EVENT DETAILS
Melissa
Tim
Friday, October 11, 2024
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NOTES
Draft Timeline:
10:00 - Bride & Bridal Party arrive at Water's Edge
10:00 - Brook Renee Hair and Makeup arrives at Water's Edge
2:00 - Coordinators arrive (Your Day Your Way)
2:00 -Tim & Groomsmen arrive at Water's Edge
2:00 - Tim's daughter gets dressed
2:30-2:50 -Tim & Groomsmen gets dressed
2:30 -Photographer takes photos of Tim getting ready
First look with Tim and his daughter
2:50-3:05 - Formal's with Tim's groomsmen
3:05-3:15 - Tim's individual portraits
3:20-4:20 - Melissa's getting ready
3:30 - Hair and Makeup Completed
4:15 - DJ arrives (Estimated Time)
4;20-4:40 - Photos of Melissas and her bridesmaids - getting dressed
4:40-4:50 - Melissa's individual portraits
4:45 - Vehicle arrives at Hilton Garden Inn, Philadelphia Rd,, Bel Air to pick up guests (will fill in type of vehicle when I receive the contract)
4:45 - Officiant arrives (Estimated Time)
4:50-5:00 - First Touch
5:00-5:30 - Details shots / cushion time
5:00 - Guests arrive at Water's Edge / Prelude Music begins
5:30-6:00 - Ceremony
6:00-6:30 - Couples Photos
6:00-7:00 - Cocktail Hour on Patio
6:10-6:20 - Coordinators and Maid of Honor Gathers the Family for photos
6:20-6:50 - Family Photos - Golden Hour / Sunset Photos
6:50-7:00 - Full Wedding Party
7:00-11:00 - Reception
7:00-7:10 - Invite guests to go to Ballroom and find their seats
7;10 - Introductions
7:15 - First Dance
7:20 - Welcome Speech by ???
Blessing over food ??
7:30-8:30 Dinner (salads are pre-set??)
8:20 - Toasts by Maid of Honor & Best Man (toward the end of Dinner) Drink of Choice
8:30 - Cake Cutting
8:35 - Parent Dances
8:40 - Anniversary Dance
8:50-10:55 - Dancing
9:10 - Karaoke starts
9:30 pm - Vehicle arrives at Water's Edge to take early bird guests back to the hotel
10:30 - Photographers depart
10:55 - Last dance
11:00 - Wedding Ends (private?)
11:00 - Vehicle arrives at Water's Edge to take guests back to the hotel
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VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way LLC
410-925-1086
Lead Coordinator, Tia Sturgis 443-366-3774
PHOTOGRAPHER
Once Like a Spark
Emergency Contact: Michelle Young (610) 506-7705
Arrival Time
3:20 pm
Where:
Water's Edge
Booked Time:
8 Lead / 6 hrs 2nd shooter
Is There a First Look
No / First Touch
Where Will It Be
N/A
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
N/A
Sunset Time
6:32 pm
Dietary Restrictions
Is There a Second Shooter
Yes - 6 hours
PHOTOGRAPHER NOTES:
OFFICIANT
Family Friend
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
They have a back up - Renee Murphy
CEREMONY VENUE
Water's Edge Events Center
Time of Ceremony
5:30-6:00 pm
Venue
Water's Edge (Outside/Waterfront)
Rehearsal Date & Time
10/10/24 5-6 pm
Rehearsal Location
Waters Edge
Wedding County
Harford Co. - already married
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/a
Do You Have Readers
Yes
If Yes, How Many
2 - Tim's Aunt - Meghan / Ramia
Will You Have Aisle Markers
No
If Yes, Are You Providing or is The Florist
N./A
How Many Rows Are Being Reserved
1st row - reserved signs
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
Maybe
What Flowers Do You Have For The Ceremony
Arch Flowers (Lings Moments)
Are You Providing an Arch
Yes - using Waters Edge's arch
If Yes, Who Will Set It Up
Water's Edge
Who Will Decorate It
We will
Do You Have Separate Ceremony Musicians
DJ
What Is The Rain Plan
Ballroom - guests will sit at rounds
CEREMONY NOTES:
RECEPTION VENUE
Water's Edge Events Center
Venue Location
Water's Edge (Main Ballroom) Joette
What Time are Vendors Allowed In
2 pm
RECEPTION NOTES:
COCKTAIL HOUR
Time of Cocktail Hour
6:00-7:00 pm
Location
Water's Edge - Patio
Are There Separate Musicians
DJ
What Is The Decor of The Cocktail Hour
No
Is There Signage For The Cocktail Hour
No
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
7::00-11:00 pm
What Signage Do You Have For The Reception
Welcome Sign - Maybe
Will You Provide a Guest Book
Yes - but not typical book
What Type
Polaroid Camera / Scrap book / Pens
Will You Have Place Cards Or a Seating Chart
Seating Chart
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
No
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N/A
Will There Be Yard Games
N/A
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
No
Who Will Be the Person(s) To Take Everything At The End of The Night
Bride's sister or Tim's Parents ???
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
Her mom is doing that
Will You Provide Your Toasting Glasses
No - caterer's
CATERER
In-house
Joette
Arrival Time
Booked Time
What Is Your Guest Count
138
How Many Are Kid's Meals
Just their baby
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
No
If Yes, What Are The Names of The Drinks
N/A
Will You Have Signs Showing Names and Ingredients
N/A
CATERER NOTES:
BAKER
Yia Yia's
Arrival Time
4:00 pm
Is It a Tiered Cake or a Small Cake
Yes
If It Is a Tiered Cake, How Many Tiers Is It
4
Do You Want to Save The Top
Yes
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
Yes - brought out with dinner - display
If Yes, Are They Coming From The Baker
Waters Edge
What Kind
Assorted
Do You Have Any Rentals Such as Stands, Trays, Etc.
Venue's
Are You Providing Your Own Knife & Cake Server
No - use venue's
Are You Providing a Cake Topper
Yes
If Yes, Will It Be Taken to The Baker
??
BAKER NOTES:
Cake Table
Desserts - Served
FLORIST
DIY - Ling's momens (her mom)
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
May give away
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
Wants table numbers back
FLORIST MISC. NOTES
DJ/BAND
Dance Masters Entertainment
Derek Heckler
Arrival Time
2:30 pm
Booked Time
5:00-11:00 pm
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
N/A
DJ/BAND NOTES:
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FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
they will stand to watch the first dance
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
no
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
they will be acknowledged from their tables
How Do You Want to Be Announced
Are You Changing Clothes
no
Is There a Special Exit
No
Misc Flow/Introductions Notes
Refeption Flow:
7;10 - Introductions
- Acknowledge Grandparents from their seatt, Ed & Polly Dougherty
- Parents of the Bride: Judi & ??
- Mother of the Groom:: Eric & Tina Keuhn
- Father of the Groom: Mike Murphy
Bridal Party:
- Will Mottram & Leslie Lewis
- Jackson Wyastt & Carol Dougherty
- Brandon Reynolds & Camden Sammartan
- Mike Murphy & Jeessica Roche
- Joey McFillin & Michelle Young
Bride & Groom
- Tim & Mellissa Volkert
7:15 - First Dance
7:20 - Welcome Speech by ???
Blessing over food ??
7:30-8:30 Dinner (salads are pre-set??)
8:20 - Toasts by Maid of Honor & Best Man (toward the end of Dinner)
8:30 - Cake Cutting
8:35 - Parent Dances
8:40 - Anniversary Dance
8:50-10:55 - Dancing
9:10 - Karaoke starts
10:30 - Photographers depart
10:55 - Last dance
11:00 - Wedding Ends
- Aciknowledge Grandparents from their seatt, Ed & Polly Dougherty
- Parents of the Bride: Judi & ??
- Mother of the Groom:: Eric & Tina Keuhn
- Father of the Groom: Mike Murphy
Bridal Party:
Will Mottram & Leslie Lewis
Jackson Wyastt & Carol Dougherty
Brandon Reynolds & Camden Sammartan
Mike Murphy & Jeessica Roche
Joey McFillin & Michelle Young
Bride & Groom - Melissa & Tim
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ENTERTAINMENT
BRIDAL PREP
Brooke Renee Bridal & Lashes
443-866-3569
Where Will You Be Getting Ready
Water's Edge
Where is The Groom Getting Ready
Water's Edge
HAIRSTYLIST INFORMATION
Hairstylist Name
Brooke Renee Bridal & Lases (Co-worker)
Hairstylist's Cell Phone Number
Arrival Time and End Time
10:00 am
Number of Girls Getting Their Hair Done
5 + bride / both moms / her sisters / cousin included in count
How Many Stylists
1
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Brooke Renee
Makeup Artist Cell Phone Number
443-866-3569
Number of Girls Getting Their Makeup Done
5+ bride
How Many Makeup Artists
1
BRIDAL PREP NOTES:
Upstairs in Bridal Suite
DRESS SHOP
Curvaceous Couture
TUX SHOP
INVITATIONS
FAVORS
MAYBE
Are You Providing Favors
maybe
If Yes, Type of Favors
we are thinking some type of tree ornament - haven't decided yet
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
probably displayed on a table if we do it.
FAVOR NOTES:
RENTALS
PHOTO BOOTH
No
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
No
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
Scotts Transportation
How Many Shuttles
1
Booked Time for Each
4:30 - 11:30
How Many Locations for Pick Up
1
Names of the Hotels that They Are Staying At
Hilton Garden Inn Bel Air on Philadelphia Rd
Distance and Time Between Each Stop
Pick up from hotel to venue at 4:45 pm for guests
Pick up 1 from Venue to hotel at 9:30 pm
Pick up 2 from Venue to hotel at 11 pm
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We are still finalizing things with the vendor - will provide contact when we have it.
TRANSPORTATION NOTES: