EVENT DETAILS
Nimma
Jeremy
Sunday, October 22, 2023
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NOTES
VENDOR LIST
PHOTOGRAPHER
Duvall Photography (CAN'T FIND)
Arrival Time
Where:
Booked Time:
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
Is There a Second Shooter
PHOTOGRAPHER NOTES:
· PHOTOGRAPHER’S NAME: Audrianna
· CELL NUMBER: 410-303-2181
· ARRIVAL TIME: 12:30 pm
· WHERE: Merriweather Lakehouse/hotel room
· BOOKED TIME: 12:30-6:30 pm
· IS THERE A FIRST LOOK? With Mom, her son, and then friends
o WHERE WILL IT BE? in her hotel room
o WILL IT BE JUST THE BRIDE & GROOM OR WILL BRIDAL PARTY & PARENTS BE INCLUDED? Mom, Friends, and Son
· SUNSET TIME: 6:19 PM
· DIETARY RESTRICTIONS:
· DO THEY HAVE AN ASSISTANT? No
OFFICIANT
Timothy Lezama (Father of Groom)
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
Father of the Groom: Timothy Lezama
· ARRIVAL TIME: 1:40 with the Groom
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CEREMONY VENUE
Merriweather Lakehouse (Outside)
410-730-3900
Time of Ceremony
Venue
Rehearsal Date & Time
Rehearsal Location
Wedding County
Will You Have Programs
If Yes, Will They Be Placed on Seats or in a Basket
Do You Have Readers
If Yes, How Many
Will You Have Aisle Markers
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Will There Be An Aisle Runner or Petals
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
If Yes, Who Will Set It Up
Who Will Decorate It
Do You Have Separate Ceremony Musicians
What Is The Rain Plan
CEREMONY NOTES:
**NO REHEARSAL
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*They are already married
*They will have a Playlist - her sister is managing it
*No table needed
*Bride is dropping 50 chairs at 9:30 (ghost acrylic chairs)
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· START TIME: 3:00 pm
· ENDING TIME: 3:30 pm
· WILL YOU HAVE PROGRAMS? No
· DO YOU HAVE READERS? No
· WILL YOU HAVE AISLE MARKERS? Reserved Signs for each side of 1st row
o ARE YOU PROVIDING OR IS THE FLORIST? Bride
o HOW MANY ROWS ARE BEING RESERVED? 1st on each side
· IS THERE A UNITY CANDLE, WINE BOX, HAND FASTING, ETC? No
· WILL THERE BE AN AISLE RUNNER? Yes, Bride is putting it down ahead of time
o WILL IT BE PLACE AHEAD OF TIME? Yes by Bride
* Ribbon off aisle
o WHO IS PROVIDING? Bride
· WHAT SIGNAGE DO YOU HAVE FOR THE CEREMONY? Welcome Sign
· WHAT FLOWERS DO YOU HAVE FOR THE CEREMONY? N/A
· ARE YOU PROVIDING AN ARCH? Yes
o WHO WILL SET IT UP? Bride
o WHO WILL DECORATE IT? Bride
Other:
· ARE THERE RENTAL ITEMS? Chairs
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Welcome Table with flowers, seeds, cones & blankets
RECEPTION VENUE
Merriweather Lakehouse (inside)
410-730-3900
Venue Location
What Time are Vendors Allowed In
RECEPTION NOTES:
*Bride is dropping everything off in the morning
*45 guests
*venue will move chairs from ceremony to reception
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· WHAT TIME ARE VENDORS ALLOWED IN? 10:00 am (we're getting there at Noon)
· VENDOR COUNT: 3 (2 coordinators; 1 photographer)
Cocktail Hour:
· START AND END TIME: 3:30-4:30 pm
· LOCATION: Same room as Cocktail Hour
· WHAT IS THE DÉCOR FOR THE COCKTAIL HOUR? small centerpices with smaller votives
· IS THERE SIGNAGE FOR THE COCKTAIL HOUR? Signature Drinks (maybe)
Reception
· WHAT IS THE STARTING AND ENDING TIME: 3:30-8:00 pm
· WHAT SIGNAGE DO YOU HAVE FOR THE RECEPTION? Welcome Sign@ entrance to reception; directional signs, Restroom Sign
· WILL YOU PROVIDE A GUEST BOOK? Yes with pens
o WHAT TYPE? Book
· WILL YOU HAVE PLACE CARDS OR A SEATING CHART? Seating Chart w/Easel
· WILL YOU PROVIDE THE TABLE NUMBERS? Yes
· WILL YOU PROVIDE A GIFT BOX FOR THE GIFT TABLE? Yes
· WILL YOU PROVIDE BATHROOM BASKETS? Yes, 1 shared bathroom
· WILL YOU HAVE A MEMORIAL TABLE? No
· WILL THERE BE YARD GAMES? No
o IF SO, WHAT YARD GAMES NEED TO BE SET UP?
· WHAT DÉCOR OTHER THAN FLOWERS WILL YOU HAVE FOR THE RECEPTION? DIY Hygrangeas, roses, hurricanes, candles,
· WE NEED TO DESIGNATE CARS TO TAKE GIFTS AND ALL PERSONAL ITEMS AT THE END OF THE NIGHT.
o WHO WILL THAT BE? Bride's Car
Head Table
· ARE YOU HAVING A SWEETHEART TABLE? No, they're at a Head Table
· WILL YOU PROVIDE YOUR TOASTING GLASSES? No
*Selfie Photo Booth station (IPAD)
COCKTAIL HOUR
Time of Cocktail Hour
Location
Are There Separate Musicians
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
What Signage Do You Have For The Reception
Will You Provide a Guest Book
What Type
Will You Have Place Cards Or a Seating Chart
Will You Provide the Table Numbers
Will You Provide a Gift Box For The Gift Table
Will You Provide Bathroom Baskets
Will You Have a Memorial Table
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
If So, What Yard Games Need to Be Set Up
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
CATERER
Arrival Time
Booked Time
What Is Your Guest Count
How Many Are Kid's Meals
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
If Yes, Where Are You Purchasing It From
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
If No, Who Is Taking The Liquor at The End of The Night
Are You Having Signature Drinks
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
BAKER
Cake Corner
Arrival Time
Is It a Tiered Cake or a Small Cake
If It Is a Tiered Cake, How Many Tiers Is It
Do You Want to Save The Top
If It's a Small Cake, Do You Want to Save The Rest of It
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
If Yes, Are They Coming From The Baker
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Are You Providing a Cake Topper
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
*Venue is providing desserts
*Need cake worksheet
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· ARRIVAL TIME: Bride is bringing
· IS IT A TIERED CAKE OR A SMALL CAKE? 2-tiered
o IF IT’S A TIERED CAKE, HOW MANY TIERS IS IT? 2
o DO YOU WANT TO SAVE THE TOP?? Bride & Groom get left over cake
· ARE YOU HAVING DESSERTS? Yes, venue is providing
· ARE YOU PROVIDING YOUR OWN KNIFE & CAKE SERVER? Yes
· ARE YOU PROVIDING A CAKE TOPPER? Yes
· DO YOU HAVE ANY RENTALS, SUCH AS STANDS, TRAYS, ETC? No
FLORIST
DIY
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
DJ/BAND
N/A
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
She'll have a Playlist that her sister will manage
NO EMCEE
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·
Flow
Introductions
· WILL PARENTS & BRIDAL PARTY STAND DURING YOUR INTRODUCTIONS OR WILL THEY BE SEATED? Just the two of them will be introduced, if they decide to do it
· IS THERE A SPECIAL EXIT? Ther e might be; sparklers by the lake or something else at the exit
·
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FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
Where Will You Be Getting Ready
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
· WHERE ARE YOU GETTING READY? Hotel
· WHERE IS THE GROOM GETTING READY? House in Glen Burnie
Hair Stylist - she's doing her own hair
· ARRIVAL TIME & END TIME: 8:00-Noon
· NUMBER OF GIRLS GETTING THEIR HAIR DONE: Bride
*Getting ready in her hotel room
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Makeup Artist: Beauty by Vash (10:30-11:30)
She's having trouble getting hold of them - she might do her own makeup
DRESS SHOP
TUX SHOP
INVITATIONS
FAVORS
Individual Cakes
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
Individual cakes will be passed on
RENTALS
PHOTO BOOTH
DIY
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
There is a backup photo booth that she rented
VIDEOGRAPHER
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
NAME:
PHONE:
WHERE:
WHAT IS TIME FRAME:
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TRANSPORTATION
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES: