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EVENT DETAILS

Katie

Baris

Saturday, May 2, 2026

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NOTES

Coordinator: Tia Sturgis

Assistant: Hannah Ryan - confirmed

 

8:00 - Bridal party arrives at Swan Harbor and goes to the Bridal Suite

8:00 - Hair Stylist and Makeup artist arrives and goes to the Bridal Suite

8:00-1:00 pm - Hair and Makeup (confirmed with Emma)

Noon - Groom and groomsmen arrive

1:00 - Hair and Makeup must be completed for the bride

1:00 - Photographers arrive - Groom's room / Bridal Suite

1:00 - Getting Ready photos start & bridal party photos

2:00 - Caterer arrives

2:00 - First Look with Dad

2:15 First Look with Groom & quick photo shoot (just us two)

3:00 -3:45 - Photos

3:45- Wedding Party back inside to hide from guests and get refreshed

4:00 DJ arrives

4:00 - Bartender arrives - coolers in truck

4:00 - Guests begin to arrive

4:00 - Officiant Arrives

4:45 - Coordinator will get parents and wedding party lined up - enter from the front door of mansion

5:00-5:30 - Ceremony at Oak Tree

5:30-6:30 - Cocktail Hour

5:30-5:40 - Photo of bride & groom with all the guests - photographer will be take photo from 2nd floor window

5:40 - 6:00 extended family portraits

6:00 - 6:30 bride and groom ride down to water for a photoshoot

6:30 - Bride gets her gown bustled

6:30-6:45- Bride & Groom join the cocktail hour]

7:00-10:00 - Reception under the tent

6:40-6:50 - Invite guests into the tent to be seated

6:50- Coordinator will line up the wedding party for introductions by the fountain

7:00 - Bridal Party Introductions

7:10 - First Dance

7:15 - Welcome Speech

7:15-8:45 - Dinner

8:15 - Toasts by Best Man & Groomsmen, Maid of Honor & Matron of Honor

8:35 - Parent Dances (or earlier) - dance floor opens up after

9:15 - Cake Cutting in the house

9:25 - DJ announces that cake and dessert are available inside in the dining room

8:35-10:50 -Dancing

10:50 DJ announces to line up for send off & grab last drinks

11:00 Last Dance (bride and groom solo)

11:05 - Grand Exit

11:00  - Wedding over

11:00-12:00 - Vendors Clean up

 

Tia will set up uplighting

Remind Katie of payments due for various vendors

 

 

VENDOR LIST

WEDDING PLANNER

Charlene Gallagher, Your Day Your Way LLC

410-925-1086

 

PHOTOGRAPHER

Jess Lord (Main - High School Teacher)

4438293180

Alona Cox (Student Assistant)

Arrival Time

1:00 pm

Where:

Swan Harbor Farm

Booked Time:

1:00 - 10:00 pm

Is There a First Look

2:15 pm with Groom and with Dad (1st) 2:00

Where Will It Be

Not sure yet but will be following by a quick set couple photoshoot (right outside)

Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included

Just bride and groom

Sunset Time

None

Dietary Restrictions

Is There a Second Shooter

Yes, Alona Cox

PHOTOGRAPHER NOTES:

1:00 getting ready photos - girls will be upstairs and boys will be downstairs (split up photographers and take photos of both)

2-2:15 dad first look of bride photo (need to find a place to do this)

2:15 - 3 First look of bride and groom & Quick Set Couple Photoshoot

3-3:45 Full Wedding Party Photoshoot - bride with bridal party, groom with groomsmen, all together, immediate family (parents and siblings)

4:15 - 4:30 photographer stages ceremony space & takes candids of guests

5 - 5:30 ceremony (bride will ask someone to record to look back on)

5:30 - 6 extended family portraits

6-6:30 bride and groom ride down to water (one photographer and the other stay at the cocktail hour taking pictures and/or the reception set up)

7:00 grand entrance (bride will ask someone to record to look back on)

7:15 Welcome Toast & Dinner (bride will ask someone to record to look back on)

8:15 Toasts & Speeches (bride will ask someone to record to look back on)

8:35 Parent Dances (bride will ask someone to record to look back on)

8:45 Dance Floor Opens Up

9:15 Cake Cutting

 

 

The photographer is a coworker from my school that is the art teacher and the other photographer and a student at the school.

OFFICIANT

Kelly Sniffen

4438414014

Information Here

Arrival Time

Information Here

OFFICIANT NOTES:

Officiant is a friend of the bride!

 

She will be attending the rehearsal on 5/1 at 4 pm at Hopkins Breweru and then arriving between 4-4:30 at Swan Harbor on 5/2

CEREMONY VENUE

Swan Harbor - Oak Tree

410.939.6767

Time of Ceremony

5:00 pm

Venue

Swan Harbor - Oak Tree

Rehearsal Date & Time

5/1/26 4:00 pm

Rehearsal Location

Hopkins Farm Brewery - 8-10- min from Swan Harbor

Wedding County

Harford

Will You Have Programs

No

If Yes, Will They Be Placed on Seats or in a Basket

N/A

Do You Have Readers

No

If Yes, How Many

N/A

Will You Have Aisle Markers

I will be making or buying reserved bows for the first two rows on each side

If Yes, Are You Providing or is The Florist

Day of Coordinators

How Many Rows Are Being Reserved

2 rows on each side in the front (first row for bridesmaids and second row for brides immediate family & first row on other side for groomsmen & grooms immediate family)

Is There a Unity Candle, Wine Box, Hand Fasting, Etc.

No

Will There Be An Aisle Runner or Petals

There will be bouquets of flowers on every other row going back from the front

If Yes, Will It Be Placed Ahead of Time

Yes by the florists

Who Is Providing

Floral Impressions

What Signage Do You Have for the Ceremony

Will be having a large welcome sign to the wedding of Baris & Katie Safoglu & maybe signage for being an unplugged ceremony

What Flowers Do You Have For The Ceremony

Aisle flowers (every other aisle going up the chairs) & arch with two flower arrangments

Are You Providing an Arch

Yes

If Yes, Who Will Set It Up

florist

Who Will Decorate It

florist

Do You Have Separate Ceremony Musicians

No

What Is The Rain Plan

Inside the tent somehow some way

CEREMONY NOTES:

  • RAIN PLAN - guest will sit at their tables with a few rows of chairs in the center
  • Need to figure out how many chairs and tables to rent after we get RSVP's in. We are thinking 12 cocktail tables.
  • Sent EM to Katie to forward EM from Swan Harbor stating that set up time can start at 8 am.

 

RECEPTION VENUE

Swan Harbor (Tent)

Venue Location

Swan Harbor Farm

What Time are Vendors Allowed In

Anytime we have the space rented from 8 - 1 am

RECEPTION NOTES:

  • Start out with Polaroids and film on the table in Sunroom
  • Once the dinner is underway - move the Polaroid station under the tent
  • Caterer needs to move a cocktail table from outside to the inside for this table

COCKTAIL HOUR

Time of Cocktail Hour

5:30-6:45 - B&G will join CH at 6;30 ish

Location

Lawn

Are There Separate Musicians

What Is The Decor of The Cocktail Hour

Bud Vases (Bride providing vases) florist flowers

Is There Signage For The Cocktail Hour

Seating Chart

COCKTAIL HOUR NOTES:

12 cocktail tables split between the lawn (4) and the ceremony area (8).

RECEPTION

What Is The Time of The Reception

7:00-11:00 pm (11-12 clean up)

What Signage Do You Have For The Reception

Seating Chart

Will You Provide a Guest Book

Yes

What Type

Book with a polaroid camera with film for guests to take pictures of themselves and stick into the book and write a note next to it

Will You Have Place Cards Or a Seating Chart

seating chart

Will You Provide the Table Numbers

yes

Will You Provide a Gift Box For The Gift Table

yes

Will You Provide Bathroom Baskets

probably - haven't decided yet, will probably be a later call

Will You Have a Memorial Table

yes

If Yes, What Type (Photos, Candles, Flowers, Etc.)

photos in frames, battery candles with votives and flowers @ entrance of tent

Will There Be Yard Games

no

If So, What Yard Games Need to Be Set Up

What Decor Other Than Flowers Will You Have at The Reception

Black chafers, white linens, venue providing tables, fresh flowers, cute wedding signs

Who Will Be the Person(s) To Take Everything At The End of The Night

Katie's mom-gifts & car box / Everything goes to box truck - checking to see if we can keep it on the side of house

Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)

no

SWEETHEART OR HEAD TABLE

Are You Having a Sweetheart or Head Table

yes

If Yes, What Is The Decor For This Table

flowers from the altar are going to be on the top of the table and on the floor in front

Will You Provide Your Toasting Glasses

yes, we may not have toasting glasses, but if we do we will provide.

CATERER

Mission BBQ, Glen Burnie

410-553-5772

Rosemary Donn

Arrival Time

2:00 pm

Booked Time

2:00 pm - 1:00 am

What Is Your Guest Count

232

How Many Are Kid's Meals

0

Vendor Count

DJ, 2 photographers, 2 coordinators = 5 vendors

Vendor Dietary Restrictions

Buffet / she's taking of the guests / 2 buffet stations (Katie has pop up tent to cover the buffet for rain

Are You Providing Your Own Liquor

Yes

If Yes, Where Are You Purchasing It From

BJs or another store in Delaware

Will It Be Delivered or Brought By Someone

brought - in box truck - bartenders will get off the truck

What Time Will It Be Delivered

early in the morning or at least by 12 pm

Will They Pick Up Unopened Bottles

no

If No, Who Is Taking The Liquor at The End of The Night

Placed on the bus back to the hotel and/0r put into box truck on site

Are You Having Signature Drinks

yes

If Yes, What Are The Names of The Drinks

Orange Crush & Vodka with Lime

Will You Have Signs Showing Names and Ingredients

Yes

CATERER NOTES:

  • Tia will have the key to the back of the truck in case the caterers need anything
  • Mission BBQ will place linens
  • Mission BBQ will clear plates & put in the box truck
  • Bartenders ???

BAKER

Stacey Haines (guest)

412-779-3899

Flower & Fork

Arrival Time

not sure

Is It a Tiered Cake or a Small Cake

Small Cake (maybe two layers)

If It Is a Tiered Cake, How Many Tiers Is It

N/A

Do You Want to Save The Top

Saving the whole cake - guests will have cookies and donuts -- so really just on display, but not to be eaten by guests just the couple

If It's a Small Cake, Do You Want to Save The Rest of It

Yes

If Not, Do You Want It Served To The Parent Tables

No

Are You Having Desserts

yes

If Yes, Are They Coming From The Baker

no

What Kind

cookies

Do You Have Any Rentals Such as Stands, Trays, Etc.

we will provide

Are You Providing Your Own Knife & Cake Server

yes

Are You Providing a Cake Topper

yes

If Yes, Will It Be Taken to The Baker

yes

BAKER NOTES:

Cake will be on a separate round table with Katie's bouquet

Cookies will be displayed on the table by Mission BBQ

Guests will be brining cookies/desserts can drop them inside as they arrive

FLORIST

Floral Impressions, Phoenix

(410) 329-1406

Teresa

Arrival Time at Ceremony Site

2:00 pm I think

Arrival Time at Venue Site

2:00 pm I think

Are They Coming Back at The End of The Wedding

Florist will take the arch with them after they breakdown and they will not be coming back at the end of the wedding

Are There Rentals to Return to The Florist

altar

Are You Giving Your Centerpieces Away to Guests

DJ will make announcement - person with the closest BD

Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist

yes

Are There Any Other Decorations Besides Flowers

votives with battery candles, charger plates, napkins, cutlery, and glasses for water

Cocktail Hour Flower Details

  • Bud Vases
  • Large Vases
  • Cocktail Tables (1 per)12120
  • Tables with White Flowers (3 per)103010
  • Gift Table (2 per)120
  • Bars (2 per)240
  • Guest Book Table 101
  • Food Tables (2 per)360Total5411

 

Em thread:

Katie Roof

Wed, Jan 14, 6:41 PM (22 hours ago)

to me

📷

---------- Forwarded message ---------
From: Katie Roof <katieroof15@gmail.com>
Date: Tue, Jun 24, 2025 at 9:12 PM
Subject: Re: wedding flowers
To: Floral Impressions <teresa@myfloralimpressions.com>

Thank you so much and I’m excited as well! Once I work on finalizing other things I’ll reach out to finalize our order :)

-Katie Roof

On Jun 24, 2025, at 11:02 AM, Floral Impressions <teresa@myfloralimpressions.com> wrote:

Thank you Katie, I did receive the retainer and I am super excited to be working with you and to be a part of your creative team!As we proceed, please let me know if you have any questions or new details , I will update the flower order.Have a great dayTeresa📷13819 Cripplegate Road, Phoenix, Maryland 21131Phone: (410) 329-1406 | www.myfloralimpressions.comFollow On: Facebook | Instagram | PinterestOn Mon, Jun 23, 2025 at 12:16 PM Katie Roof <katieroof15@gmail.com> wrote:
Attached is the signed contract I will Venmo/zelle today!-Katie RoofOn Jun 20, 2025, at 11:18 AM, Katie Roof <katieroof15@gmail.com> wrote:

Thank you so much for this invoice!Could you please give me an updated estimate with the following changes:1. Take off the bud vases and vases (besides the aisle vases - can you please provide those) and let me know how many I need to purchase of each of these I will be ordering :)2. Take off the boutineers3. Take off the corsagesOn Tue, Jun 17, 2025 at 1:38 PM Floral Impressions <teresa@myfloralimpressions.com> wrote:
Hi Katie, thank you for meeting with me on Saturday, I just love the  wildflower  esthetics and blooms we discussed and are possibly planning for your wedding flowers.I have attached the flower order to this email for you to review.  It does include all the designs and pricing for the wedding flowers and optional florals.Our flower orders are very flexible, so please let me know if you have any questions or would like to make any changes.Thank you and I look forward to possibly working with you and decorating the special day.Teresa📷13819 Cripplegate Road, Phoenix, Maryland 21131Phone: (410) 329-1406 | www.myfloralimpressions.comFollow On: Facebook | Instagram | PinterestOn Thu, Jun 12, 2025 at 10:52 AM Floral Impressions <teresa@myfloralimpressions.com> wrote:
Thank you Katie, We will meet at the below address, I work out of a studio on my home/ property- we also grow some flowers here.Please come to the front door.I look forward to meeting youTeresa📷13819 Cripplegate Road, Phoenix, Maryland 21131Phone: (410) 329-1406 | www.myfloralimpressions.comFollow On: Facebook | Instagram | PinterestOn Thu, Jun 12, 2025 at 9:13 AM Katie Roof <katieroof15@gmail.com> wrote:
Thanks for the quick reply and your flexibility!I can do Saturday the 14th at 10 am!On Thu, Jun 12, 2025 at 9:01 AM Floral Impressions <teresa@myfloralimpressions.com> wrote:
I also have Saturday morning June 14th at 10 am if that could work for you.Talk to you soonTeresa📷13819 Cripplegate Road, Phoenix, Maryland 21131Phone: (410) 329-1406 | www.myfloralimpressions.comFollow On: Facebook | Instagram | PinterestOn Thu, Jun 12, 2025 at 9:00 AM Floral Impressions <teresa@myfloralimpressions.com> wrote:
Good morning Katie, We will meet at my location, We work from a design studio on my personal home property.  We also grow some flowers here too.Unfortunately, next week, we have a large event and availability is limited  , would you have any availability the week of June 22nd,I am also on vacation the week of July 06th, but  I could try to meet on a Monday too if that helps .Please let me know your thoughts and availability .Thank youTeresa📷13819 Cripplegate Road, Phoenix, Maryland 21131Phone: (410) 329-1406 | www.myfloralimpressions.comFollow On: Facebook | Instagram | PinterestOn Wed, Jun 11, 2025 at 9:51 PM Katie Roof <katieroof15@gmail.com> wrote:
Would the in person meet up be at my house or your location? I am moving to Virginia so that would be quite the drive!I would like to meet up in person though so it's more tangible! I am willing to travel :)Available Dates1.  June 17th after 11 am2. June 18th before 1 pm3. July 8th after 1 pm4. July 9th after 1 pm5. July 10th after 1 pmLet me know if any of those dates work and if not I can pick more!-Katie RoofOn Wed, Jun 11, 2025 at 10:27 AM Floral Impressions <teresa@myfloralimpressions.com> wrote:
Hi Katie, thank you for reaching back out to me and including some details on the questionnaire.We can schedule a phone , video or in house meeting to discuss the florals and decor in more detail.I try to meet Tuesday thru Thursday 10-7 pm and some Saturday mornings.  Please let me know a few days and times that work for your schedule.Thank you and I look forward to hearing from youTeresa📷13819 Cripplegate Road, Phoenix, Maryland 21131Phone: (410) 329-1406 | www.myfloralimpressions.comFollow On: Facebook | Instagram | Pinterest

 

Reception Flower Details

bouquets from bridesmaids will be repurposed as centerpieces (florist is doing) and there will be bud vases on those tables with colorful flowers & the rest of the tables will have the flowers from the aisle way in the middle. Bride's bouquet on Dessert / Cookie Table

FLORIST MISC. NOTES

Phoenix, MD

DJ/BAND

Daniel Croke

410-274-8543

Friend

Arrival Time

4:00 pm

Booked Time

4:00 pm - 12:00 am

Is Your DJ or Band Also Your Emcee

Yes

If You Are Having a Band, How Many Players are There Including the Sound Engineer

DJ/BAND NOTES:

Arriving at 4:00 pm

 

Introductions

Parents of the Bride –

· Bob Roof

· Diana Roof

Parents of the Groom –

· Emel Safoglu

· Kamil Safoglu

Groomsmen (as a group) – song for intro --- ___________

· David McCarthy

· Aaron Bowles

· Naveed Freshtavadi

· Soshiant Raessian

· Daniel Maldonado

· Nathan Hackett

· Sergio Escobar

· Robert Diaz

· Drew O’Sullivan

Bridesmaids (as a group) – song for introduction: __________

· Kari Hammer

· Sasha Moore

· Holly Webb

· Jami D’Ambrosio

· Meghan Bushman

· Amy Halls

· Lexy Ganesh

· Dakota Baker

Maid/Matron of Honor & Best Man – intro song _______________

· Maria Roof

· Nadine Dunn

· Evan Fisher

Bride & Groom

· Katie Safoglu

· Bari Safoglu

Pronounced (Shah – foal- a)

FLOW INTRODUCTIONS

Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated

stand - they will be introduced

Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables

probably no grandparents will be attending

Are Parents Being Introduced or Are They Being Acknowledged From Their Tables

probably acknowledged from table

How Do You Want to Be Announced

with a walk out song

Are You Changing Clothes

no - maybe shoes

Is There a Special Exit

yes - last dance alone will guests line up and then either bubbles or light wands/glow sticks

Misc Flow/Introductions Notes

ENTERTAINMENT

BRIDAL PREP

Image Is Salon - Kait

(443) 895-4335

Where Will You Be Getting Ready

On site upstairs in the house

Where is The Groom Getting Ready

on site downstairs in the house

HAIRSTYLIST INFORMATION

Hairstylist Name

Image Is Salon

Hairstylist's Cell Phone Number

(443) 895-4335

Arrival Time and End Time

8:00 am - 1:00 pm

Number of Girls Getting Their Hair Done

9

How Many Stylists

4

MAKEUP ARTIST INFORMATION

Makeup Artist Name

Image Is Salon

Makeup Artist Cell Phone Number

(443) 895-4335

Number of Girls Getting Their Makeup Done

12

How Many Makeup Artists

4

BRIDAL PREP NOTES:

Coming to Swan Harbor

1/16-EM response - Perfect! Yes we had her sign a bridal agreement already! And start time will be 8:00AM

Best,

Emma Garland

Bridal Coordinator

1/15 - Sent EM to Emma asking if there will be a formal signed contract and what their start time will be

4:45 PM (0 minutes ago)

to bridal, Tia

📷

Hi Emma:

We are the coordinators for Katie's wedding.  Will you have a formal signed contract with Katie?  We

Email thread:

Charlene Gallagher <charwedplanner@gmail.com>

need her hair and makeup to be done by no later than 1:00.  What would be your start time?

Making memories together!

Fondly,

Charlene Gallagher

Certified Wedding Planner & Event Specialist

Your Day Your Way LLC, Wedding & Event Planning

www.yourdayyourway.biz

410-925-1086

📷

On Wed, Jan 14, 2026 at 6:43 PM Katie Roof <katieroof15@gmail.com> wrote:

---------- Forwarded message ---------
From: Bridal <bridal@imageissalon.com>
Date: Fri, Sep 19, 2025 at 5:58 PM
Subject: Re: Wedding Day Hair Team
To: Katie Roof <katieroof15@gmail.com>Katie,Perfect, thank you so very much!Best,Emma Garland 
Bridal CoordinatorFrom: Katie Roof <katieroof15@gmail.com>
Sent: Friday, September 19, 2025 10:26 AM
To: Bridal <bridal@imageissalon.com>
Subject: Re: Wedding Day Hair TeamGood morning!Bride - Katie Roof - Bridal Hair & Make-UpMOB  - Diana Roof - Bridal Party Hair & Make-UpMIN (Mother in Law) - Emel Safoglu - Bridal Party Hair & Make-UpMOH (Maid of Honor)  - Maria Roof (sister) - Bridal Party Hair & Make-UpMOH (Matron of Honor)  - Nadine Dunn - Bridal Party Make-UpBridesmaid - Amy McCormick - Bridal Party Hair & Make-UpBridesmaid - Lexy Ganesh - Bridal Party Hair & Make-UpBridesmaid - Jami D'Ambrosio - Bridal Party Make-UpBridesmaid - Holly DiPerna - Bridal Party Hair & Make-UpBridesmaid - Dakota Baker - Bridal Party Hair & Make-UpBridesmaid - Sasha Moore - Bridal Party Make-UpBridesmaid - Meghan Buschman - Bridal Party Hair & Make-UpThere is one other bridesmaid that is doing her own hair and make-up, just so you know she exists :) Her name is Kari Hammer!On Thu, Sep 18, 2025 at 3:20 PM Bridal <bridal@imageissalon.com> wrote:
Hello Katie!I hope you are well, may I have a list of everyone's names and what service(s) they will be getting. I am filling out our bridal worksheet for your special day and just need these last few details. Feel free to add in their titles (MOH, MOB, etc.) Thank you so much!Best,Emma GarlandBridal CoordinatorFrom: Katie Roof <katieroof15@gmail.com>
Sent: Thursday, September 4, 2025 4:31 AM
To: Bridal <bridal@imageissalon.com>
Subject: Re: Wedding Day Hair TeamActually I’m sorry I take it back 9 am is great! That way I can see how the looks holds up throughout the day!-Katie Roof
On Sep 4, 2025, at 4:29 AM, Katie Roof <katieroof15@gmail.com> wrote:
Great! Does she have anything around 2 or 3 pm?-Katie Roof
On Sep 3, 2025, at 6:36 PM, Bridal <bridal@imageissalon.com> wrote:
Kaite,Of course!Yes she has as early as 9:00AM on 2/17! What time would you prefer?Best,Emma GarlandBridal CoordinatorFrom: Katie Roof <katieroof15@gmail.com>
Sent: Wednesday, September 3, 2025 6:07 PM
To: Bridal <bridal@imageissalon.com>
Subject: Re: Wedding Day Hair TeamThanks for the quick response!I'm thinking like 3 months out from the wedding, do you know if she is available Feb 17th? It is a Tuesday!On Wed, Sep 3, 2025 at 5:52 PM Bridal <bridal@imageissalon.com> wrote:
Hi Katie!Absolutely, Kait has as soon as 9/10 at 1:00Pm available. How soon are you looking?Best,Emma GarlandBridal CoordinatorFrom: Katie Roof <katieroof15@gmail.com>
Sent: Wednesday, September 3, 2025 5:25 PM
To: Bridal <bridal@imageissalon.com>
Subject: Re: Wedding Day Hair TeamGood evening!I am reaching out to schedule my bridal hair and make-up trial :) I met with Kate recently to get a haircut and color and she informed me that I should schedule this with you?Thanks for the information in advance,Katie RoofOn Fri, Jun 13, 2025 at 1:07 PM Bridal <bridal@imageissalon.com> wrote:
Katie,Perfect! I look forward to seeing you 📷Best,Emma GarlandBridal CoordinatorFrom: Katie Roof <katieroof15@gmail.com>
Sent: Friday, June 13, 2025 12:51 PM
To: Bridal <bridal@imageissalon.com>
Subject: Re: Wedding Day Hair TeamI’ll make a point to come today before 4 pm!-Katie Roof
On Jun 13, 2025, at 12:38 PM, Bridal <bridal@imageissalon.com> wrote:
Katie,I will be here today until 4:00PM! Tomorrow I will not be in. Let me know if you are coming today!Best,Emma GarlandBridal CoordinatorFrom: Katie Roof <katieroof15@gmail.com>
Sent: Friday, June 13, 2025 12:31 PM
To: Bridal <bridal@imageissalon.com>
Subject: Re: Wedding Day Hair TeamI will be in the area today and tomorrow If that works??I’ll be able to swing by today around 2:30 pm or tomorrow around 11:30 am.Let me know which you prefer!-Katie Roof
On Jun 13, 2025, at 10:46 AM, Bridal <bridal@imageissalon.com> wrote:
Hi Katie!Perfect! The deposit would be $852.50. Are you able to come in-salon to pay the deposit and sign our bridal agreement? You will get a copy as a receipt of payment! If so, let me know when you would be in so I can make sure I am in the salon!Best,Emma GarlandBridal CoordinatorFrom: Katie Roof <katieroof15@gmail.com>
Sent: Monday, June 9, 2025 9:07 PM
To: Bridal <bridal@imageissalon.com>
Subject: Re: Wedding Day Hair TeamThank you!I would like to move forward please! I could do card or check, but if it’s able to be done over the phone then card is probably easier.-Katie Roof
On Jun 5, 2025, at 11:55 AM, Bridal <bridal@imageissalon.com> wrote:
Hello Katie!Thank you so much for being patient with me. We would need to send 4 service providers to ensure the day runs smoothly.That would be a travel fee of $600.00If you would like to move forward with us let me know. I would have you sign our bridal form and pay a deposit which would be the travel fee and ½ of your (the bride's) services via cash, card, or check.Let me know if you have any other questions!Best,Emma GarlandBridal CoordinatorFrom: Katie Roof <katieroof15@gmail.com>
Sent: Monday, June 2, 2025 9:32 AM
To: Bridal <bridal@imageissalon.com>
Subject: Re: Wedding Day Hair TeamThank you for the reply when you are able to talk with the owner and see just exactly how many people will be needed can we proceed?On Fri, May 30, 2025 at 11:53 AM Bridal <bridal@imageissalon.com> wrote:
Hello Katie!Thank you so much for reaching out! So sorry for the delay I am only at the desk a couple times per week so I check this email as often as I can!Thank you for the numbers and information, the pricing would be as follows:Travel fee: $150.00 per stylist. With the total number of services to be performed being 21 and the time frame being 8AM-1PM, I would estimate that we would need to send 5 service providers but I can give you an exact number once I speak with our owner to find out exactly how many would be best to help ensure the day runs smoothly.Bridal Hair: $265.00Bridal Makeup: $240.00(this includes a trial and 20% gratuity)Bridal Party Style + Mothers: $944.00 ($118 per person, 8 people)Bridal Party Makeup + Mothers: $1,188.00 ($108 per person, 11 people)(this includes a 20% gratuity)False Lashes can be added for an additional $20 per person.Any garage/parking fees anticipated will be estimated & charged in addition to the travel fee.Once I am able to give you an exact travel fee, if you wish to move forward with us, a non-refundable deposit of the travel fees plus 50% of the Bride's services would need to be paid cash, check, or card.The balance is due on or within 7 days prior to the ceremony date and must be paid in cash.Let me know if you have any questions!Best,Emma GarlandBridal CoordinatorFrom: Katie Roof <katieroof15@gmail.com>
Sent: Friday, May 30, 2025 7:35 AM
To: Bridal <bridal@imageissalon.com>
Subject: Re: Wedding Day Hair TeamGood morning!I wanted to update the numbers based on information from my remaining bridesmaids:1. Bridal Hair & Make-Up x 12. Bridesmaids Hair x 63. Mothers of Bride Hair x 24. Make - Up Bridesmaids & Mothers x 11Hoping that this is the right email :)Thank you,Katie RoofOn Tue, May 27, 2025 at 8:22 PM Katie Roof <katieroof15@gmail.com> wrote:
Good evening!I spoke with you earlier at my hair appointment with Kait.I was hoping to book a team for my wedding on May 2, 2026 including Kait as one of my people - she would do my hair and make up.The following will need to be done between 8 am - 1 pm:1. Bridal Hair & Make-Up x 12. Bridesmaids Hair x 5 (maybe 7 waiting to hear from two bridesmaids)3. Mothers of Bride Hair x 24. Make - Up Bridesmaids & Mothers x 11*Note that one of my bridesmaids is African American - she may opt out of hair and make-up, will know by the end of the week and will update you!The wedding is at Swan Harbor Farm in Havre de Grace.I was hoping I could get an estimate of cost if there could be a write up for it as well?Thank you so much!-Katie Roof--Katie RoofMiddle School Science Teacher410-474-9468--Katie RoofMiddle School Science Teacher410-474-9468--Katie RoofMiddle School Science Teacher410-474-9468--Katie RoofMiddle School Science Teacher410-474-9468--Katie RoofMiddle School Science Teacher410-474-9468--Katie RoofMiddle School Science Teacher410-474-9468--Katie RoofMiddle School Science Teacher410-474-9468

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DRESS SHOP

K & B Bridal

410-838-1135

TUX SHOP

INVITATIONS

Sending between 2/1 & 2/15/26

RSVP 4/1/26

FAVORS

Wooden Ornaments & Koozies

Are You Providing Favors

Yes

If Yes, Type of Favors

Wooden Ornaments & Koozies

Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table

Place Ornaments at each place setting / Koozies will be placed at the bar

FAVOR NOTES:

Her mom is making favors - ornaments

RENTALS

Curated Events, Sasha Moore (Bridesmai)

Frederick location

  • Bride is picking up the rentals
  • Renting table cloths, plates, etc.
  • Everything to box truck at the end of the night
  • Charger Plates
  • Silverware
  • Cups / Challices / Pictures

 

PHOTO BOOTH

Polaroids

Arrival Time

Booked Time

Are They Providing the Props

Have You Chosen Your Template

Are They Providing a Backdrop or Are You Providing

No back drop

Are You Providing a Scrapbook with Pens

Guest Book

PHOTO BOOTH NOTES:

Set up in the tent with Guest Book

VIDEOGRAPHER

N/A

Arrival Time

Where

Booked Time

Is There a First Look

Where Will It Be

Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included

Sunset Time

Dietary Restrictions

VIDEOGRAPHER NOTES

TRANSPORTATION

JDT Transportation

How Many Shuttles

Booked Time for Each

How Many Locations for Pick Up

Names of the Hotels that They Are Staying At

3 busses

Distance and Time Between Each Stop

TRANSPORTATION NOTES:

EM Threads:

 

1/15/26 - ---------- Forwarded message ---------
From: Katie Roof <katieroof15@gmail.com>
Date: Mon, Aug 11, 2025 at 11:58 AM
Subject: May 2 2026 Wedding Bus Rentals
To: jdtbusgirl@aol.com <jdtbusgirl@aol.com>

Good afternoon,

It was nice talking to you today, and thank you for the breakdown and information!

I was hoping to book your services on May 2, 2026. The shuttle service would be picking up from the Holiday Inn Express Aberdeen at 4 pm to deliver guests to the venue at Swan Harbor Farm for a 5 pm ceremony. The late night shuttle would have two departure times, one at 10 pm (that will shuttle back to pick up more guests at 11 pm from the venue) and one at 11 pm.

As of now I am thinking two shuttle buses will work, and will update you once I get a better idea with RSVP's if we need to bump that up to three or if two will suffice!

Just to have it in writing we discussed $800 a bus without tip.

Thanks again, and look forward to working with you!

-Katie Roof

--

Katie Roof

Middle School Science Teacher

410-474-9468

BARTENDERS

Bartending by Krystal

302-745-1658

3 Bartenders

She is TIPS Certified

Arrival time 4:00 (probably will be there at 3:30)

Katie will provide 12 oz cups for the signature drinks / 16 oz for beer, wine, soda, etc.

All of her supplies will be on the truck in the back parking area

1/15-EM - We are going to have a bar inside and at cocktail hour outside to help with the amount at one bar, we are only doing beer and wine with two premade cocktail drinks so I think the lines should run pretty smooth!

All 3 will be outside for cocktail hour and then 1 will shift to indoors during the transition and then 2 indoors and 1 outdoors for the rest of the night.

 

3 bartemders - 1 bar table in CH, 1 bar table under the tent

3 bartenders for cocktail hour

after cocktail hour 2 bartenders move under the tent / 1 stays put in the cocktail are

HOTELS

  • Holiday Inn Epress, Aberdeen
  • Hilton Garden Inn, Aberdeen
  • Days Inn
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