EVENT DETAILS
Lauren
Estaban
Friday, October 25, 2024
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NOTES
1:00 Hair / Makeup?? for everyone ?? if so, need to start earlier
12:30-1:30 Lauren's Hair - usually takes an hour
1:00 - Esteban and the Groomsmen get dressed
1:30 - Bridesmaids get dressed before Lauren
2:00 Photographers arrive - Getting ready for both bride & groom
2:00 - Lauren gets into her gown
2:00 - Your Day Your Way coordinators arrive at MD Yacht Club
2:00 - Vendor arrivals at MD Yacht Club
2:00 -Estaban arrives at MD Yacht Club - keep him hidden from Lauren
2:30 - Lauren arrives at MD Yacht Club
3:00-3;15 - First Look with Bride & Groom
3:30 - Caterer arrives,Mission BBQ
3;15-3:30 - Bride & Groom with Bridal Party
3:30-4:20 - Bride & Groom with both sets of parents (family) *get all photos done ahead of time
4:20- Bride & Groom go inside and hide from guests
5:00 - Guests begin to arrive - get seated at the Ceremony site
5:30-6:00 - Ceremony at the Gazebo
6:00-6:30 - Cocktail Hour
6:00-6:15 - Couples Photos / Sunset Photos
6;15 - Bride & Groom enjoy a private dinner in Board Room
6:30-10:00 - Reception
6:30 - Guests get seated (if not already)
6:40 - Introductions (earlier if everyone is already seated)
6:45 - Welcome Speech by father of the Bride ?? (5 min)
6:50 - Dinner Buffet
7:25 - Toasts toward the end of dinner, Maid of Honor & Best Man (short & sweet)
7:35 - Parent Dances
7:40 - Cake Cutting
7:50 - Bride & Groom's First Dance (leads into dancing
7:55-10:55 - Dancing
*if you decide to do a special exit - we would end the dancing at 10:50 - invite guests outside - hand out special exit items, while you two do a private dance
10:00-11:00 - Cleanup
VENDOR LIST
PHOTOGRAPHER
Arcadia Pictures
(443) 699-5378
Arrival Time
2:00-10:00 pm
Where:
Yacht Club
Booked Time:
8 hours
Is There a First Look
Yes (ready by 3:00) 4:00 -
Where Will It Be
Brides' Air Bnb & then to Yacht Club (can get in a 3 pm)
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
B&G, B&G w/ Bridal Party / B&G with families
Sunset Time
6:06 pm
Dietary Restrictions
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
OFFICIANT
Marjorie
(443) 618-7143
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
CEREMONY VENUE
Maryland Yacht Club
(410) 255-4444
Time of Ceremony
5:30-6:00 pm
Venue
Maryland Yacht Club / Gazebo
Rehearsal Date & Time
Thurs 5:30-6:30 (they'll be there at 5 - but his family might be late
Rehearsal Location
Yacht
Wedding County
Already Married
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
4 chairs in 1st row for Lauren (1 parents / 2 GPs / 2 chairs on Esteban's side in front row
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
??
Will There Be An Aisle Runner or Petals
Unity Sand - maybe
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
What Signage Do You Have for the Ceremony
Welcome Sign / Easel
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
If Yes, Who Will Set It Up
Who Will Decorate It
Do You Have Separate Ceremony Musicians
String Quartet (30 min before prelude / ceremony) 5-6 pm /Two Rivers Chamber Music
What Is The Rain Plan
Inside
CEREMONY NOTES:
RECEPTION VENUE
Maryland Yacht Club
(410) 255-4444
Venue Location
Maryland Yacht club
What Time are Vendors Allowed In
Noon pm
RECEPTION NOTES:
Fall colors
They need Special Event Insurance
COCKTAIL HOUR
Time of Cocktail Hour
6:00-6;30 pm
Location
Bar area
Are There Separate Musicians
DJ
What Is The Decor of The Cocktail Hour
Entire Venue - set up by the time ceremony starts
Is There Signage For The Cocktail Hour
Seating Chart / Individual table cards on stands
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
6:30-10:00 pm
What Signage Do You Have For The Reception
No
Will You Provide a Guest Book
Yes
What Type
Audio Phone / Life on Record / goes to them online
Will You Have Place Cards Or a Seating Chart
Seating Chart Cards
Will You Provide the Table Numbers
Yes / go on stands
Will You Provide a Gift Box For The Gift Table
Online registry / honeymoon fund / Card Box
Will You Provide Bathroom Baskets
No
Will You Have a Memorial Table
Yes
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Photos
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
Runner / battery candles
Who Will Be the Person(s) To Take Everything At The End of The Night
Bride & Groom / Parents
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
Live Painter / ceremony kiss / continue to paint for the night for guests
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes / Private room to eat dinner (15 min before reception) /Board Room area / Get ready rooms by the bar
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
No
CATERER
Mission BBQ - Buffet
410-840-7300
Mission BBQ-Kathryn Dunn
Arrival Time
3:30 pm
Booked Time
3:30-11:00 pm / he'll confirm
What Is Your Guest Count
56
How Many Are Kid's Meals
1 under 10 / 1 under 11 (flower girls)
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
??
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
BAKER
Herman's BakeryCostco
Arrival Time
Grandmother is bringing them at 4:30 pm / Dad is brining sheet cakes the night before
Is It a Tiered Cake or a Small Cake
Small Cake/Herman's & Sheet cakes
If It Is a Tiered Cake, How Many Tiers Is It
N/A
Do You Want to Save The Top
N/A
If It's a Small Cake, Do You Want to Save The Rest of It
Save it
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
Smores /ingredients provided by bride & groom
If Yes, Are They Coming From The Baker
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
Stand for the small cake
Are You Providing Your Own Knife & Cake Server
Yes
Are You Providing a Cake Topper
Yes / Flowers on tiers by Hermans
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
FLORIST
Little House of Flowers
(410) 923-3170
Martha D'Onofrio
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Fall Colors
Reception Flower Details
FLORIST MISC. NOTES
DJ/BAND
Tousaint Productions
2402770334
443-591-55335
Tahje Gaskin /Alexander Yuile
Arrival Time
Booked Time
4 hours (cocktail & reception) / 6:00-10:00 pm
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Yes / Private Last Dance
Misc Flow/Introductions Notes
BRIDAL PREP
Where Will You Be Getting Ready
Air BnB -1197 Watervale Ct., Pasadena, MD 21122
Where is The Groom Getting Ready
Down the street at his brother's house
HAIRSTYLIST INFORMATION
Hairstylist Name
Hairstylist's Cell Phone Number
Arrival Time and End Time
1:00 / Laura 1:30
Number of Girls Getting Their Hair Done
6 + Bride
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Blush Hair Salon
Makeup Artist Cell Phone Number
(410) 571-5147
Number of Girls Getting Their Makeup Done
9
How Many Makeup Artists
BRIDAL PREP NOTES:
TUX SHOP
Men's Warehouse
INVITATIONS
FAVORS
Berger Cookies / Chocolate Crabs
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
At each place setting
FAVOR NOTES:
PHOTO BOOTH
No
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
Arcadia Pictures
(571)4570598
Arrival Time
Where
Booked Time
Don't see hours on conract
Is There a First Look
Yes
Where Will It Be
MD Yacht Club
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
Uber/Lyft Code
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
LIVE PAINTER
Alfredo Carlton
First kiss at ceremony
GUEST ROOM BLOCK
Hilton, Arundel Mills
30 minutes
Family Discount