EVENT DETAILS
Emma
Matthew
Saturday, August 19, 2023
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NOTES
Walkthrough scheduled for 7/14/23 @ 12:30 pm at Bulle Rock Residences
Info For Charlene
Bridal Party - Parents of the Bride: Jeffrey Steirer and Kimberly Steirer -
Parents of the Groom: Perry Bacon and Linda Bacon -
Matron of Honor: Kayla Harzinski -
Best Man: Andrew Ehmann -
Bridesmaids
o Gabriella Longenbach
o Madison Bernal
o Meredith Szilagyi -
Groomsmen
o William Steirer (Brother of the Bride)
o Patrick Spillan o Michael Gola -
Officiant: Troy Kotch (Uncle of the Groom)
o Cell: 908-616-3578 o Email: cheryl.kotch@gmail.com -
To Announce from their seats at reception
o Grandparents of the Groom: Virginia and Albert Bacon
o Grandfather of the Groom: Keith Martin
o Grandmother of the Bride: Geraldine Steirer
o Grandfather of the Bride: William Miners
Order to walk down aisle
o Michael Gola
o Patrick Spillan
o Andrew Ehmann
o Matthew Bacon
o Linda Bacon escorted by Perry Bacon
o Kimberly Steirer escorted by William Steirer (will then fall in line with groomsmen at the front)
o Meredith Szilagyi
o Madison Bernal
o Gabriella Longenbach
o Kayla Harzinski
o Emma Steirer escorted by Jeffrey Steirer
o No grandparents will be walking down the aisle (they will be escorted to their seats with the help of family prior to the ceremony starting due to concern for walking on uneven ground)
Signature Drinks
o The “Zeus”: Orange Crush & The “Zoe”: Dark & Stormy
Cake/cupcakes will be made by a family friend: will be at my grandfather (William Miners)’s condo in the Bulle Rock complex. He will drop it off sometime between 10am-12pm at the reception space to put in fridge
Answers to Questions - I will not be changing out of my gown! -
We are planning a small, invite only after party with invited guests either at the Hilton Garden Inn bar or at the Greene Turtle Sports Bar and Grill (location pending) -
Flow of the reception looks good! Matt and I decided we will not be doing a private last dance with a special exit
VENDOR LIST
WEDDING PLANNER
Your Day Your Way LLC, Charlene Gallagher
410-925-1086
Emma contracted me through my website.
Contract signed - $104.40 NR Reservation Fee & $103.80 due the 15th of each month thru 8/15/23 via Venmo
DATE OF WEDDING CHANGED FROM 9/9/23 TO 8/19/23
COLORS:
Blues - mismatched
Modern/Classic
DJ
Received contract - setup time is 1:30
PHOTOGRAPHER
Received contract
10 hours coverage
2 photographers
VENUE
Recd. contract
Library Room from 10 am - 12 pm
Card Room from 10am - 12 pm
Billards Room from 10 am - 12 pm
tended Hours 6-9pm
SET UP TIME - Noon
BREADKDOWN TIME - 9 PM
PHOTOGRAPHER
Sarah Diehl Photography
Arrival Time
Where:
Booked Time:
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
Is There a Second Shooter
PHOTOGRAPHER NOTES:
Sarah Diehl
Cell number:
~~~~
· Arrival Time: 12:00 pm
· Where: Bulle Rock Residences
· Booked time: (12-10 pm)
· Hours Booked: 10 hours
~~~~
· First Look:~ 2:30 pm at Staircase
· Sunset: 7:57 pm
~~~~
Food Allergies:
Do they have an assistant:
OFFICIANT
Troy Kotch
908-616-3578
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
· Name: Troy Kotch (Groom's uncle)
· Cell number: 908-616-3578
· Email: cheryl.kotch@gmail.com
~~~~~
· Arrival Time:
CEREMONY VENUE
Concord Point Lighthouse
410-939-3213
Time of Ceremony
Venue
Rehearsal Date & Time
Rehearsal Location
Wedding County
Will You Have Programs
If Yes, Will They Be Placed on Seats or in a Basket
Do You Have Readers
If Yes, How Many
Will You Have Aisle Markers
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Will There Be An Aisle Runner or Petals
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
If Yes, Who Will Set It Up
Who Will Decorate It
Do You Have Separate Ceremony Musicians
What Is The Rain Plan
CEREMONY NOTES:
Contact Name:
Phone: 410-939-3213
Address: 714 Concord St., Havre de Grace, MD
~~~~~
Rehearsal Date/Time: 8/18/23 @ 5:00 pm
Rehearsal Dinner: 6 pm
· Rehearsal Location: Concord Point Lighthouse
· Wedding County: Harford
~~~~~
Arrival Time for Vendors:
· Start Time: 3:30 pm
· End Time: 4:00 pm
~~~~~
· Programs/Holder: NO
· Readers: NO
· Aisle Markers: Reserved Signs
· How Many Rows are being reserved: 1st 2 rows on each side
· Unity Candle: NO
· Aisle Runner: NO
· Signage: Welcome Sign & Unplugged Sign
· Florals/Décor: NO
· Arch/Type/Who’s setting it up: NO
Other - Place fans in a basket on the hi-top along with the Unplugged sign
~~~~~
Other:
· Rental Items: Chairs, Hi-top, & Linen from Party Party. They will set up and break down
~~~~~
· Ceremony Musicians: DJ - Entertainment Exchange
· Arrival Time:
· Booked Time:
RECEPTION VENUE
The Residences at Bulle Rock
410-942-1491
Venue Location
What Time are Vendors Allowed In
RECEPTION NOTES:
· What time are vendors allowed in 1:00 pm
· Vendor Count: ???
Cocktail Hour:
· Cocktail Hour Start & End Time: 4:00-5:30 pm
· Cocktail Hour location: Main foyer and hallway
· Musicians: Entertainment Excellence
o Arrival Time: 1:30 pm
o Booked Time: 3:30-9:00 pm 6:00-9:00 pm
· Décor/Signs: Seating Chart by Bar
Reception
· Start Time/End Time: 5:30-9:30 pm
· Signage: Signature Drinks - The "Zeus" Orange Crush & the "Zoe" Dark & Stormy
· Guest Book: Audio Telephone
· Seating Chart: Seating Chart on Easel
· Table numbers/holders: YES (Bride)
· Card Box Holder: YES (Bride)
· Bathroom Baskets: Yes
· Memorial Table: YES, Set up in hallway outside of the ballroom
· Yard Games: NO
· Other Decor: NO
· Designated cars/persons to take gifts & personal items at the end of the night?
~~~~~
· Other Entertainment: NO
o Arrival Time:
o Booked time:
~~~~~
Sweetheart Table
· Toasting Glasses: Using the caterer's
· Décor for Sweetheart Table: Garland
- Arch behind sweetheart table
Packup: 2 cars; Grandfather & Mother of Groom
COCKTAIL HOUR
Time of Cocktail Hour
Location
Are There Separate Musicians
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
What Signage Do You Have For The Reception
Will You Provide a Guest Book
What Type
Will You Have Place Cards Or a Seating Chart
Will You Provide the Table Numbers
Will You Provide a Gift Box For The Gift Table
Will You Provide Bathroom Baskets
Will You Have a Memorial Table
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
If So, What Yard Games Need to Be Set Up
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
CATERER
Laurrapin Catering
410-939-3394
Arrival Time
Booked Time
What Is Your Guest Count
How Many Are Kid's Meals
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
If Yes, Where Are You Purchasing It From
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
If No, Who Is Taking The Liquor at The End of The Night
Are You Having Signature Drinks
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
· Arrival Time: ???
· Booked time: 3:30-9;00 pm
· Guest Count/kids count: 160 / 2
· Vendor Count: (2) Coordinators (2) Photo Booth (1) Videographer (1) Photographer (1 DJ)
· Vendor Dietary Restrictions: ???
· Are they providing liquor:
· If you’re buying your own liquor, what time will it arrive: NO
· Signature Drinks: "Zeus" and "Zoe" (Orange Crush & Dark & Stormy
BAKER
Emma' Aunt
Arrival Time
Is It a Tiered Cake or a Small Cake
If It Is a Tiered Cake, How Many Tiers Is It
Do You Want to Save The Top
If It's a Small Cake, Do You Want to Save The Rest of It
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
If Yes, Are They Coming From The Baker
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Are You Providing a Cake Topper
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
Emma's Aunt runs a bakery and will make the desserts
~~~~
Her grandfather, William Miner, will drop off cake & desserts @ Bulle Rock to put in the frig.
~~~~
· Arrival Time: Grandfather will drop off
· Cake (tiered or small): Small
· Desserts: 3 different flavor cupcakes on stands
· Cake Knife/Server: ???
· Cake Topper: ???
· Rentals (such as stands): Bride & Groom are providing the stands
Small cake
Desserts
~~~~~
Stands: Bride & Groom are providing - return to them at the end of the night
FLORIST
The Faux Bouquets
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
· Arrival Time at church: Faux florals are being sent to Emma
· Arrival Time at Venue: N/A
· Coming back at the end of the wedding: N/A
· Rentals to be returned to florist: YES by Emma
· Giving centerpieces away (how): NO
· Personal Flowers: YES
· Cocktail Hour Flowers: NO
· Reception Centerpieces: YES
· Other Florals: Garland pieces (8) ???
DJ/BAND
Entertainment Excellence
410-474-7030
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
· DJ's Name: CJ Curtis
DJ's Cell Number: 410-474-7030
~~~~~~
· Arrival Time: 1:30 pm
· Booked Time: 3:30 - 9:00 pm RECEPTION ENDS AT 9:30 !!!
· Is the DJ your Emcee: YES
~~~~
Flow
Introductions
· Will parents & bridal party stand during your first dance?~ bridal Party to be seated
· Grandparents being introduced? Acknowledged from their tables
· Parents being introduced? YES
·Parents of the Bride:
Jeffrey & Kimberly Steirer
Parents of the Groom:
Perry& Linda Bacon
Bridemaids & Groomsmen:
William Steirer & Gabrielle Logenbach
Michael Gola & Madision Bernal
Patrick Spillan & Meredith Szilagyi
Maid of Honor & Best Man
Andrew Ehmann & Kayla Harzinski
Bride & Groom
Mr. & Mrs. Matthew BacoN
· First Dance
· Welcome Speech (Who) - Father of th e Bride & Father of the Groom (6 minutes)
· Blessing of Food (Who): NO
· Dinner - Buffet
· Toasts toward the end of dinner (Who): Maid of Honor, Best Man & Bride's Brother (3 min each)
· Cake Cutting
Parent Dances: Father/Daughter & Mother/Son
· Bouquet/Garter Toss: NO
· Any special dances, such as Hora, Apron Dance: Anniversary Dance
· Dancing / Party Time
Last Dance: Not private
Changing Clothes: NO
· Special exit: NO
· After Party: Turtle Sports Bar & Grill (by invitation only) 9:45 pm
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
No Filter Glam
Where Will You Be Getting Ready
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
Hair Stylist's Name: Lindsay & Jill
Makeup Artist's Name:
~~~~
· Bride’s prep where:~ Bulle Rock Residence (Library)
· Groom’s prep where: Bulle Rock Residence (Billards/Card Room)
Hair Stylist
· Arrival Time / End Time: (9:15 am - 1:15 pm)
· Number of girls getting their hair done : 7 + Bride
· How many stylists: 1
Makeup Artist:
· Arrival Time / End Time: 9:15 am - 1:15 pm
· Number of girls getting their makeup done: 7+ Bride
· How many artists: 1
DRESS SHOP
TUX SHOP
INVITATIONS
FAVORS
Kuzzies
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
· Type: Kuzzies
· per person or in basket: In basket at each bar
RENTALS
Party Party
There will be chair rentals, hi-top, and linen at the ceremony site.
*NEED CONTRACT-RENTAL AGREEMENT
PHOTO BOOTH
VISION ME MIRROR PHOTO BOOTH
410-925-1086
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
Name: Chuck Gallagher
· Arrival Time: 1:00 pm
· Booked Time: 4 hours 6-10 pm
· Props: YES
· Template: YES **NEED TO SEND HER SITE**
· Backdrop: Yes, White with White sheet with greenery drape, (find some dusty blue flowers or white, if I have them)
· Scrapbook/pens: NO
VIDEOGRAPHER
Editing Life, Matt Buerhaus
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
· Name: Matt Buerhaus
· Cell Number:
· Arrival Time: 3:00 pm at the Lighthouse; end time 7:30 pm
· Where: Concord Lighthouse and then to Bulle Rock
· Booked time: 4 hours
· Hours Booked: Open
· First Look: 2:30 pm - if she wants him for 1st look, he'll be 2-4 - will get get 1st Look and ceremony
· Sunset: 7:57 pm
· Food Allergies
· Do they have an assistant
TRANSPORTATION
After The Tone
949-216-0126
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
Is she picking this up?
TRANSPORATION
Schultz Transportation Co.
717-464-5800
· How many shuttles: 2 Buses
· Booked time for each: ??
· Locations for pickup guests: Residence Inn @ Ripken Stadium, Courtyard by Marriott @ Ripken Stadium & Hilton Garden Inn, 1050 Beards Hill Rd., Aberdeen
· Hotel addresses - See Above
· Distance/time between each stop: Bulle Rock to Lighthouse - 15 min.; From Ripken Stadium to Bulle Rock - 11 min.; 16 min. from Ripken Stadium to Lighthouse, 5 min. from Ripken Stadium to Hilton Garden Inn
Bridal party 22 Passenger Limo Coach
Thoroughbred Sedan
1:00 Depart from Bulle Rock - drop off at Concord Lighthouse
Remain on site
Depart once ready and drop off at Bulle Rock by 4:00 pm