EVENT DETAILS
Rachel
Scott
Saturday, October 31, 2026
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NOTES
Cassidy Coates - Lead Coordinator 443-846-4129
Assistant - Meara Kuriny
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Draft Timeline
10/30
12:00 - Rehearsal at Liriodendron
1:00 - Rehearsal Lunch (Pairings Bistro)
4:00 - Welcome Drinks (Independent Brewing Co.)
10/31
7:00 am - Rachel & Scott have breakfast together at the hotel
8:30 am - Bride & Bridesmaids meet in the lobby to leave for the salon
9:00-1:30 - Hair and Makeup at Jordan Thomas Salon (Bride and sisters done by noon)
10 - 12 pm - Grand Rental Events drops off rentals
11:45 - Bride's hair and makeup is finished
12:15 - Stump girls depart the salon, stop to pick up lunch and head for Liriodendron
12:45 - Stump girls arrive at Liriodendron and will set up some of the decor
1:00 - Liriodendron Rental begins
1:00 - Vendors may arrive (confirmed with Cathy)
1:00 - Photographer arrives
1:00 - Groom and Groomsmen arrive at Liriodendron
1:00 - Hair and Makeup is done (remaining bridesmaids done)
1:00 - Coordinators arrive at Liriodendron
1:00 - Groom and Groomsmen arrive at Liriodendron
1:00 - 1:30 Wedding party and families work on helping with decor and table setup (caterers will not arrive until 3:00 for additional setup)
1:30 - Bridesmaids get dressed
1:30 - Groom and Groomsmen get dressed
2:00 - Bride gets into her wedding gown
2:00-2:45 - Photos with bride & bridesmaids in the suite
2:45-4:15 First Look Photos
2:45-3:00 - Bride - first look with her dad
3:00-3:15 - Bride & Groom
3:15-3:45 - Bride & Groom with Wedding party
3:45-4:15 -Bride & Groom with Family
4:15 - Bride & Groom hide in bridal suite
4:30 - Guests begin to arrive
5:00-5:30 - Ceremony
5:30-6:30 - Cocktail Hour
5:30-5:40 - Couples Photos
5;40-6:00 - Golden Hour/Sunset photos
6:00-6:30 - Bride & Groom join the Cocktail Hour (gown gets bustled)
Introduced into the Cocktail Hour on Welcome Portico
First Dance
6:30-10:00 - Reception
6:30 - Guests are asked to get seated at their table (about 10 min)
6:40 - Welcome Speech by Father of the Bride in dinner reception area
6:55-7:55 - Dinner
7:30 - Toasts toward the end of dinner by Matthias (Groomsman) & Sara and Eileen (Bridesmaids/sisters of the bride)
7:50 - Parent Dances
Father/Daughter
Mother/son
8:00 - Dessert Table opens / no cake cutting
8:00-9:45 - Dancing
9:00 - Photography departs
9:30 - Last call for bar
9:45 - Invite guests outside to line up for the bride & groom's grand exit (coordinator will hand out item)
10:00 - Bride & Groom join the Grand Exit
10:00 - End of Wedding
10:00 - Depart for the After Party (10:30 pm -12:30 am); Hilton Garden Inn, Bel Air
10:00-11:00 - Vendor Clean up / Pack up
11:00 - Liriodendron Rental ends
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VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way, LLC
410-925-1086
Cassidy Coates - Lead Coodinator
Assistant - asking Maddy
PHOTOGRAPHER
Pangtograhy
301-331-9277
Pang Tubhirun
Arrival Time
Where:
Liriodendron
Booked Time:
8 hrs - 1:00-9:00 pm
Is There a First Look
Yes
Where Will It Be
Liriodendron Mansion
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Bride & Groom / Bride & Groom with bridal party / Bride & Groom with family
Sunset Time
6:00 (est. 5:40-6:00 pm
Dietary Restrictions
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
OFFICIANT
David Higgins
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
David is one of Scott's best friends so he is a groomsman as well. He will process with the groomsmen and then take his place up front
CEREMONY VENUE
Liriodendron (Arbor facing woods)
: (410) 879-4424
Time of Ceremony
5:00-5:30 pm
Venue
Liriodendron Mansion - facing the woods at the arbor / enter coming down the steps
Rehearsal Date & Time
10/30/26 2 Noon
Rehearsal Location
Liriodendron Mansion
Wedding County
Harford Co. (getting in Mont. Co. with a Md Affidavit waiver)
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
We will have reserved signs
If Yes, Are You Providing or is The Florist
N/A
How Many Rows Are Being Reserved
1st row / signs on chairs
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Possibly hand fasting
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
Unplugged sign / using Liriodendron's easels
What Flowers Do You Have For The Ceremony
We have florals we will place on the arch / Black lanterns on the stairs
Are You Providing an Arch
It is already at the venue
If Yes, Who Will Set It Up
already in place
Who Will Decorate It
We will
Do You Have Separate Ceremony Musicians
No
What Is The Rain Plan
Portico on the left side when facing the house from the parking lot
CEREMONY NOTES:
Hand Fasting
(2) floral pieces for the arbor and draping
Rain Plan - Portico opposite from the "welcome" portico (back portico)
RECEPTION VENUE
Lirodendron Mansion
: (410) 879-4424
Venue Location
502 W Gordon St, Bel Air, MD 21014
What Time are Vendors Allowed In
1:00 pm
RECEPTION NOTES:
- Bride may provide runners
- Candy bar will be next to the desserts on one long table.
- The costume masks will be on the piano
- Not doing string lights but will repurpose ceremony lanterns on the portico to help keep people from the edge of the floor.
COCKTAIL HOUR
Time of Cocktail Hour
5:30-6:30 pm
Location
Portico & Music Room / hi tops in music room and portico
Are There Separate Musicians
DJ
What Is The Decor of The Cocktail Hour
some decor on piano / lanterns
Is There Signage For The Cocktail Hour
Seating Chart on Portico /. Music room if raining
COCKTAIL HOUR NOTES:
Bride & Groom will join the last 1/2 hour of CH
Bar will be int he lobby room, next to the music room
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RECEPTION
What Is The Time of The Reception
6:30-10:00 pm
What Signage Do You Have For The Reception
Welcome Sign on Portico closest to music room
Will You Provide a Guest Book
Yes
What Type
Polaroid Guestbook - all materials including signage/directions will be one box to be placed in the reception area.
Will You Have Place Cards Or a Seating Chart
Place cards on tables / seating chart
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes - on welcome table on the Portico - inside music room if raining
Will You Provide Bathroom Baskets
Yes
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N/A
Will There Be Yard Games
Yes
If So, What Yard Games Need to Be Set Up
Cornhole and Bocee Ball - to be set up by the groomsmen
What Decor Other Than Flowers Will You Have at The Reception
Battery operated candles on tables and mantles maybe candleabras on stand, framed photos, mirrors, etc. Possibly for dancing on the poritco - string lights, Amazon uplights, or repurpose the lanterns to place between the columns on the portico
Who Will Be the Person(s) To Take Everything At The End of The Night
Linda and Charlie Stump
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
We will likely reuse the florals from the ceremony arch for the sweetheart table
Will You Provide Your Toasting Glasses
Yes
CATERER
Be My Guest Catering
(410) 987-5262
Arrival Time
2:30 PM
Booked Time
2:30 - 10:30 PM
What Is Your Guest Count
82 (plus one guest who will only be there for the ceremony/part of cocktail hour)
How Many Are Kid's Meals
0
Vendor Count
2 photographers / 2 coordinators / 1 DJ = 5 vendors
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
Yes
If Yes, Where Are You Purchasing It From
Costco
Will It Be Delivered or Brought By Someone
Bringing it at 1:00 on Saturday
What Time Will It Be Delivered
Saturday @ 1:00
Will They Pick Up Unopened Bottles
We will take with us at the end of the night (Charlie and Linda will take)
If No, Who Is Taking The Liquor at The End of The Night
Charles and Linda Stump
Are You Having Signature Drinks
Yes
If Yes, What Are The Names of The Drinks
The Ahsoka and The Oliver
Will You Have Signs Showing Names and Ingredients
Yes
CATERER NOTES:
Rentals:
Dinnerware: White with gold trim
Flatware: Silver plated Vanessa
Napkins: Eggplant matte satin
Tablecloths: Ivory polyester
Runners (trying to find lace overlays)
Glassware: stemless wine glasses, water glasses, old fashioned glasses, collins glass, cups for hot drinks
Urns (3) - mulled wine, hot cider, coffee - on buffet in dining room
(8' table) - 7 total
Extension cords - Bride is providing
- water glasses (for water and beer if people want a glass)
- stemless wine glasses (for wine)
- old fashioned glasses (for the Ahsoka)
- collins glass (for the Oliver)
- Note: We will provide cups for the hot drinks we are providing (mulled wine, hot cider, and coffee)
Coffee/Hot Beverage Urns: 3
8 ft Tables (TBD): We will need 7 of these if we are able to do the outdoor setup.8258 Veterans Hwy #11, Millersville, MD 21108
- Plated Dinner
- Preferred Option: long tables outside (most like with Sweetheart table in the center facing the arbor) with round overflow tables place on the portico opposite the "Welcome" Portico
- They will most likely rent 8 ft. rectangular tables (venue only has 6'ft.
- Caterer will do mock up s for floor plans
- RAIN PLAN - 3rd rom will have the Sweetheart Table and 2 long tables for immediate family and bridal party and round guest table will be in the center room
- Dancing will be split between the dance room and the Portico
- RAIN PLAN - If reception is moved inside, her niece wil need to eat outside (if possible) or in a room upstairs. She is in cancer treatment and needs to be alone to take her mask off to eat.
- We will have snacks on the other table accross from the hot beverage table during the reception as well.
BAKER
DIY
Arrival Time
1:00 pm on either Friday or Saturday
Is It a Tiered Cake or a Small Cake
No cake - they will have pies and pastries as well as a candy bar - NO CAKE CUTTING - they will provide / caterer will set everything up
If It Is a Tiered Cake, How Many Tiers Is It
N/A
Do You Want to Save The Top
N/A
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
Yes / Also a Candy Bar - place in the music room / small crystle bowls filled with candy / bags
If Yes, Are They Coming From The Baker
No
What Kind
Yes, Pies and pastries- they are providing
Do You Have Any Rentals Such as Stands, Trays, Etc.
No / might have trays to put slices on
Are You Providing Your Own Knife & Cake Server
N/A
Are You Providing a Cake Topper
N/A
If Yes, Will It Be Taken to The Baker
N/A
BAKER NOTES:
FLORIST
DIY
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Talked to her about either votives or tea lights on the hi-tops
Reception Flower Details
Silk arrangements - bud vases & stems & candles
FLORIST MISC. NOTES
DJ/BAND
Toussaint Productions
(302) 590-7498
Alexander Yuille / doesn't know who DJ is
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
N/A
DJ/BAND NOTES:
Don't know specific DJ yet
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Introduced when they get to the Cocktail Hour
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
N/A - not being introduced
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Introduced
How Do You Want to Be Announced
Scott and Rachel O'Brien
Are You Changing Clothes
No
Is There a Special Exit
We will be doing a grand exit, still deciding on what kind of light up thing to use (maybe lightsabers)
Misc Flow/Introductions Notes
All introductions will be done during cocktail hour in the following order:
- Parents of the bride (Charlie and Linda Stump),
- Parents of the groom (Kevin and Cathy O'Brien)
- Sisters of the Groom (Shelby and Sam O'Brien)
- Officiant/Groomsman (David Higgins), Groom's Party: Groomsmen (Matt, Sterling and Justus Witty and Seth Hoskins), Lord of the Rings (Porter Stipanovic)
- Bridal Party: Junior Bridesmaid (June Stipanovic), Bridesmaids (Eileen Stipanovic, Sara Stump, Alicia Bergeman, and Kelly Kendle), and Flower Girls (Leah Gossett and Quinn Stipanovic)
- Bride and Groom (Scott and Rachel O'Brien)
ENTERTAINMENT
No
BRIDAL PREP
Jordan Thomas Salon (going there)
(443) 371-3600
Where Will You Be Getting Ready
Hair & Makeup at Jordan Thomas Salon at Amy Clae/getting dressed at Liriodendron Mansion
Where is The Groom Getting Ready
Liriodendron Mansion
HAIRSTYLIST INFORMATION
Hairstylist Name
Sam H.
Hairstylist's Cell Phone Number
Arrival Time and End Time
9 - Noon (for bride and sisters) 1:00 for two of the bridesmaids
Number of Girls Getting Their Hair Done
5
How Many Stylists
2
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Jackie
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
5
How Many Makeup Artists
1
BRIDAL PREP NOTES:
Finished at 1:00 pm
DRESS SHOP
TUX SHOP
Suit
INVITATIONS
FAVORS
Candy Bar & Masks (put on piano)
Are You Providing Favors
Candy Bar and Masks
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
Displayed (see notes below)
FAVOR NOTES:
The candy bar will be set up along the same wall/long table as the dessert table in the music room (see layout). Masks will be set up on the piano for guests in the music room.
RENTALS
Grand Rental Events
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PHOTO BOOTH
No
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
No
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
No
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
N/A
N/A