EVENT DETAILS
Sarah
Scott
Saturday, October 5, 2024
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NOTES
Lead Coordinator: Renee Jordan
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DRAFT TIMELINE
The vibe of the wedding is Casual
4:00 - Hair and Makeup needs to be done
4:30- Bride gets into her dress
Bridal party will be ready by 5:00 - they're all getting ready together
5:00 - Photographer arrives at hotel
Photos at Inner Harbor
5:30 pm - Vendors arrive at the Aquarium
6:30 - Bridal party arrives at Aquarium / go to their designated room
6:30 - Guests begin to arrive - held in the lobby
7:15-7:45 - Ceremony - Pier 3 0 L1 Harbor / Overlook
7:45-8:45 - Cocktail Hour / Tour / Flip Ceremony Room for reception
7:45-8:15 - More couples photos (15 min)
8:15 -8:45 Bride & Groom join the Cocktail Hour - 4th floor/ Tour
8:45 - Guests invited to ground floor to be seated - will arrive staggered
8:55 - Everyone is seated / minging
No introductions
9:00 - Dinner / Buffet
9:30 - 1st Dance / Ben will introduce
9:35 - Cake Cutting
9:40 - 10:55 Dancing (really wants dance if things go earlier than we have scheduled)
10:55 - Last Dance
11:00 - End of Wedding
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VENDOR LIST
PHOTOGRAPHER
Tina (from Timeless Photo)
571-308-9088
Arrival Time
5 pm
Where:
Outside of the Baltimore Aquarium
Booked Time:
5 PM to 11 PM
Is There a First Look
No
Where Will It Be
N/A
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Bridal party included, parents likely no
Sunset Time
6:43 pm
Dietary Restrictions
Is There a Second Shooter
No
PHOTOGRAPHER NOTES:
Photos during Cocktail Hour as well
OFFICIANT
Ben Myers
301-821-6248
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
Personal friend
CEREMONY VENUE
Baltimore Aquarium - Derek Lindsay
410-576-3864
Time of Ceremony
7:00-7:30 pm
Venue
Baltimore Aquarium
Rehearsal Date & Time
4 PM 10/4/24 / Drop off items
Rehearsal Location
Baltimore Aquarium
Wedding County
Baltimore City (confirmed)
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
No
If Yes, Are You Providing or is The Florist
NA
How Many Rows Are Being Reserved
Families of flower girls upfront
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
Handful of flowers to throw / guests will pick up and put in basket
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
None
What Flowers Do You Have For The Ceremony
None
Are You Providing an Arch
No
If Yes, Who Will Set It Up
N/A
Who Will Decorate It
N/A
Do You Have Separate Ceremony Musicians
No-Playlist (walking down ceremony 1 song) / her uncle Gary / recetption-Officiant
What Is The Rain Plan
N/A
CEREMONY NOTES:
No bouquets
Hand Mic - Aquarium is providing
RECEPTION VENUE
Baltimore Aquarium
410-576-3864
Venue Location
Baltimore Aquarium
What Time are Vendors Allowed In
5:30 pm
RECEPTION NOTES:
Venue 7-11 pm
Wedding 7:15-7:45
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COCKTAIL HOUR
Time of Cocktail Hour
7:30-8:30 pm with tour
Location
Blue Wonders Building (main Buiding)
Are There Separate Musicians
Play List
What Is The Decor of The Cocktail Hour
No
Is There Signage For The Cocktail Hour
No
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
8:30-11:00 pm
What Signage Do You Have For The Reception
Seating Chart
Will You Provide a Guest Book
No
What Type
N/A
Will You Have Place Cards Or a Seating Chart
Seating Chart
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
No - maybe a basket
Will You Provide Bathroom Baskets
No
Will You Have a Memorial Table
no
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N/A
Will There Be Yard Games
N/A
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
N/A
Who Will Be the Person(s) To Take Everything At The End of The Night
Parents of the Brides (Signs, Centerpieces) Gifts / Card Box & Cake to B&G
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
N/A
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
No - sit with friends
If Yes, What Is The Decor For This Table
N/A
Will You Provide Your Toasting Glasses
N/A
CATERER
In-house / SSA Group
Kimberly Wingate
Arrival Time
N/A
Booked Time
N/A
What Is Your Guest Count
90 invited / 81 (tables of 8)
How Many Are Kid's Meals
15 - suggested kids bags or kid's table
Vendor Count
2 coordinators & 1 photographer / no DJ
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
Yes (2) no names / no signs
If Yes, What Are The Names of The Drinks
Mojito / Mocktail
Will You Have Signs Showing Names and Ingredients
She's asking the Aquarium
CATERER NOTES:
BAKER
Cake by Jason
Jason
Arrival Time
5:30pm
Is It a Tiered Cake or a Small Cake
Small cake with sheet cake
If It Is a Tiered Cake, How Many Tiers Is It
N/A
Do You Want to Save The Top
No / 2 slices of the cake for bride & groom
If It's a Small Cake, Do You Want to Save The Rest of It
Serve with the rest of the sheet cake (save 2 slices)
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
Sheet cake
If Yes, Are They Coming From The Baker
Yes
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
N/A
Are You Providing Your Own Knife & Cake Server
using the Aquarium's
Are You Providing a Cake Topper
No
If Yes, Will It Be Taken to The Baker
N/A
BAKER NOTES:
They're getting a small cake to cut and a sheet cake. Arrival time - parents are bringing the cake between 5:30-6:00pm.
FLORIST
DIY
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
No
Cocktail Hour Flower Details
None
Centerpiece: Bowl with fish,
Reception Flower Details
Fish bowls with stones & fairy lights & fake aquatic figurines; figurines around the bowls; bury the starter under gravel
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FLORIST MISC. NOTES
No bouquets
DJ/BAND
Playlist
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
Assigning someone to handle it.
Officiiant - Emcee
Introductions:
Bride & Groom
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
No hair/makeup - DIY
Where Will You Be Getting Ready
Homewood Suites, 625 South President St. - 3 blocks from Aquarium - they're all getting ready together - bride & groom
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
DIY
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
DIY
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
DRESS SHOP
TUX SHOP
INVITATIONS
RSVP 8/20
81 guests
FAVORS
No
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
No
PHOTO BOOTH
No
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
No
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
No
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
No