EVENT DETAILS
Mariella
Brian
Friday, March 15, 2024
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NOTES
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VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way LLC
410-925-1086
Client selected Day of Coordination service
PHOTOGRAPHER
Sam Copland Photography
239-284-8262 Cell
Arrival Time
Where:
Booked Time:
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
Is There a Second Shooter
PHOTOGRAPHER NOTES:
*they are based in Florida
*I suggested their hours be from 2:30-9:30 pm
~~
· PHOTOGRAPHER’S NAME: Sam (female)
· ARRIVAL TIME: 2:30
· WHERE: Marriott Waterfront
· BOOKED TIME: 7 hours
· IS THERE A FIRST LOOK? Yes
o WHERE WILL IT BE? Marriott Waterfront
o WILL IT BE JUST THE BRIDE & GROOM OR WILL BRIDAL PARTY & PARENTS BE INCLUDED? Bride & Groom Only
· SUNSET TIME: 7:14 pm
· DIETARY RESTRICTIONS:
· DO THEY HAVE AN ASSISTANT? Yes
o HOW MANY? 1
OFFICIANT
Aidanora
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
*Brian & Mariella will send her the Timeline
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· OFFICIANT’S NAME: Aidanora
· CELL NUMBER:
· ARRIVAL TIME:
· EMAIL ADDRESS:
CEREMONY VENUE
Baltimore Museum of Art (Fox Court)
Time of Ceremony
Venue
Rehearsal Date & Time
Rehearsal Location
Wedding County
Will You Have Programs
If Yes, Will They Be Placed on Seats or in a Basket
Do You Have Readers
If Yes, How Many
Will You Have Aisle Markers
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Will There Be An Aisle Runner or Petals
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
If Yes, Who Will Set It Up
Who Will Decorate It
Do You Have Separate Ceremony Musicians
What Is The Rain Plan
CEREMONY NOTES:
Alicia Crosby
~~
· REHEARSAL DATE & TIME: 3/14 - 1:00-2:00 - they're confirming with Alicia
· REHEARSAL LOCATION: BMA
· WEDDING COUNTY: Baltimore City
· START TIME: 6:00 pm
· ENDING TIME: 6:30 pm
· WILL YOU HAVE PROGRAMS? No
· DO YOU HAVE READERS? No
*****PARENTS WILL HAVE RING - RING WARMING*****
· WILL YOU HAVE AISLE MARKERS? Reserved Signs
o ARE YOU PROVIDING OR IS THE FLORIST? Bride
o HOW MANY ROWS ARE BEING RESERVED? One on each side
· IS THERE A UNITY CANDLE, WINE BOX, HAND FASTING, ETC? No
· WILL THERE BE AN AISLE RUNNER? No
· WHAT SIGNAGE DO YOU HAVE FOR THE CEREMONY? None
· WHAT FLOWERS DO YOU HAVE FOR THE CEREMONY? Bouquet
· ARE YOU PROVIDING AN ARCH? No (6) pedestals graduating heights - vases on top; Sweetheart table will go in this place
Other:
· ARE THERE RENTAL ITEMS? No
· DO YOU HAVE SEPARATE CEREMONY MUSICIANS? No
RECEPTION VENUE
Baltimore Museum of Art (Fox Court)
Venue Location
What Time are Vendors Allowed In
RECEPTION NOTES:
Alicia Crosby
~~
· WHAT TIME ARE VENDORS ALLOWED IN? 4:00 pm
· VENDOR COUNT: (2) coordinators (1) DJ (2) Photographers = 5
Cocktail Hour:
· START AND END TIME: 6:30-7:30 pm
· LOCATION: Fox Court (Tables will be pushed back & then put into place after ceremony
· ARE THERE SEPARATE MUSICIANS? No
· WHAT IS THE DÉCOR FOR THE COCKTAIL HOUR? N/A
· IS THERE SIGNAGE FOR THE COCKTAIL HOUR? No
~~
Reception
· WHAT IS THE STARTING AND ENDING TIME: 7;30-11:00 pm
· WHAT SIGNAGE DO YOU HAVE FOR THE RECEPTION? Welcome Sign on easel @ entrance (mirror)
· WILL YOU PROVIDE A GUEST BOOK? No
· WILL YOU HAVE PLACE CARDS OR A SEATING CHART? Place Cards; on gift table by the front doors
* Cards at each place setting with Spanish interpretation of her mother's toast (could be on the back of the menu card that the caterer is providing); told her to put each table in zip loc bags with diagram
· WILL YOU PROVIDE THE TABLE NUMBERS? Yes, she'll give those to me
· WILL YOU PROVIDE A GIFT BOX FOR THE GIFT TABLE? Yes "Thanks w/initials; gift table by the front door
· WILL YOU PROVIDE BATHROOM BASKETS? No
· WILL YOU HAVE A MEMORIAL TABLE? No
· WHAT DÉCOR OTHER THAN FLOWERS WILL YOU HAVE FOR THE RECEPTION? We will set up up cylinders with floating candles and any other items for the table; she'll give me a diagram; Raimondi's will place centerpieces
· WE NEED TO DESIGNATE CARS TO TAKE GIFTS AND ALL PERSONAL ITEMS AT THE END OF THE NIGHT.
o WHO WILL THAT BE? Caterer will take everything.
· IS THERE ANY OTHER ENTERTAINMENT, No
Sweetheart or Head Table
· ARE YOU HAVING A SWEETHEART TABLE OR A HEAD TABLE? Sweetheart Table
· WHAT IS THE DÉCOR FOR THIS TABLE? Her bouquet and pillars gracing the table
· WILL YOU PROVIDE YOUR TOASTING GLASSES? Yes, but they want these placed at the cake table
COCKTAIL HOUR
Time of Cocktail Hour
Location
Are There Separate Musicians
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
What Signage Do You Have For The Reception
Will You Provide a Guest Book
What Type
Will You Have Place Cards Or a Seating Chart
Will You Provide the Table Numbers
Will You Provide a Gift Box For The Gift Table
Will You Provide Bathroom Baskets
Will You Have a Memorial Table
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
If So, What Yard Games Need to Be Set Up
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
CATERER
Classic Catering - Bobby Pressman
Arrival Time
Booked Time
What Is Your Guest Count
How Many Are Kid's Meals
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
If Yes, Where Are You Purchasing It From
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
If No, Who Is Taking The Liquor at The End of The Night
Are You Having Signature Drinks
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
3 8' tables outside the poles on the dance floor area, each side - total 6 tables
o HOW MANY ARE KIDS MEALS? 0
· VENDOR COUNT: (2) coordinators (1) DJ (2) Photographers = 5
· VENDOR DIETARY RESTRICTIONS:
* There is a champagne toast - pre-pour for parent's toasts
· ARE YOU HAVING SIGNATURE DRINKS? Yes / Signs
o WHAT ARE THE NAMES OF THE DRINKS? Caterer is doing signs
o WILL YOU HAVE SIGNS SHOWING NAMES AND INGREDIENTS? Caterer is providing
BAKER
Classic Catering
Arrival Time
Is It a Tiered Cake or a Small Cake
If It Is a Tiered Cake, How Many Tiers Is It
Do You Want to Save The Top
If It's a Small Cake, Do You Want to Save The Rest of It
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
If Yes, Are They Coming From The Baker
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Are You Providing a Cake Topper
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
Cake will be put back by the desserts for the ceremony and then moved to the left of the sweetheart table (looking at it) by one of the pillars
~~
· ARRIVAL TIME: The caterer's are bringing the cake
· IS IT A TIERED CAKE OR A SMALL CAKE? 2-tiers - Cut bottom tier; SAVE TOP LAYER
o IF IT’S A TIERED CAKE, HOW MANY TIERS IS IT? 2 tiers
o DO YOU WANT TO SAVE THE TOP? Yes
· ARE YOU HAVING OTHER DESSERTS? mini dessert bar
o ARE THEY COMING FROM THE BAKER? Caterer
· ARE YOU PROVIDING YOUR OWN KNIFE & CAKE SERVER? Yes
· ARE YOU PROVIDING A CAKE TOPPER? Yes, 2 crystals on wire that stick into the cake
o WILL IT BE TAKEN TO THE BAKER? Taking to Caterer
· DO YOU HAVE ANY RENTALS, SUCH AS STANDS, TRAYS, ETC? Crystal Stand belongs to the bride
FLORIST
Raimondi's
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
*She's looking into Raimondi's
~~
· ARE YOU GIVING YOUR CENTERPIECES AWAY TO THE GUESTS? Yes, as well as the cylinders/candles
· ARE YOUR PERSONAL FLOWERS (BOUQUETS, BOUTs, ETC. BEING PROVIDED BY THE FLORIST? Yes
· RECEPTION FLOWERS DETAILS:
· ARE THERE ANY OTHER DECORATIONS BESIDES FLOWERS? varying height cylinders with floating candles; bride & groom will provide containers of water; they will give me a picture of how they want each table to look
DJ/BAND
Chris Styles Events
202-438-6699 Cell
202-438-6699
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
DJ's NAME: Chris
~~
· ARRIVAL TIME: 4:00 pm
· BOOKED TIME: 5:30-11:00 pm
· IS YOUR DJ OR BAND ALSO YOUR EMCEE? Yes
~~
See Timeline for flow
· ARE YOU CHANGING CLOTHES? No
· IS THERE A SPECIAL EXIT? They will depart at 10:45; guests will stay and have one more dance
·
Suggested flow:
· Introductions
· First Dance
· Welcome Speech (Who) - No welcome speech; bride & groom will thank the guests for coming
· Blessing of Food (Who): No
· Dinner/Buffet
· Toasts toward the end of dinner (Who): Yes, both parents; his Dad, then her mom (Spanish)
· Parent Dances: Bride/Dad ; no Mother/Son
· Cake Cutting
· Bouquet Toss (no garter toss)
· Any special dances, such as Hora, Apron Dance: No
· Dancing / Party Time
· Special exit: Maybe
· After Party: No
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
Hair & Makeup (Emily Seeley)
Where Will You Be Getting Ready
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
*Need to be done by 2:00 pm
~~
· WHERE ARE YOU GETTING READY? Baltimore Marriott Waterfront
· WHERE IS THE GROOM GETTING READY? Baltimore Marriott Waterfront
Hair Stylist - Lucja (Woo-sah)
· ARRIVAL TIME & END TIME: 2:00 pm end time
· CELL PHONE NUMBER:
- EMAIL: lucja.bridalstylist@gmail.com
· NUMBER OF GIRLS GETTING THEIR HAIR DONE: Just the Bride
· HOW MANY STYLISTS? 1
Makeup Artist: Emilu Seeley
· CELL PHONE NUMBER: 443-624-5357
- EMAIL: emilyseeleymua2gmail.com
· NUMBER OF GIRLS GETTING THEIR MAKEUP DONE: Bride, Best Friend, & Mom
· HOW MANY ARTISTS? 1
DRESS SHOP
TUX SHOP
INVITATIONS
FAVORS
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
· ARE YOU PROVIDING FAVORS? Yes
o TYPE OF FAVOR? Bottle of Rum
o WILL THE FAVOR BE PLACED AT EACH SEAT, PUT IN A BASKET, OR DISPLAYED ON A TABLE? Basket at exit; put out after cake cutting
RENTALS
Select Event Rentals
They are working with Select Event Rentals as opposed to Alicia - renting long wide tables
PHOTO BOOTH
None
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
Bride & Groom will take UBER Black (executive)
TRANSPORTATION
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES: