EVENT DETAILS
Daniela
Matthew
Saturday, October 11, 2025
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NOTES
Draft Timeline:
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10/8 - 10/10
TBD - Elite Tents & Events - drops off rental items
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10/9/25
Pick up flowers
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10/10/25
4:00 - Rehearsal onsite - Cassidy
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10/11/25
8:00-11;00 am - Hair and Makeup *make sure 2 hours is enough time
11:00 Hair and Makeup must be finished
11:00 - Photographer arrives
11:15 - Details Shots (shoes, invitation, rings, jewelry, etc.)
11:30 - Robe shots
11:45 - Bridesmaids get dressed (2 sisters / BM & MOH) (suggested crochet hooks for button loops)
11:45 - Bride gets dressed - photos
12:15-12:30 Photos with Bride & Wedding Party
1230-12:45 - First Look with Bride's Dad and Step Father /Grandfather
12:45-1:45 - Formal Photos with Bride & Bridesmaids
12:45 - Groom and Groomsmen get dressed - in the house upstairs (same place)
1:00 - DINO Designs arrives
1:45-2:20- Photos with Groom and Groomsmen
1:00 - Caterer arrives (Est)
1:30 - Coordinator arrives (Est)
1:30 - Violinist arrives (Est.)
2:00 - DJ arrives
2:20 - Hide from guests
2:30 - Violinist plays
2:30 - Guests arrive
3:00-3:30 - Ceremony (Bilingual) / Dried flower toss as they exit the ceremony (it's okay to start at 3:10
(Dj is providing the mics)
3:30-4:30 - Cocktail Hour
3:30-4:00 - Formal photos, then join cocktail hour
4:00 - Gown bustled; join cocktail hour
4:30 - Violinist departs
4:30-9:00 - Reception
4:30 - Invite guests to be seated incl. the bride & groom
4:40 - Bride & Groom will walk in with cocktail and sit at the sweetheart table- DJ will do a shout out
4:45 - First Dance
4:50 - Thank You from Bride & Groom
5:00-6:00 Dinner (DJ makes announcement: bring your plate to the buffet. DJ will annouce tables)
5:45-6:00 Private cake cutting inside the house with photographer (no announcement)
Caterer will cut the sheet cake but hold in the kitchen
6:00 - Bring out desserts
6:00- Toasts by Maid of Honor & Best Man
6:10 - Parent Dances and Anniversary Dance
- Bride/Father
- Bride/Step Father
- Bride / Grandfather
- Mother/Son
- Anniversary dance
- Group Photo
6:35-7:00 - Dancing
7:00-Photographer leaves
7:00-7:30 - DJ announces cake serving (Dani and Matt will serve guests cake from dessert table)
7:30-7:50 - Dancing
7:50-8:00 - DJ announces a switch to disco party (Charles from Weekend Warriors will bring out disco decor and costumes, additional guests begin to arrive)
9:00 - Wedding over
9:00 - DJ departs, after party at the property officially starts
8:30 or 9:00 - Coordinator gathers will take memorial table, guest book, and gift table items inside. Leave everything else for the After Party. (Leave linens on hi-tops in lower level)
10/14/25
TBD - Elite Tents & Events picks up rental items
VENDOR LIST
PHOTOGRAPHER
Hannah Baddick Photography
717-339-6828 Cell
Hannah
Arrival Time
11:00 am
Where:
farm House
Booked Time:
8 hours (11:00 am - 7:00 pm)
Is There a First Look
Not with groom but with Dad & Step Dad
Where Will It Be
N/A
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
N/A
Sunset Time
6;15-6:35
Dietary Restrictions
Is There a Second Shooter
No
PHOTOGRAPHER NOTES:
OFFICIANT
Cesar
240-888-8005
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
CEREMONY VENUE
2307 harvest Farm Rd., Sykesville - Lawn (Aunt's house)
Time of Ceremony
3:00-3:30 pm (but we might start @ 3:10)
Venue
Aunt's Farm House
Rehearsal Date & Time
Cassidy can't do the day before ********** Try for 10/9-evening
Rehearsal Location
Farm house
Wedding County
Carroll / They have their license
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
Will You Have Aisle Markers
Yes - 1st rows
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
1st 2 rows
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
Petals/ Flower Girl
If Yes, Will It Be Placed Ahead of Time
No - Flower Girl
Who Is Providing
Basket at end of aisles - petal toss
What Signage Do You Have for the Ceremony
No
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
Backdrop
If Yes, Who Will Set It Up
Already set up / move for photo booth backdrop
Who Will Decorate It
Bride & Florist
Do You Have Separate Ceremony Musicians
Violinist 2;30-4:30 pm /move down to lower level
What Is The Rain Plan
Tent for reception area / cocktail are inside house
CEREMONY NOTES:
RECEPTION VENUE
2307 Harvest Farm Rd. (Tent)
Venue Location
2307 Harvest Farm Rd., Sykesville MD
What Time are Vendors Allowed In
Anytime
RECEPTION NOTES:
- Tables & Chairs will be set up by the rental company when delivered
- Rectangular table linens being provided by the bride; round linens are from Absolute Rentals - linens
- Elite Tents - rain plan tent for reception
- She will have boxes for each table with linen and decor
- She will have one box for hi-tops
- They are putting up string lighting
- Plate & Salad Plate will be on the table (the guests will carry to the buffet)
COCKTAIL HOUR
Time of Cocktail Hour
3:30-4:30 pm (1/2 hour cushion)
Location
Aunt's Farm House (Lawn)
Are There Separate Musicians
DJ
What Is The Decor of The Cocktail Hour
hi-tops
Is There Signage For The Cocktail Hour
Seating Chart
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
4:30-8:30 pm (no tent)
What Signage Do You Have For The Reception
Welcome Sign
Will You Provide a Guest Book
Yes / 2 small lamps
What Type
Sketch / cardboard pieces of paper - Sketch your family (puzzle)
Will You Have Place Cards Or a Seating Chart
Yes / Place cards at their seats / if windy tuck under knife & fork
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes ./ brocade
Will You Provide Bathroom Baskets
Inside house
Will You Have a Memorial Table
Yes
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Photos / candles
Will There Be Yard Games
Yes
If So, What Yard Games Need to Be Set Up
Corn Hole, Can Jam, Spike Ball - set up the day before
What Decor Other Than Flowers Will You Have at The Reception
Everything for each table will be in one box
Who Will Be the Person(s) To Take Everything At The End of The Night
Take inside
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
Yes
CATERER
Rumor Reel
Arrival Time
Booked Time
What Is Your Guest Count
100-110
How Many Are Kid's Meals
Vendor Count
(2) Coordinators (1) Photo (1) DJ (2) Wkend Warriors = 6
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
Yes
If Yes, Where Are You Purchasing It From
Kristo's /returning unopened bottles
Will It Be Delivered or Brought By Someone
Family is picking up
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
Can be returned
If No, Who Is Taking The Liquor at The End of The Night
Are You Having Signature Drinks
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
Buffet
BAKER
Baking by Peyton (Desserts)
Arrival Time
Is It a Tiered Cake or a Small Cake
Small Cake with sheet cakes (Costco)
If It Is a Tiered Cake, How Many Tiers Is It
No
Do You Want to Save The Top
If It's a Small Cake, Do You Want to Save The Rest of It
Yes, friend is making
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
Costco sheet cakes / desserts from baking by Peyton /
If Yes, Are They Coming From The Baker
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Yes
Are You Providing a Cake Topper
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
FLORIST
DINO Designs
(443) 552-8351
Arrival Time at Ceremony Site
1:00 pm - 2 hours prior to ceremony
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
Centerpieces:
- (10) florist has photos
- Toss Bouquet
FLORIST MISC. NOTES
Personal Flowers
- Bride's Bouquet
- (2) Bridemaids Boquets
- (1) Groom Boutonniere
- (2) Groomsmen Boutonnieres
CEREMONY
- Garden Style
- 2 col. med - 1 med for entrance sign
- 2 gold stand at beginning of aisle (repurpose to inside)
DJ/BAND
Pantera Events
209-777-1553
Johnny (Chris POC)
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
es
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
N/A
BRIDAL PREP
Where Will You Be Getting Ready
Aunt's Farm House
Where is The Groom Getting Ready
Aunt's Farm House
HAIRSTYLIST INFORMATION
Hairstylist Name
Sister and Aunt
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Sister
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
DRESS SHOP
TUX SHOP
INVITATIONS
RSVP 7/15
111 adults incl B&G
3 kids
4 vendors
FAVORS
Mugs
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
Displayed on a wall with hooks and on a table / guests will grab
FAVOR NOTES:
RENTALS
Elite Tents and Events / Absolute Rentals (linens)
410-795-8368
- 16x16 Dance Floor
- (4) 8' Farmhouse tables
- (1) 6' Farmhouse table
- (100) Wooden Crossback chairs
- (8) Round tables
- NO TENT ***
PHOTO BOOTH
DIY / Mirror Backdrop
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
N/A
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
N/A
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Street Parking
Suggested people to direct parking
Distance and Time Between Each Stop
N/A - Onsite
TRANSPORTATION NOTES:
VIOLINIST
Slava Gelfand
2:30-4:30 - Ceremony & Cocktail Hour
SERVERS / CLEANUP
Weekend Warriors
Charles
2 people, both for 10 hours