EVENT DETAILS
Kamea
Nick
Saturday, September 7, 2024
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NOTES
DRAFT TIMELINE:
8:00 - Hair and Makeup begin
11:00 - Groom and Groomsmen get dressed
11:30 - Hair and Makeup finished
11:45 - Bridesmaids get dressed
11:45 - Groom and Groomsmen depart for the church
12:00 - Coordinator arrives at the church (Charlene)
12:00 - Groom and Groomsmen arrive at the church
12:00 - Hair and Makeup complete
12:00 - Bride gets into her gown
12:30 - Photographers / Videographer arrive at church
12:30 - Bride & Bridal Party depart for the church in the limo
12:45 - Bride & Bridesmaids arrive at church - go to the designated room
1:00-1:15 - Ceremony starts (full mass)
2:00-2;15 - Ceremony ends - bridal party goes to designated area
2:15 - Guests clear the church
2:20-2:45 - Formal photos at the church - there's another ceremony at 3 or 3;30 so they need to clear the church when guests begin to arrive for the other ceremony
2:45 - Depart from the church and head back home for a Brunch
3:00-4:45 - Brunch
4:45 - Bride & Groom depart for Turf Valley
5:00 - Coordinator arrives at TVR (earlier if she can get in), Stefanie
5:00 - Bride & Groom arrive at Turf Valley - photos
6:00 - Bride & Groom go to the Bridal Room to have appetizers and drinks
6:30 - Guests begin to arrive at Turf Valley - Wedgewood Ballroom
7:00-10:00 - Reception
7:00 - Introducions of Bridal Party
7:05 - First Dance
- Father/Bride Dance
- Mother/Groom Dance
- M.O.H./Bride (Sisters) Dance
7:15-8:15 - Dinner (salads preset ??)
8:00 - "Oczepiny" Polish Unveiling Ceremony/Veil Toss leading into Mother/Bride Dance
8:15 - VIDEOGRAPHER LEAVES (everything after this point is not recorded)
8:20 - Open Up Dance Floor
8:30 - Cake Cutting
8:30-9:55 - Dancing / Party Time
10:00 - Wedding Over
VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way LLC
410-925-1086
Hired us for Day of Coordination
Lead Onsite Coordinator on the day of the wedding only - Stefanie Feldman
Charlene Gallagher will be at the Church
PHOTOGRAPHER
George Street Photography
866-831-4103 (Office)
Arrival Time
12:30 pm
Where:
Church
Booked Time:
8 hours
Is There a First Look
No
Where Will It Be
N/A
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
N/a
Sunset Time
Dietary Restrictions
N/A
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
Lead 8 hrs
Associate 6 hrs
Video 6 hrs
OFFICIANT
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
CEREMONY VENUE
St. Louis Catholic Church
410-531-6040
Time of Ceremony
1:00-2:00 (full mass)
Venue
St. Louis Catholic Church, Ellicott City
Rehearsal Date & Time
9/6/24 4-5 pm
Rehearsal Location
Church
Wedding County
Howard
Will You Have Programs
Yes -
If Yes, Will They Be Placed on Seats or in a Basket
Do You Have Readers
Yes
If Yes, How Many
2
Will You Have Aisle Markers
No
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
Bridal Party is in 1st row; parents
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
No
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
No
If Yes, Who Will Set It Up
Who Will Decorate It
Do You Have Separate Ceremony Musicians
What Is The Rain Plan
CEREMONY NOTES:
- The Church has a Coordinator
- Photos at church after the ceremony - 30-40 min.
RECEPTION VENUE
Turf Valley Resort (Wedgewood Room)
Venue Location
What Time are Vendors Allowed In
RECEPTION NOTES:
COCKTAIL HOUR
Time of Cocktail Hour
6:00-7:00 pm
Location
Wedgewood
Are There Separate Musicians
DJ
What Is The Decor of The Cocktail Hour
No
Is There Signage For The Cocktail Hour
Welcome sign
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
7:00-10:00 pm
What Signage Do You Have For The Reception
Sign (long table with everything on it) gifts, guest book, meml table (outside of ballroom with bar)
Will You Provide a Guest Book
Yes
What Type
DIY - Leather bound art book
Will You Have Place Cards Or a Seating Chart
Both-asked for zip loc bags
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
No
Will You Have a Memorial Table
Yes
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Extra centerpieces
Will There Be Yard Games
If So, What Yard Games Need to Be Set Up
What Decor Other Than Flowers Will You Have at The Reception
Cenerpiece-small stump of wood, tea light candle in jar on top, natural moss around it.
Who Will Be the Person(s) To Take Everything At The End of The Night
Family members take gift, photos, florist is taking back part of centerpiece;
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Sweetheart
If Yes, What Is The Decor For This Table
Same decor - a little more around the edges - florist will assist; bouquet
Will You Provide Your Toasting Glasses
Yes
CATERER
In-house
Arrival Time
Booked Time
What Is Your Guest Count
120 (max); expect 90-100
How Many Are Kid's Meals
None below teenage
Vendor Count
(2) photo (1) video (1) DJ (1) Coordinator
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
If No, Who Is Taking The Liquor at The End of The Night
Are You Having Signature Drinks
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
There will be a meeting 10 days before the wedding - I told her to let me know and I'll attend if I can.
BAKER
Decadent Bakery & Costco
Arrival Time
Is It a Tiered Cake or a Small Cake
1 small cake from Decadent Bakery & 2 sheet cakes from Costco
If It Is a Tiered Cake, How Many Tiers Is It
N/A
Do You Want to Save The Top
N/A
If It's a Small Cake, Do You Want to Save The Rest of It
??
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
Italian Cookie table - everyone brings cookies
If Yes, Are They Coming From The Baker
No / Family
What Kind
Cookies
Do You Have Any Rentals Such as Stands, Trays, Etc.
No
Are You Providing Your Own Knife & Cake Server
Caterer
Are You Providing a Cake Topper
flowers from florist
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
- make sure TVR will cut sheet cakes
FLORIST
Clarksville Flower Station
301-854-0597
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Yes
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
No, pack up
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
- Florist will drop centerpieces off and we will place
DJ/BAND
Dance Masters Entertainment
410-661-5355
Don and Sue Flowers
Arrival Time
5:00pm
Booked Time
Cocktail Hour & Reception 6-10pm
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
N/A
DJ/BAND NOTES:
Have the DJ make a couple announcements to let the B&G eat before visiting them. The B&G will visit each table after they've eaten. Kamea has anxiety issues eating in front of others.
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
No
Is There a Special Exit
No
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
Where Will You Be Getting Ready
Her family home, 3603 Scheel Dr., EC (15-20 min)
Where is The Groom Getting Ready
5567 Ashbourne Rd., Halethorpe MD (30 min)
HAIRSTYLIST INFORMATION
Hairstylist Name
Up Dos for I Dos
Hairstylist's Cell Phone Number
443-300-8736
Arrival Time and End Time
Number of Girls Getting Their Hair Done
5
How Many Stylists
2
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Updos For I Dos
Makeup Artist Cell Phone Number
443-300-8736
Number of Girls Getting Their Makeup Done
5
How Many Makeup Artists
2
BRIDAL PREP NOTES:
DRESS SHOP
TUX SHOP
INVITATIONS
Sending 6/29 - RSVP Date is 8/1
FAVORS
hrifted vintage potion table/glasses
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
Names to bottom of glasses; have them out right away
RENTALS
None
PHOTO BOOTH
None
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
George Street Photography
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
Leaving @ 8:15
TRANSPORTATION
Lasting Impressions
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Ceremony to Reception / photo locations
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
She's taking a classic car from the church back to her home for a brunch and photos. She'll arrive at TVR about 5 and will get photos on the grounds. She'll go to the bridal suite at 6:20 and there will be appetizers and drinks for them in the bridal room.
TRANSPORTATION NOTES: