EVENT DETAILS
Jenna
Brian
Saturday, October 16, 2027
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NOTES
Lead Coordinator: Tia Sturgis 443-366-3774
Assistant: TBD
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Draft Timeline
*No First Look
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11:00 - Photographers arrive (2)
12:00 - Videographer arrives at getting ready location
12:00 - Bridesmaids get dressed / Bride's parents get dressed
12:00-1:15 - Photos with bride and bridesmaids
12:15 - Brides gets into her wedding dress
12:30 - Groom & Groomsmen get dressed / Groom's parents get dressed
1:15 - Photographer travels to church
1:30 - Groom and Groomsmen arrive at church / Groom's Parents arrive at church
1:45 - Photographer arrives at church
1:45-2;15 - Photos with Groom, Groomsmen & Parents
2:00 - Bride & Bridesmaids travels to the church
2:30 - Guests arrive at St. Leo's
3:00-3:45 Ceremony
3:45 - 4:00 - Formal photos
4:00 - Wedding party travels to Butterfly Room - join Cocktail Hour
4:10 - Bridal Party arrives at Butterfly Room
4:15 - Bridal Party has h'dves in the bridal suite & then joins the cocktail hour
Have drinks in the room for B&G
4:30-5:30 Cocktail Hour
5:30 - Guests are invited to take their seats / wedding party joins coordinator to line up for intros
5:30-10:30 Reception
5:40 - Wedding Party Introductions
5:45 - First Dance
5:50 - Welcome Speech by Dad?
6:00-7:00 Buffet Dinner
6:30-6:50 - Golden Hour / Sunset Photos
6:50 - Toasts by Maid of Honor & Best Man (toward to end of dinner)
7:00 - Cake Cutting
7:10 - Parent Dances
7:15 - Group Photo (allow 20 min. / both side)
7:35-10:20 - Dancing
8:00 - Photographers depart
9:00 - Videographer departs
10:20 - Coordiantors gather guests outside for Grand Exit
10:25 - Last Dance
10:30 - Wedding Over
10:30-11:30 - Vendors clean up / Coordinators pack person items
VENDOR LIST
PHOTOGRAPHER
Kirsten Smith Phtography
Kirsten Smith
Arrival Time
11:00 am
Where:
Hotel
Booked Time:
9 hours
Is There a First Look
No
Where Will It Be
N/A
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
N/A
Sunset Time
6:30-6;50
Dietary Restrictions
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
OFFICIANT
Church Priest or Deacon
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
Will meet 6-8 mos. before the wedding
CEREMONY VENUE
St. Leo the Great Catholic Church
Time of Ceremony
3:00-3:45 pm
Venue
St. Leo the Great CC
Rehearsal Date & Time
?? / Dinner in Little Italy
Rehearsal Location
St. Leo the Great CC
Wedding County
Baltimore City
Will You Have Programs
If Yes, Will They Be Placed on Seats or in a Basket
Do You Have Readers
If Yes, How Many
Will You Have Aisle Markers
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Will There Be An Aisle Runner or Petals
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
If Yes, Who Will Set It Up
Who Will Decorate It
Do You Have Separate Ceremony Musicians
What Is The Rain Plan
CEREMONY NOTES:
RECEPTION VENUE
The Butterfly Room
410-299-9833
Venue Location
1226 WICOMICO STREET BALTIMORE, MARYLAND 21230
What Time are Vendors Allowed In
1:00-4:00 set up
RECEPTION NOTES:
10:00-11:00 pm Cleanup
Event 4:30-9:30 pm *she's adding an hour
COCKTAIL HOUR
Time of Cocktail Hour
4:30-5:30 pm (this doesn't line up with the contract)
Location
The Butterly Room (separate room)
Are There Separate Musicians
No
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
Low table seating with chairs
RECEPTION
What Is The Time of The Reception
5:30-10:30 pm (3-hr vendor set up) Event time 5 hours - 1 hr clean up
What Signage Do You Have For The Reception
Welcome Sign / Seating Chart
Will You Provide a Guest Book
Yes / Polaroids with scrapbook
What Type
Polaroids with scrapbook
Will You Have Place Cards Or a Seating Chart
Seating Chart
Will You Provide the Table Numbers
Will You Provide a Gift Box For The Gift Table
Will You Provide Bathroom Baskets
Will You Have a Memorial Table
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
What Decor Other Than Flowers Will You Have at The Reception
Greenery from lights
Who Will Be the Person(s) To Take Everything At The End of The Night
Bride's aunt or cousin
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes with long tables flanking them with SO across from them
If Yes, What Is The Decor For This Table
Will You Provide Your Toasting Glasses
CATERER
Rouge Catering
410-527-0007
Celeste Bendetti
Arrival Time
Booked Time
5:00-11:00 pm
What Is Your Guest Count
230 / min. 200 contract
How Many Are Kid's Meals
No kids under 12
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
Yes - Liquor, Beer & Wine - Maybe
If Yes, Where Are You Purchasing It From
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
If No, Who Is Taking The Liquor at The End of The Night
Are You Having Signature Drinks
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
6/4/26 is the tasting
BAKER
Cousin is as baker / grandmother desserts
Arrival Time
Is It a Tiered Cake or a Small Cake
Small
If It Is a Tiered Cake, How Many Tiers Is It
N/A
Do You Want to Save The Top
Yes
If It's a Small Cake, Do You Want to Save The Rest of It
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
Yes
If Yes, Are They Coming From The Baker
Her grandmother
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Are You Providing a Cake Topper
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
FLORIST
Suggested Thistle & Twig
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
DJ/BAND
Koko Brothers Entertainment
410-666-8566
Lou & Angelo Kokkinakos
Arrival Time
Booked Time
4:30-10:30 pm
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
2 person DJ & MC Team
- 4 hour non-stop entertainment - 4:30-10:30 pm
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
N/A
BRIDAL PREP
her cousin
Where Will You Be Getting Ready
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
Cousin
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
DRESS SHOP
TUX SHOP
INVITATIONS
FAVORS
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
Draping between rehearsal & cocktail space
PHOTO BOOTH
Maybe
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
Adam Green Creative LLC
410-371-1130
Adam Green
Arrival Time
12:00 pm - 9:00 pm
Where
Booked Time
9 hours
Is There a First Look
NO
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
Maybe / hotel shuttle ?
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES: