EVENT DETAILS
Nancy
Michael
Sunday, October 12, 2025
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NOTES
Draft Timeline:
10:30 - Coordinator arrives / sets up / oversees - she parks at neighbor's house (on the right if facing Nancy's house)
12:00 - Caterer arrives (I'll confirm with Ken)
12:30 - Guests begin to arrive and get seated / Meara will direct them around the side of the house (they will not go through the double doors entrance)
Bachelor Boys play
12:45 - Coordinator asks guests to be seated
12:50 - Boat ride to pier (10 min. ride) / text Meara when you leave
12:55 - Start the Ceremony Procession from the stairs
Groom's Mom, Wilma, with groom's sister and brother
Bride's daughters walk together
Ava & Sara
Groom's 2 sons
Matthew & Moira
Chris & Carolina carrying their 2 y/o son
Groom's Daughter
Brian & Mara with
Grandchildren
Emerson & Elliott
1:00 - Boat arrives - Nancy & Michael get off the boat holding hands and walk to the Officiant
Officiant has her back to the water and Nancy & Michael will face the water (facing each other)
1:00-1:30 - Ceremony
1;15 - Meara will make sure the windows are open
1:30-2:00 - Photos of bride & groom and family
1:30-2:00 - Passed wine or sparkling water (no food) guests remain outside
2:00 - Everyone goes inside for lunch - finds their seat
2:00 - Salads are present / wine on the tables
2:00-Nancy & Michael enter & take their seats / guests follow
2:00Â Bachelor Boys guitarist accompanies N & M and other guest singer
2:30 - Bachelor Boys service ends
2:30-3:30 - Wine is served and Buffet is open
3:40- Toasts by friend Sande and those we call out
3:50 - Cake Cutting
3:50 - Cake and Desserts available
4:00-5:00 - Mingling
5:00 - Wedding Ends
5:00 - Coordinator gathers personal items outside & inside / leaves in the room downstairs
5:30 - Coordinator leaves
5:00-6:00 -Caterer Cleans up
d indoors for lunch - we’ll have mike and speaker placed to outside too
4 indoors tables, 2 outside on porch - open up the windows and Mike it!
Rain plan: gather upstairs in main living room ; Descend to lower level
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VENDOR LIST
WEDDING PLANNER
Your Day Your Way LLC, Charlene Gallagher
410-925-1086
Intimate & Elegant Dinner
None of the traditional elements of a wedding
No Wedding Party
71 year old bride & groom
PHOTOGRAPHER
Hickok Photography
410-858-0457
Wendy Hickok
Arrival Time
Where:
744 Dividing Rd., Severna Park (new home)
Booked Time:
Is There a First Look
Yes - getting on the boat together
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
B&G only
Sunset Time
Dietary Restrictions
Is There a Second Shooter
PHOTOGRAPHER NOTES:
OFFICIANT
Kristen Poley (Friend)
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
CEREMONY VENUE
744 Dividing Rd., Severna Park (new home)
Time of Ceremony
1:00 pm
Venue
735 Dividing Rd. Severna Park, MD (new home)
Rehearsal Date & Time
N/A
Rehearsal Location
N/A
Wedding County
Anne Arundel
Will You Have Programs
If Yes, Will They Be Placed on Seats or in a Basket
Do You Have Readers
If Yes, How Many
Will You Have Aisle Markers
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
Caterer will set up chairs
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Will There Be An Aisle Runner or Petals
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
Chuppah - I need to get it
If Yes, Who Will Set It Up
Who Will Decorate It
Do You Have Separate Ceremony Musicians
What Is The Rain Plan
CEREMONY NOTES:
- They want to arrive on a boat
- They'll get off the boat holding hands and walk to the ceremony site
- Ceremony 1:00
- Rain Plan: upstairs
RECEPTION VENUE
744 Dividing Rd., Severna Park (new home)
Venue Location
What Time are Vendors Allowed In
Meara will arrive at 11:30 / she'll direct guests around the side of the house
RECEPTION NOTES:
- (4) 60" tables inside (seats 8-9)
- (1) 48" outside (seats 6)
- (1) 60" outside (seats 8-9)
- Food inside
- Tent is 10 x 15
- Flaps roll up and down
- Waterproof
- windows will be open for the outside guests to hear
- She is looking at edison lights to hang from the tent
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COCKTAIL HOUR
Time of Cocktail Hour
No Cocktail Hour
Location
Are There Separate Musicians
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
1:30 pm
What Signage Do You Have For The Reception
Bathroom signs / Wedding Sign / Welcome Sign
Will You Provide a Guest Book
Will sit on the tree stump with plants around it
What Type
Book
Will You Have Place Cards Or a Seating Chart
Seating Chart on Foam Board
Will You Provide the Table Numbers
Will You Provide a Gift Box For The Gift Table
Will You Provide Bathroom Baskets
No
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N.A
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
NA
What Decor Other Than Flowers Will You Have at The Reception
Nancy has some decorations she'll add to the plants for the tables
Who Will Be the Person(s) To Take Everything At The End of The Night
Leave everything in the lower room
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
No
If Yes, What Is The Decor For This Table
N/A
Will You Provide Your Toasting Glasses
N/A
CATERER
Ken's Creative Kitchen Catering
Arrival Time
Booked Time
What Is Your Guest Count
50
How Many Are Kid's Meals
Vendor Count
1-Coordinator / 2 Band members
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
Yes
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
It will be at the house
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
No
If Yes, What Are The Names of The Drinks
N/A
Will You Have Signs Showing Names and Ingredients
N/A
CATERER NOTES:
No bar
- Wine on the tables
- Soft Drinks
- 2 tables under at tent
- Elegant Lunch 1:30-5:00
- 50 guests
- Rain Plan for Dinner:
- Manhattan Club House
BAKER
Arrival Time
Is It a Tiered Cake or a Small Cake
Small cake with petite desserts
If It Is a Tiered Cake, How Many Tiers Is It
Do You Want to Save The Top
If It's a Small Cake, Do You Want to Save The Rest of It
Slice and put it out
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
If Yes, Are They Coming From The Baker
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Are You Providing a Cake Topper
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
Her daughter's BD on the same day
Sent her links to bakers in the area
FLORIST
She and her friend are doing
Arrival Time at Ceremony Site
N/A
Arrival Time at Venue Site
N/A
Are They Coming Back at The End of The Wedding
N/A
Are There Rentals to Return to The Florist
N/A
Are You Giving Your Centerpieces Away to Guests
Yes, they can take the plants
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
She's not sure what she's carrying yet
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Her friend is helping with flowers
- 1 bout for the groom
- bouts for the 2 sons
- they may cover the Chuppah with an embroided table cloth
Reception Flower Details
FLORIST MISC. NOTES
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DJ/BAND
Bachelor Boys
301-471-0893
Roxanne
Arrival Time
Booked Time
2 hours (12:30-2:30)
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
2 - Guitar and Vocalist
DJ/BAND NOTES:
- Ceremony
- 1 hour after ceremony; will play music that the bride & groom are singing to
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FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
N/A
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
***when we get the text from Nancy that they're on the boat
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Officiant will be upfront
- Groom's mom (92) Wilma & his sister and brother walk down together
- Bride;s daughters - Ava & Sarah walk down toghether
- Groom's 2 sons and their wives
- Matthew & Moira
- Chris & Carolina carry their 2 y/o
- Grandchildren - Emerson & Elliott walk together
- Nancy & Michael get off the boat holding hands and walk to the Officiant
ENTERTAINMENT
BRIDAL PREP
Where Will You Be Getting Ready
744 Dividing Creek Rd., Arnold MD (old house)
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
Bride & 2 daughters
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
Bride & 2 daughters
How Many Makeup Artists
BRIDAL PREP NOTES:
She and her 2 daughters
744 Dividing Creek Rd., Arnold, MD
DRESS SHOP
TUX SHOP
INVITATIONS
She's doing her own
FAVORS
No
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
Grand Event Rentals
Edison bulbs
PHOTO BOOTH
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
RENTALS
Grand Event Rentals
She needs a tent
CHUPPAH
They want a chuppah
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rentachuppah.com