EVENT DETAILS
Jennifer "Jenna"
Gabriel "Gabe"
Saturday, September 12, 2026
Welcome to your wedding page. Bookmark this page for your reference. From this page, you can view your wedding details. Click the links below to view and update your budget, timeline and to-do list. To collect and share inspiration photos, click on your INSPIRATION page.
NOTES
Coordinator: Cassidy Coates
Assistant: Maddy (confirmed)
Notes:
*Rugby match going on the same day (traffic between 2:00-4:00 pm) PUT THIS ON THE TIMELINE!!!
*Mary providing breakfast for the girls
* Roost Hotel (1 mile) -both getting ready there
Rehearsal
2:30-3:30 BMI
Time TBD - Drop off personal items for set up
Draft Timeline:
8:00-1:30 Hair and Makeup (confirmed with Heather)
12:00 - Rain plan decision
12:00 - Groomsmen arrive at hotel and go to Gabe's room
1:30 - Photographers & Videographer arrive; one goes to Gabe's room and one to Jenna's room
1:30 - Jenna gets into her gown
1:30 - Bridesmaids get dressed (girls have separate room)
1:30-2:30 - Photos with Gabe
2:00 - Photos in Bridal Suite
2:30 First Look with vows (bride & groom only). Vessel Lounge and Patio
2:30 - Vendor Arrivals
3:00 - Trolley picks bridal party up and takes them to BMI / photos
3:15-4:45 - Photos at BMI
3:15 - Trolley returns to (2) hotels; the Roost and Marriott
4:30 - Trolley leaves hotel and heads for BMI
4:45 - 5:00 - Bride hides from guests
5:00 - Guests arrive on Trolley
5:20 - Coordinator will line up bridal party for ceremony
5:30 - 6:00 Ceremony (the Pointe)
6:00 - Family photos after ceremony
Brad and Ryan to move arbor to the bridal table
Bride & Groom are going to a separate area - they will not join the Cocktail Hour / Hors'doeuvres
Bridal Party joins cocktail hour (some may hang back to help/celebrate with Jenna and Gabe)
After photos private hor's dves in bridal Suite - just bride & groom - bustle gown
6:00 - 7:00 Cocktail Hour - Decker Gallery
6:55 - Invite guests to the reception room
Stand around the dance floor for the introductions
7:00 - 11:00 Reception
Salads pre-plated
7:15 - Introductions
Parents introduced
Bridal party as a group
Bride & Groom
7:20 - First Dance - guests remain standing
7:20 - 7:30 Guests find their seats
7:30 - Welcome Speech by bride's dad, Edward Sharples (champagne at bridal table)
Toasts by Maids of Honor (2)
Toasts by Best Men (2)
7;30-8:00 - Main Course Dinner service (confirmed with Samantha)
8:00-8:30 - Guests Eat (confirmed with Samantha)
8:15 - Cake Cutting / Dessert Table Display
8:25- Parent Dances (may fade out songs and make this 5 min)
Ed & Jenna
Gabe & Heather
8:30 - 9:40 - Dancing
9:00-9:30 - Outdoor photos with Bride& Groom)
9:30 - Group photo on dance floor
9:40-11:00 - Dancing continues
10:30 - Photographer departs (they added an hour)
10:55 - Last Dance
11:00 - End of Wedding
VENDOR LIST
PHOTOGRAPHER
Carl Elixir Studio
(202) 827-5777
Carl Elixir - Lead Shooter
Arrival Time
1:00 pm
Where:
The Roost
Booked Time:
8 - maybe adding 1 hour (they added an hour - did not receive updated contract)
Is There a First Look
Yes with vows
Where Will It Be
Hotel - reserved an area
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Bride & Groom only
Sunset Time
No
Dietary Restrictions
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
https://www.carlelixirstudio.com/
Washington, DC
OFFICIANT
MOB's BIL
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
CEREMONY VENUE
Baltimore Museum of Industry (outside on the point)
Time of Ceremony
5:30-6:00 pm
Venue
BMI (the Pointe)
Rehearsal Date & Time
9/11/26 @ 2:30 pm on the Pointe (told everyone 2:30-3:30 / 4-6 Rehearsal Dinner / 7:00-9:00 Welcome Party sailing from Covington Marina
Rehearsal Location
BMI
Wedding County
Baltimore City
Will You Have Programs
Yes
If Yes, Will They Be Placed on Seats or in a Basket
Fan - placed on seats / if too windy, groomsmen will hand them out
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
Bows - Mary is making them
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
1st 3 rows - bows
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
No phones during ceremony on fans - placed on the chairs- if windy, groomsmen will hand out.
What Flowers Do You Have For The Ceremony
Arbor covered in flowers
Are You Providing an Arch
Yes - Arbor; this will be moved by BILs during cocktail hour to behind the bride & groom at table #1
If Yes, Who Will Set It Up
Florist is bringing
Who Will Decorate It
Florist -
Do You Have Separate Ceremony Musicians
Harpist
What Is The Rain Plan
Moves inside in front of glass windows IF ANY RAIN AT ALL; decision by Noon
CEREMONY NOTES:
- Switch bride & groom's side
- Groomsmen are escorting - Groom's families
- Light Rain: Ceremony will be under the pavillion
- Heavy Rain: Ceremony will be inside
- then guests
- Ceremony chairs belong to BMI
RECEPTION VENUE
Baltimore Museum of Industry
Jesse Rhodes, 443-983-9548
Venue Location
The Industry Terrace - large room with windows
What Time are Vendors Allowed In
RECEPTION NOTES:
- Place cards at each setting - will be in zip loc bags for each table
COCKTAIL HOUR
Time of Cocktail Hour
6:00-7:00 pm
Location
BMI - The Decker Gallery
Are There Separate Musicians
No - Marcus - DJ
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
- Hired staff - when people are going thru the galleries - demostrate the machinery
- Seating Chart - maybe also digital on screen in foyer
RECEPTION
What Is The Time of The Reception
7:00-11:00 pm
What Signage Do You Have For The Reception
Welcome Sign / Framed picture of them with event derails
Will You Provide a Guest Book
Yes
What Type
Audio Guest Book phone - MINE
Will You Have Place Cards Or a Seating Chart
Seating Chart & Place Cards at individual seats
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Yes
Will You Have a Memorial Table
Yes
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Table with pictures and lantern
Will There Be Yard Games
If So, What Yard Games Need to Be Set Up
What Decor Other Than Flowers Will You Have at The Reception
Centerpiece with lantern and candles around it - Cassidy will light the candles
Who Will Be the Person(s) To Take Everything At The End of The Night
Box everything up and leave in the catering area in including arbor; Mary will most likely leave arbor & floral overnight & pick up them up Sunday
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Head table with significant others -
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
CATERER
Rouge Caterers
410-527-0007
Celeste Bendetti / Stephanie Jones
Arrival Time
Booked Time
5:00-11:00 pm
What Is Your Guest Count
Final Guest Count 121 adult guests attending the wedding 7 vendors 2 to-go meals Total meals: 130
How Many Are Kid's Meals
No
Vendor Count
(2) Coordinators (2) Photographers (1) Videographer (1) Roaming PB (1) DJ = 6 vendors
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
No
If Yes, What Are The Names of The Drinks
N/A
Will You Have Signs Showing Names and Ingredients
N/A
CATERER NOTES:
- Salad Course with Champagne Toast
- Plated Dinner
ROUGE Fine Catering
Maryland ● Virginia ● Washington DC
11110 Pepper Road, Suite F
Hunt Valley, MD 21031
Ph. 410-527-0007
BAKER
Sugar Bakers (Rouge Catering)
Arrival Time
Arriving with Rouge
Is It a Tiered Cake or a Small Cake
Yes
If It Is a Tiered Cake, How Many Tiers Is It
3
Do You Want to Save The Top
Yes
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
Yes
If Yes, Are They Coming From The Baker
Rouge
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Yes
Are You Providing a Cake Topper
No
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
They want left over cake
Left over food
EM to Rouge:
7/20/26 - Design: A14 - photo attached, no cake topper needed.
Top Layer: Carrot Cake
Middle Layer: Red Velvet Cake
Bottom Layer: Carrot Cake
FLORIST
The Flower Cart, Mike
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
No
Are There Rentals to Return to The Florist
No
Are You Giving Your Centerpieces Away to Guests
No
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
See floral link
FLORIST MISC. NOTES
Harford Rd.
- Bouts for groom, groomsmen, fathers, grandmothers
- Corsages for mothers and grandmother
- Bouquet
- Boutonnieres
DJ/BAND
Baltimore's Premier Event Solutions
410.630.4121
Marcus
Arrival Time
Booked Time
5:00-11:00 pm
Is Your DJ or Band Also Your Emcee
Marcus - yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
N/A
DJ/BAND NOTES:
- Pipe & Drape for their set up
- Uplights (20)
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Talk about this next time
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Parents are being introduced
How Do You Want to Be Announced
Are You Changing Clothes
No
Is There a Special Exit
No
Misc Flow/Introductions Notes
ENTERTAINMENT
Apollo Harpist
Ceremony Rentals
BRIDAL PREP
Where Will You Be Getting Ready
The Roost Hotel
Where is The Groom Getting Ready
The Roost Hotel
HAIRSTYLIST INFORMATION
Hairstylist Name
Brushed Beauty, Heather Fowler
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
Jenna, 4 bridesmaids, 2 mothers
How Many Stylists
2
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Blushing Beauty
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
s
BRIDAL PREP NOTES:
DRESS SHOP
TUX SHOP
INVITATIONS
Sent on 7/15/26
RSVP 8/11
FAVORS
5 almonds to each guests in bags
Are You Providing Favors
Yes
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
Each place setting
FAVOR NOTES:
Bookmarks printed by The Print Shop
RENTALS
Dreamers Event Rentals
410-881-2227
- Cross-back chairs
- May add 3 banquet wide tables
- Same day Service; deliver by 4:30 and pick up between 11:00-Midnight
PHOTO BOOTH
District Event Co.
240-292-9482
Arrival Time
Booked Time
6:00-10:00 - SHE'S CHANGING IT TO 6:00-10:00 PM *CONFIRM CHANGE
Are They Providing the Props
Mary is providing some props for the Cocktail Hour
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
- Roaming Mobile Style Booth
- 4 hours
- Attendant
- Customized Scrrens & Photo Booth Set Strips
- Photo stip prints on-site
- Capture Modes? Photo, Boomerang, GIF and Video
VIDEOGRAPHER
Carl Elixir Studio
202-827-5777
Arrival Time
Same time
Where
Roost Hotel
Booked Time
1:00-9:00 pm
Is There a First Look
Yes
Where Will It Be
Hotel
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Bride & Groom only
Sunset Time
N/A
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
American Limo
410-522-0400
How Many Shuttles
1 Trolley
Booked Time for Each
1;30-4:30 per contract
How Many Locations for Pick Up
Roost and 1 stop, then to BMI
Names of the Hotels that They Are Staying At
Roost, 2460 Terrapin Way, Baltimore, MD 21230
Distance and Time Between Each Stop
10 min.
TRANSPORTATION NOTES:
Thoroughbred Transportation will arrive at BMI at 11:00; depart at 11:15 to take Bride & Groom to The Roost