS
MADE BY BRIDE
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
Favors are the disco balls and the scratch-offs
Will these be at each place setting or on a table in the foyer?
RENTALS
Jay 5 Casino
they are providing a Roulette Wheel & 2 Black Jack tables
PHOTO BOOTH
H'art Speax
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
Alyssa & Justin
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· ARRIVAL TIME: 1:00 pm
· BOOKED TIME:
* LOCAITON: Bar area
· ARE THEY PROVIDING THE PROPS?
· HAVE YOU CHOSEN YOUR TEMPLATE?
· ARE THEY PROVIDING A BACKDROP OR ARE YOU PROVIDING?
· ARE YOU PROVIDING A SCRAPBOOK WITH PENS?
VIDEOGRAPHER
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
Looking into Thoroughbred
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· HOW MANY SHUTTLES?
· BOOKED TIME FOR EACH?
· HOW MANY LOCATIONS FOR PICK UP?
· WHAT ARE THE HOTEL ADDRESSES:
· DISTANCE & TIME BETWEEN EACH STOP?
TRANSPORTATION
KRISTI
410-808-2347
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
BALLOON DECORATOR KRISTI
​
410-808-2347
WILL ARRIVE AROUND 12:00 NEEDS ABOUT 2 HOURS FOR SETUP-
LARGE "X" TABLES CHAMPAGNE BALLOON WITH BUBBLES COVERING ROUND TABLES
DECOR ON ALL TABLES INCLUDING HIGHTOPS IN BAR- 1 LED LIT BALLOON
LARGE HELIUM BLACK/WHITE/GOLD ALONG WINDOW WALL BAR WALL AND BACK WALL
BALLOONS AROUND WELCOME MIRROR IN LOBBY
BALLOON STRANDS FROM CEILING OVER LARGE "LOVE" SIGN IN LOBBY
HOTELS
HILTON GARDEN INN + HILTON HOMEWOOD SUITES
410-306-7800
CONTACT : PATRICIA PARKER
HOTELS ADJACENT TO EACH OTHER IN WALKING DISTANCE
4160 PHILADELPHIA RD. BEL AIR, MD 21015