EVENT DETAILS
Virginia "Genna"
Chas
Friday, September 12, 2025
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NOTES
Colors: Dusty Blue, Navy & White
Coordinators: Tia and Meara
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Rehearsal
9/11 - 5:00-6:00 pm (Cassidy) in the Gardens / rain backup - Waterford Ballroom
Bride & Groom will drop everything off
Draft Timeline
8:40-2:00 - Hair and Makeup
9:00 am - Vendors may arrive
9:00 - Chas and groomsmen take centerpieces to the Waterford Room - sit along the wall
1:00 - Photographer arrives
1:00 - Photographer arrives
1:00 - Groom and Groomsmen get dressed with Photos
1:30 - Photos of girls in PJs
1:30 - Tia and Meara arrive - check in with the bride - see if there's anything in her suite that's needed for set up
2:00 - If rain, Tia needs to get with Genna for approval of the backup plan in the ballroom - let TVR know
2:00 - Genna gets into her gown with photos
2:30 - Chas and the groomsmen meet Tia in the lobby area in front of Alexandra's to get their bouts pinned on
3:00-4:00 First Look (usually at the fountain)
3:00-3:15 - Bride & Groom
3:15-3:30 - Bride & Groom with Bridesmaids & Groomsmen
3:30-4:00 - Bride & Groom with Parents and Family
4:15 - Bride, Groom, and Wedding Party to the Bridal Room
4:30 - Guests begin to arrive
4;45 - TVR bringing grandparents to ceremony site on golf cart - 2 golf carts are available
5:00-5:30 - Ceremony (probably 15 min) In the gardens - golf cart available for exit
5:30-6;30 - Cocktail Hour - Waterford Lobby
Light candles on the guest tables in ballroom
Move gift box inside the ballroom
5:30-5:45 - Couples photos
5:45 - Bride gets her gown bustled and then bride & groom join the cocktail hour - Bridal Suite off Waterford Lobby
6:20 - Guests are invited into the Ballroom to take their seat
6:30 - Reception - Waterford Ballroom
6:30 - Introductions Bride & Groom Only - no acknowledgement from seats
6:40 - First Dance
Father/Daughter Dance + Mother/Son Dance (after first dance) (maybe a min each)
6:45 - Thank you by Bride & Groom (after they're seated) (1 min)
6:50-7:50 - Dinner - call tables
7:00-7:20 - Golden Hour Sunset Photos - golf cart will be n front of the hotel
7:40 - 3 speeches - champagne toast (MOH-Sister / MOH / Brother) toward the end of dinner
7:55 - Private Cake Cutting - put "to go" bags of favors of snacks & candy on a table
8:00-8:10 Photo Dash - Dj will make annoucement during cake cutting
8:15 - Change clothes ***
8:35-9:55 - Dancing
9:00 - Potographer departs
9:55 - Guest are asked to go the cocktail area while bride & groom have a private last dance
9:55 - Private Last Dance - no staff except for DJ & her sister
10:00 - Bride & Groom join the guests in the lobby and lead the way to Alexandra's Pub for the After Party
10:00 - Wedding Over
10:00-11:00 Vendors pack up / Clean up
*No Bouquet/Garter Toss
VENDOR LIST
PHOTOGRAPHER
BrookeLynn Photography
(724) 875-5719
Brooke
Arrival Time
1:00 pm
Where:
TVR
Booked Time:
8 hours
Is There a First Look
Yes
Where Will It Be
Fountain?
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Bride & Groom
Sunset Time
7:20 pm
Dietary Restrictions
Is There a Second Shooter
No but there is an Assistant
PHOTOGRAPHER NOTES:
401 Lance Ct, Elkton, MD 21921
- Photo Dash
OFFICIANT
Chris Anthony
443-834-3804
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
He hasn't done weddings before - he needs help
Coming around Noon
CEREMONY VENUE
Turf Valley Resort - Outside
(410) 423-0803
Time of Ceremony
5:00-5:30 (more like 15 min)
Venue
Turf Valley Resort (outside
Rehearsal Date & Time
9/11/25 - 5:00
Rehearsal Location
tvr
Wedding County
Howard - they have their license
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
Chas's uncle Charles Novitsky - Charles
If Yes, How Many
1
Will You Have Aisle Markers
Reserved signs
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
1st rows
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
Welcome sign - Ceremony area / move to the Foyer
What Flowers Do You Have For The Ceremony
No flowers but 4 large lanterns (beginning of the aisle and end)
Are You Providing an Arch
Arch is provided
If Yes, Who Will Set It Up
Who Will Decorate It
Tia - just have 1 blue cheese cloth and 1 white . ask TVR for a ladder / bride is providing a step-stoll
Do You Have Separate Ceremony Musicians
Same DJ - Burnside events
What Is The Rain Plan
Waterford Ballroom / partition / facing out of windows
CEREMONY NOTES:
Carol
- 8 chairs on each side
- Lanterns are for the steps behind the restaurant as bride walks down
- Rain Plan: Waterford BR / it will be sectioned off
- 2 big white lanterns for the front of the aisle & 2 for the back of the aisle
- Arch - blue and white draped over pagoda - we need someone tall to help - Tia will supervise
RECEPTION VENUE
Turf Valley Resort (Waterford BR)
Carol Sirchio, csirchio@turfvalley.com
(410) 465-1500
Venue Location
Turf Valley Resort
What Time are Vendors Allowed In
RECEPTION NOTES:
- Table 14 - Lucy Kaluska - needs vegetavle meal
COCKTAIL HOUR
Time of Cocktail Hour
5:30-6:30 pm
Location
in the outer room of Waterford BR
Are There Separate Musicians
DJ
What Is The Decor of The Cocktail Hour
Small lanterns on tables or Tia uses her discretion
Is There Signage For The Cocktail Hour
Seating Chart / big mirror but not heavy
COCKTAIL HOUR NOTES:
- Repurpose small lanterns for hi-tops
- TVR will set up 2 regular tables with chairs and 5 hi-tops
RECEPTION
What Is The Time of The Reception
6:30-10:00 pm
What Signage Do You Have For The Reception
Same welcome sign
Will You Provide a Guest Book
Yes
What Type
Polaroid Guest Book Scrapbook / Pens / Lobby
Will You Have Place Cards Or a Seating Chart
Yes - Seating Chart (Buffet) / Place Cards in Zip Loc bags to place at each table
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes - lobby area pm hi-top - move the gift box inside with B&G after Cocktail Hour
Will You Provide Bathroom Baskets
No - Mints in bathroom
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N/A
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
Polaroid/guest book table with a mirror underneath - Card Table (2) Polaroids (the other side of the bar)
Who Will Be the Person(s) To Take Everything At The End of The Night
Tia/Genna's sister - she will have key / one of the hotel suites - her sister will take the gift box
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Sweetheart
If Yes, What Is The Decor For This Table
Candles/votives and repurposing the Lanterns in front of on floor / from the ceremony, Mr./Mrs sign
Will You Provide Your Toasting Glasses
Yes
CATERER
In-House
Arrival Time
Booked Time
What Is Your Guest Count
133 incl. B&G
How Many Are Kid's Meals
No kids
Vendor Count
(2) Coordinators (1) DJ (2) Photographers = 5
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
Yes
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
Yes / (2) frames for bar
CATERER NOTES:
- Buffet Fondue station w/desserts in the cocktail area lobby
BAKER
Graul's
Arrival Time
Mom is picking up the cake & cupcakes
Is It a Tiered Cake or a Small Cake
Small
If It Is a Tiered Cake, How Many Tiers Is It
N/A
Do You Want to Save The Top
they want the small cake back
If It's a Small Cake, Do You Want to Save The Rest of It
Yes, just using it for private cutting
If Not, Do You Want It Served To The Parent Tables
No
Are You Having Desserts
Yes / Cupcakes from Sam's Club / Desserts from TVR
If Yes, Are They Coming From The Baker
What Kind
Cupcakes
Do You Have Any Rentals Such as Stands, Trays, Etc.
TVR
Are You Providing Your Own Knife & Cake Server
Yes
Are You Providing a Cake Topper
No
If Yes, Will It Be Taken to The Baker
N/A
BAKER NOTES:
- Private Cake Cutting - no announcement
- Providing "to go" boxes
- Providing 4-tier stand to put cupcakes on when fiondue comes out
- Pack leftover cupcakes - siblings will take to their suite
FLORIST
DIY - Sola Wood
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Bouts for the guys and bouquets for the girls
Moms - corsages
Dads - bouts
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Reception Flower Details
FLORIST MISC. NOTES
- Her mother made the centerpieces - 3 cylinders with pillar candles, surrounded by babies breath
- Bride made the bouquets. She's making the bouts now; talked to her about putting a cotton ball on the back of the stick befor wrapping it.
DJ/BAND
DJ Mark / Burnside
(240) 203-9076‬
Owner - Cory Albaugh
Arrival Time
Booked Time
4:00-10:00 pm
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
Partner/Owner is Cory - cory@burnsideevents.com
- Glo sticks in basket on floor in front of DJ - put out during set up
- Private Last Dance / No Special Exit
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
N/A
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Neither
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Acknowledged from tables
How Do You Want to Be Announced
Are You Changing Clothes
Bride has a second dress / after photo dash
Is There a Special Exit
No
Misc Flow/Introductions Notes
- Private Cake Cutting
- No Bouquet or Garter Toss
ENTERTAINMENT
BRIDAL PREP
Swept LLC - Owner Jamie Strohman
443-386-9904
Where Will You Be Getting Ready
Turf Valley Resort
Where is The Groom Getting Ready
Turf Valley Resort
HAIRSTYLIST INFORMATION
Hairstylist Name
Sallie Hann + Swept
Hairstylist's Cell Phone Number
717-309-7474
Arrival Time and End Time
Number of Girls Getting Their Hair Done
9-10 / Everyone finished at 2:30
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Sallie Hann + Swept
Makeup Artist Cell Phone Number
717-309-7474
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
8 girls & 1 bride
No Flower Girl
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Sallie Hann is a childhood friend who also works for Swept. Sallie will be doing the bride, MOH's and Mother of the Bride (at her price). Swept will be doing the remianing bridesmaids PLUS mother of the groom.
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Sallie is also a guest at the wedding so she will be there all day!
DRESS SHOP
Betsey Robinson's Bridal
TUX SHOP
Modern Groom
- Chas is wearing a Navy Suit
INVITATIONS
Zola
Send out 1st week of June 11th / RSVP 8/10
FAVORS
Andrea Weger - Genna's mom
717-968-2787
Are You Providing Favors
If Yes, Type of Favors
Snacks/Candy
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
Displayed in jars for candy / baskets for chips, etc. - candy may be in mini-baskets
FAVOR NOTES:
Candy Table
RENTALS
No
PHOTO BOOTH
DIY Polaroid Selfie Station
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
- (3) Polaroids with a guest book / no back drop
VIDEOGRAPHER
N/A
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
N/A
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES: