EVENT DETAILS
Christina
William "Will"
Sunday, September 22, 2024
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NOTES
Day of Coordination
Lead Coordinator -Stefanie
Assistant - Cassidy Coates
VENDOR LIST
PHOTOGRAPHER
Urban Row Photography
443-475-0642
Naomi Cataldo
Arrival Time
3:00 pm -@ Will's parents 'house
Where:
Cylburn - Gardens
Booked Time:
4:00 pm - arrive at venue / 6:00 pm Depart Venue / 2;15-7;15 photos / 7:20 departs
Is There a First Look
Yes in Western Ceremony - Gardens
Where Will It Be
Grounds at Cylburn
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Bride & Groom
Sunset Time
N/A
Dietary Restrictions
Is There a Second Shooter
No
PHOTOGRAPHER NOTES:
OFFICIANT
Friend
301-661-6669
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
She'll be coming with the bride
CEREMONY VENUE
Cylburn Mansion & Gardens
Time of Ceremony
Tea Ceremony 2:30-3:00 / Western Ceremony5:00-5:30 pm
Venue
Cylburn Arboretum Gardens
Rehearsal Date & Time
No rehearsal
Rehearsal Location
N/A
Wedding County
Baltimore City
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
Yes
If Yes, Are You Providing or is The Florist
Florist
How Many Rows Are Being Reserved
2
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Serving Tea to parents - before ceremony
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
Welcome Sign at entrance / Names & Wedding Date
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
Yes; florist is providing - repurpose for reception
If Yes, Who Will Set It Up
Florist
Who Will Decorate It
Florist
Do You Have Separate Ceremony Musicians
DJ; Bagpiper (Bride's processional and recessional) Duncan (4:30)
What Is The Rain Plan
Moving inside Volmer Center 5 - large room on right (bridal room)
CEREMONY NOTES:
- Tea Ceremony in white room in mansion - need chairs (room on right)
- 13 people will be served tea
- Only need 2 chairs for each couple that takes their tea
- Using my easel - figure out how I can get it over there
- Has 12 cups - Stefanie may need to rinse
- Set up tea and teapot on a table
- Stefanie will plug in kettle
- Stefanie will fill up fancy ceremonial tea pot
- Traditional Ceremony in the Gardens
- Cylburn will not have the chairs; she has to rent them. Told her to have the rental company set up the chairs and break them down.
RECEPTION VENUE
Mt. Washington Tavern (Sky Bar & Pimlico Room)
443-682-9700 Mary Booker
Venue Location
Mt. Washington Tavern
What Time are Vendors Allowed In
anytime after the ceremony is ver
RECEPTION NOTES:
Pimlico Room
COCKTAIL HOUR
Time of Cocktail Hour
6:00-7:00 pm
Location
Mt. Washington Tavern (Sky Bar Loft)
Are There Separate Musicians
DJ
What Is The Decor of The Cocktail Hour
bud vases - florist is setting up
Is There Signage For The Cocktail Hour
Signature Drink signs for the bar
COCKTAIL HOUR NOTES:
If they don't make it to the Cocvktail Hour, have Stefanie save them a nice plate of food - all the food selections
RECEPTION
What Is The Time of The Reception
7:00-11:00 pm
What Signage Do You Have For The Reception
Signature Drink Signs
Will You Provide a Guest Book
Yes
What Type
Polaroid Cameras, Scrapbook & Sharapies / little lobby area at top of stairs
Will You Have Place Cards Or a Seating Chart
Place Cards - long tables
Will You Provide the Table Numbers
Florist is providing
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
No
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N/A
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
Hold everything at Mt. Washington Tavern / Gifts to Will's mom or Aunt Jennifer; to - they'll pick up the next ay or will's jeep
Who Will Be the Person(s) To Take Everything At The End of The Night
N/A
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Sweetheart Table
If Yes, What Is The Decor For This Table
Florist is decorating
Will You Provide Your Toasting Glasses
No, using Tavern's
CATERER
In House
Arrival Time
Booked Time
What Is Your Guest Count
57 adults / 5 kids
How Many Are Kid's Meals
5
Vendor Count
(2) Coordinator (1) Photographer (1) DJ
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
Yes
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
Yes
CATERER NOTES:
BAKER
In-house
Shannon
Arrival Time
Is It a Tiered Cake or a Small Cake
Small - Private Cake Cutting - no announcement
If It Is a Tiered Cake, How Many Tiers Is It
N/A
Do You Want to Save The Top
No but they want to take home a lice eavh
If It's a Small Cake, Do You Want to Save The Rest of It
Serve it
If Not, Do You Want It Served To The Parent Tables
No
Are You Having Desserts
Yes on buffet
If Yes, Are They Coming From The Baker
In-house
What Kind
N/A
Do You Have Any Rentals Such as Stands, Trays, Etc.
N/A
Are You Providing Your Own Knife & Cake Server
No, using Tavern's
Are You Providing a Cake Topper
Yes
If Yes, Will It Be Taken to The Baker
N/A
BAKER NOTES:
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FLORIST
Florist for Mt. Washington Tavern
Holly
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Leave all flowers at venue
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
Florist is connected with Mt. Washington Tavern
Centerpieces will stay at restaurant
FLORIST MISC. NOTES
- They can use the florist that Mt. Washington is connected with
- Also, told them about my cylinders, candles & greenery
DJ/BAND
Shiny Entertainment
443-377-3587
Kristin Stock, Owner
Arrival Time
2:00 pm -Mt Washington Tavern / 3:45 Cylburn
Booked Time
5:00-11:00 pm
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
No
DJ/BAND NOTES:
- Ceremony & Reception
- Introduce when they arrive at the Cocktail Hour
- First Dance
- Welcome Speech? Father of the Bride
- Toasts, Diane, Bride's sister,; Will's Dad
- Buffet
- Move back to the Sky Bar
- Party Time
- Private Last Dance
- Special Exit - wands
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
N/A
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
N/A
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
Bride's parents - Richard & Annie Thai
Wills' parents - Anne & Fraser
flowers girls & irng bearers, Izzy, Teddy, kiki, Adrienne
Bride & Groom being introduced
ENTERTAINMENT
Bagpiper for ceremony
- Recessional music only
- arrives 4:45 pm
- 5:00 - play bridal processional
- 5:30 - music as guests departs
BRIDAL PREP
Down the Aisle in Style
410-522-2838
Where Will You Be Getting Ready
Delta Marriott - Cross Keys
Where is The Groom Getting Ready
Cylburn Mansion or his parents
HAIRSTYLIST INFORMATION
Hairstylist Name
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
Hair and Makeup should be done at 1:00 pm
DRESS SHOP
Brooks Bridal, Fairfax, VA
TUX SHOP
INVITATIONS
Send 7/21 - RSVP date 9/5
FAVORS
No
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
Ceremony Chairs
PHOTO BOOTH
No
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
- the DJ offers a photo booth - they're not sure if there's enough room
VIDEOGRAPHER
No
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
Thoroughbred Sedan
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
B&G
6:30 - p/up @ cylburn to Mt Washing
Back to hotel
TRANSPORTATION NOTES:
- Suggested a Lincoln Towncar for them to get from Cylburn to Mt. Washington Tavern and then to come back at the end of the wedding.
- Or they get an Uber
Guest Hotel Blocks
Delta Marriott Crosskeys
Crosskeys