EVENT DETAILS
Jessica
Donald "Lee"
Saturday, June 21, 2025
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NOTES
Planner: Charlene Gallagher - will be there through Ceremony
Onsite Coordinator: Stefanie Feldman
Assistant: Maddy
~~
Draft Timeline REVISED *NEED TO INSERT BUS & VAN
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6/20
5:00 - Rehearsal
6:00-9:00 - Rehearsal Dinner - The Marina Club, 737 Bowleys Quarter Rd., Middle River
Jessica and Sondra spend the night at 1426 Burke Rd.
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1:30 - Hair and Makeup must be finished (onsite)
1:30 - Refreshments, potty breaks, relax
1:30 - Planner & Coordinators arrive
2:00 - Caterer arrives
2:00 Photographer arrives (changed from 3:00)
Detail photos / photos of girls in their robes
2:45 - Girls get dressed
2:45 - Parents get dressed
3:00 - Jessica gets into her gown
3:00 - Vacarro's delivers Connolis
3:00-3:45- Formal Photos with Bride & Bridal Party, Parents
3:45 - Photographer departs for Groom's getting ready location
3:50 - Groom and Groomsmen get dressed
3:50-4:15 - Formal Photos with Groom & Groomsmen, Parents
4:15 - Groom and Groomsmen head to 1426 Burke Rd.
4:15 - Bride & Groom hide from guests
5:00-5:30 - Ceremony
5:30-6:30 - Cocktail Hour
6:15 - Coordinator gathers bridal party to line up for introductions
6:15 - Shut down Cocktail Hour bar
6:20 - Guests make their way to get seated under the tent
6:30-10:00 - Reception
6:35 - Introductions of Bridal Party
6:45 - First Dance
6:50 - Thank you by Bride & Groom
7:00-8:00 - Dinner
7:45 - Champagne Toasts by Maid of Honor, Bella & Best Man (toward the end of dinner)
8:00 - Cake Cutting / desserts
8:05-9:55 - Dancing
9:55 - Last Dance
10:00 - Wedding Over
10:00-11:00 After Party
Bus & Van schedule excluded
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Draft Timeline
1:30 - Hair and Makeup must be finished (onsite)
1:30 - Refreshments, potty breaks, relax
1:30 - Planner & Coordinators arrive
2:00 Photographer arrives (change from 3:00)
Detail photos / photos of girls in their robes
2:00 - Caterer arrives
2:45 - Jessica gets into her gown
2:45-3:45- Formal Photos with Bride & Bridal Party, Parents
3:30 - Groom and Groomsmen get dressed (photographer will recreate putting on jacket, etc.)
3:00 - Vacarro's delivers connolis
3:30-4:10 - Formal Photos with Groom & Groomsmen, Parents
4:00 - 2 Vans arrive at 500 Goose Harbor Rd.
4:10 - Bride & Groom hide from guests
4:10 - Busses leave Fairfild
4:15 - 2 Vans shuttle guests to 1425 Burke Rd.
4:20-4:30 - Vans arrive with guests
4:30 -Buses arrives with guests
4:30 - Bus #3 is finished
5:00-5:30 - Ceremony
5:30-6:30 - Cocktail Hour
6:15 - Coordinator gathers bridal party to line up for introductions
6:15 - Shut down Cocktail Hour bar
6:20 - Guests make their way to get seated under the tent
6:30-10:00 - Reception
6:35 - Introductions of Bridal Party
6:45 - First Dance
6:50 - Thank you by Bride & Groom
7:00-8:00 - Dinner
7:45 - Champagne Toasts by Maid of Honor, Bella & Best Man (toward the end of dinner)
8:00 - Cake Cutting / desserts
8:05-9:55 - Dancing
8:00 - 2 Vans return to 1426 Burke Rd. and shuttle early guests back to parking lot - continual loops
8:00 - Bus #1 & 2 arrive at 1426 Burke Rd. to take early birds to hotel and/or park and ride (wait 15 min)
8:20-8:40 - Golden Hour photos
Check this !!!!
9:00 - Bus # 1 & 2 arrive at 1426 Burke Rd. to take early birds to hotel and/or park and ride (wait 15 min)
9:30 - Bus remains at property
9:55 - Last Dance
10:00 - Wedding Over
10:00 Bus #1 & 2 arrive at 1426 Burke Rd. to pick up the bulk of guests and take them back to the hotel and/or park and ride
10:30 - Bus #2 is finishefd
10:30 - Bus #1 returns to 1426 Burke Rd. to take the rest of the guests back to hotel and/or park and ride
11:00 - Bus #1 departs 1426 Burke Rd. and heads for hote and park and ride
11:30 Bus #1 is finished
11:30 - 2 Vans service ends
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Bus Schedule:
3:45 pm - Pick up guests at Fairfield (wait 10 min)
4:00 pm -Arrive and pick up guests at the White Marsh Park and Ride wait 10 min)
4:10 pm - Leave the Park and Ride
4:30 pm - Drop guests at 1426 Burke Rd., Middle River
- Busses leaves the property
4:30 - Bus #3 is finished
8:00 pm - Two busses return to 1426 Burke, take early birds back to the Hotel or the Park and Ride
9:00 pm -Â Two busses return to 1426 Burke, take early birds back to the Hotel or the Park and Ride
10:00 -Â Bus returns to 1426 Burke, takes final wave of guests to the Hotel or the Park and Ride
10:00 - Bus #2 is finished
10:30 - Bus #1 returns to property to pick up reminaing guests
11:00 - Bus #1 departs property to take guests back to hotel and Park and Ride
11:30 pm - Bus #1 is finished
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VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way LLC
410-925-1086
Here is my understanding of our conversation:
- Your budget is $25,000 and there might be a little wiggle room.
- You want rooms blocked at the SpringHill Suites on Rt. 43 for the out of town guests
- All guests will go to the hotel and catch the bus from there (we'll need to get permission for cars to park there or they'll need to park in the shopping center's parking lot and walk over to the hotel).
- Your colors are Dusty Rose and Mauve with pops of Navy
- You will DIY your centerpieces
- We will get a florist for your personal flowers (minimal)
- You already have your Officiant
- You desire a small tiered cake
- You want a plated meal from the caterer with china and glassware
- You want round tables and a sweetheart table
- Alcohol will come from the caterer
- You are looking into DJ Hyde Sound (DJ Howard) - I can't find him on the web
- You are looking into using Officer Gregory Parker as your photographer
- You do not want a Videographer
- You do not want a Photo Booth - suggested a flower wall with Polaroids
- You need transportation for the guests
- You have someone in mind for your hair
- You need a makeup artist
- You have a Maid of Honor, Matron of Honor, and 2 bridesmaids
- Lee has a Best Man and 2 Groomsmen
- There are 2 Flower Girls and 2 Ring Bearers
- You need a tent with the option for sides, lighting - we'll start with the least expensive and build from there
- Your Save the Dates and Invitations are being done by your Maid of Honor
PHOTOGRAPHER
Gregory Parker
301-377-6461
Officer Parker
Arrival Time
2pm
Where:
Venue
Booked Time:
2 pm-11 pm
Is There a First Look
No
Where Will It Be
N/A
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
N/A
Sunset Time
8:37 pm (8:30-8:40 Golden Hour)
Dietary Restrictions
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
Would like to take pictures in robes if time
OFFICIANT
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
CEREMONY VENUE
1426 Burke Rd., Middle River, MD
MiMi
Time of Ceremony
5:00-5:30 pm
Venue
1426 Burke Rd., Middle River, MD
Rehearsal Date & Time
6/20/25 @ 5 pm / Rehearsal Dinner @ 6 -9 pm The Marina Club, 737 Bowleys Quarters Rd., Middle River
Rehearsal Location
Burke Ave.
Wedding County
Balrimore
Will You Have Programs
N/A - she will have a basket of fans on the welcome table
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
Reserved Signs (Rachel) / 1st row
If Yes, Are You Providing or is The Florist
No
How Many Rows Are Being Reserved
1st
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
No
Who Is Providing
No
What Signage Do You Have for the Ceremony
Pick a Seat-Not a Side / Parking / Grab a drink (by Tiki Shack)
What Flowers Do You Have For The Ceremony
N/A
Are You Providing an Arch
No
If Yes, Who Will Set It Up
N/A
Who Will Decorate It
N/A
Do You Have Separate Ceremony Musicians
DJ / Extra mic for ceremony
What Is The Rain Plan
Under the Tent
CEREMONY NOTES:
RECEPTION VENUE
1426 Burke Rd., Middle River
Venue Location
1426 Burke Rd., Middle River, MD
What Time are Vendors Allowed In
RECEPTION NOTES:
Tent from Party Plus
*If there's 10 at a table, she may go with chargers
Smoking Section by pool
Sarah is buying an outdoor ashtray
Solar lights to light path to rest rooms
She has baby sitters (2 girls & 1 adult) she'll get the word out; no announcement
COCKTAIL HOUR
Time of Cocktail Hour
5:30-6:30 pm
Location
Lawn beside the tent
Are There Separate Musicians
No
What Is The Decor of The Cocktail Hour
Bud Vases - see floral sheet
Is There Signage For The Cocktail Hour
See Kindly RSVP's list / Seating Chart on mirror (Kindly RSVPs mirror)
COCKTAIL HOUR NOTES:
We can repurpose bouquets for the extra tables
Drink Station by the Tiki Shack / Grab a Drink sign / Bud light, Seltzer & Water
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RECEPTION
What Is The Time of The Reception
6:30-10:00 pm
What Signage Do You Have For The Reception
See Kindly RSVPs list
Will You Provide a Guest Book
Yes
What Type
Basket of Flip Flops / Can of bug spray on every table Plus some extras to sit around and in the bathrooms & smoking area
Will You Have Place Cards Or a Seating Chart
Seating Chart - using Kindly RSVPs mirror & Place Cards
Will You Provide the Table Numbers
Yes (Rachel)
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Yes (2)
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N/A
Will There Be Yard Games
Corn Hole / Yard Games - they will be set up at rehearsal
If So, What Yard Games Need to Be Set Up
already set up
What Decor Other Than Flowers Will You Have at The Reception
N/A
Who Will Be the Person(s) To Take Everything At The End of The Night
Leave under the Tent
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
See floral worksheet / Vase for Bride's Bouquet
Will You Provide Your Toasting Glasses
Yes
CATERER
Zeffert & Gold
Matt Gold
Arrival Time
2:00 pm
Booked Time
What Is Your Guest Count
127 / 16 tables
How Many Are Kid's Meals
Bridal party (6) 3, 4, 5, 6, 8 & 9 yo (hiring baby sitters - in house) a lot of kidss
Vendor Count
(2) Photographer (1) DJ (2) Coordinators = 5
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
Groom's mom is buying liquor from Total Wine
If Yes, Where Are You Purchasing It From
Total Wine
Will It Be Delivered or Brought By Someone
Groom's mom / drop in the garage
What Time Will It Be Delivered
the day before
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
leave everything outside
Are You Having Signature Drinks
Yes, Old Fashioned
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
Yes
CATERER NOTES:
They are supplying chargers
6/21/25- EM to Amie:
Hi Amie: When is the the guest count due for Jessica & Lee's wedding on 6/21.
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Choice of Bistro Filet (med-rare) or Crab Cake
Chicken & Vegetarian (Filet or Chicken)
Sending Groom's mom, Roxy, liquor amounts
They need to take the trash at the end of the wedding
BAKER
Grauls, Ruxton
410-823-6077
Gina
Arrival Time
3:00-4:00 pm (per worksheet
Is It a Tiered Cake or a Small Cake
3-tier, bottom vanilla, middle red velvet , top chocolate
If It Is a Tiered Cake, How Many Tiers Is It
3
Do You Want to Save The Top
No - serve everything
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
before 3:00, Italian Cookies & Mini Canole's (Caterer will put them out ) Vacarro's / put out with cake
If Yes, Are They Coming From The Baker
Picking up day before
What Kind
Cannoli's from Vacarros & Cookies
Do You Have Any Rentals Such as Stands, Trays, Etc.
Z&G will provide trays
Are You Providing Your Own Knife & Cake Server
Will use mine
Are You Providing a Cake Topper
Yes - Florist
If Yes, Will It Be Taken to The Baker
N/A
BAKER NOTES:
- If it's hot, see if we can keep the cake inside umtil we're ready to cut it.
FLORIST
My Flower Box
(410) 878-0373
Kim
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
No
Are There Rentals to Return to The Florist
No
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
5/19/25-Sent F/up EM to Kim
5/`5/25-Hi Kim:
Are you available to meet with Jessica and I on any of the dates below?
Her RSVP date is 5/21 and we'll know any adjustments that need to be done to her floral order.
5/27, 5/30, or 6/6 @ 5:30
9/25/24- Talked with Kim at My Flower Box - shes sending a quote
Laurie needs to provde a cable for her to hang greenery from
Broide's grandmother is making the bride's bouquet
Reception Flower Details
FLORIST MISC. NOTES
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DJ/BAND
Baltimore's Best Event Solutions
DJ Isaac Thorne
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
No
DJ/BAND NOTES:
Exttra mic for Ceremony
Grandparents - acknowledge from their table
Parents -acknowledge from their tables
RBs & FGs
Bridal party will be paired
Ivory linens for the bar and accent tables
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FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Acknowledge from table
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Acknowledge from table
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Acknowledge from table
How Do You Want to Be Announced
Are You Changing Clothes
No
Is There a Special Exit
No
Misc Flow/Introductions Notes
After party until 11:00
ENTERTAINMENT
N/A
BRIDAL PREP
Swept LLC
(443) 386-9904
Where Will You Be Getting Ready
1426 Burke Avenue
Where is The Groom Getting Ready
521 Crisfield Rd., Middle River, MD (Parents' house)
HAIRSTYLIST INFORMATION
Hairstylist Name
Jamie & Taylor
Hairstylist's Cell Phone Number
Arrival Time and End Time
Hair done by 1:30 pm
Number of Girls Getting Their Hair Done
8, 3 kids
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Swept LLC
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
8, 3 kids
How Many Makeup Artists
BRIDAL PREP NOTES:
5/15/25-Sent EM - final confirmation-when? Should we set up a call?
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Makeup done by 1:30
DRESS SHOP
TUX SHOP
INVITATIONS
FAVORS
Yes. Old Bay Shakers
Are You Providing Favors
Yes
If Yes, Type of Favors
Old Bay Shakers
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
Each place setting
FAVOR NOTES:
RENTALS
PHOTO BOOTH
Mix Masters Photo Booth
410-852-7520
Chris Podles
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Yes
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
Pro Picture Package with champagne sparkle backdroop
Brown box photo booth
No attendant
VIDEOGRAPHER
No
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
Woodlawn Transportation
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
1 - Fairfield Inn
Names of the Hotels that They Are Staying At
Get (1) 56 passenger bus to make multiple trips; all guests will park at hotel or at the WM Park-n-Ride
Distance and Time Between Each Stop
5/27/25 - Sarah Jacque
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5:30 PM (9 minutes ago)
📷
📷
📷
to me, Jessica
📷
Glad we talked and decided to keep transportation as planned. Thanks.
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(2) 10 passenger vans & (1) 56 pass. bus
TRANSPORTATION NOTES:
I Love Baltimore Personal Tours
Ira Cunningham
(2) 10 passenger vans starting at 4:00 to shuttle guests from parking area to 1426 Burke Rd. and they will be on hand until 11:30 pm
Fairfield Marriott
Dionne Fowlkes
6/6/25-Dionne Fowlkes
Fri, Jun 6, 2:33 PM (6 days ago)
to Jessica, me, Sarah
📷
Jessica, As long as you arrive at the hotel before say 3am your room will be held for you.
6/6/25-Hi All,
I was just thinking that I am going to eve doing bride things when I should be checking into the hotel. Is there a way someone else can check me in? Or can I check in really late at night after the after party?
Please let me know what I need to do. Thank you!
5/20/25 - Recd list - 12 rooms blocked
5/14/25-EM sent - Hi Dionne:
How many rooms have been reserved under their room block? Do you have a list of names?