EVENT DETAILS
Eden
Mikael
Saturday, September 6, 2025
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NOTES
Onsite Coordinator: Stefanie Feldman
Assistant: Cassidy Coates
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See GoogleDoc for Eden's revised Timeline.
VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way LLC
410-925-1086
3 Coordinators
PHOTOGRAPHER
Hannah Gaber (Julia is photographer)
520-661-6682
Timeless Media LLC
Arrival Time
7:00-end of wedding
Where:
Bonair Rose Garden, Arlington, VA
Booked Time:
5 hours
Is There a First Look
Yes
Where Will It Be
at Hotel
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Bride, groom, bridal party and parents will be there. - after ceremony extended family portraits
Sunset Time
7:30pm
Dietary Restrictions
TBD - I will confirm with her.
Is There a Second Shooter
No
PHOTOGRAPHER NOTES:
Photo Dash
This is her website: Hannah Gaber | Washington D.C. Photographer
This is my wedding photography inspiration Pinterest board that I'd like to share with my photographer: Pinterest
OFFICIANT
Kesis (Kadis)(TITLE) Samuel
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
CEREMONY VENUE
Ss. Peter and Paul Antiochian Orthodox Christian Church
301-765-3400
Time of Ceremony
4:00-4:40 pm
Venue
Potomac, Maryland
Rehearsal Date & Time
9/5 at the church with just B&G and Parents / 9/6 at the hotel @ 11:30 -Stefanie will do with the BM's & GM
Rehearsal Location
Ss. Peter and Paul Antiochian Orthodox Christian Church
Wedding County
Montgomery County
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
No
If Yes, Are You Providing or is The Florist
N/A
How Many Rows Are Being Reserved
The 1st 2 rows / For Family Only signs on each side
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
Unplugged
What Flowers Do You Have For The Ceremony
Florals on the church pews and florals on two wedding pillars byDecorator
Are You Providing an Arch
No
If Yes, Who Will Set It Up
N/A
Who Will Decorate It
N/A
Do You Have Separate Ceremony Musicians
No - No Music
What Is The Rain Plan
None - the ceremony is indoors
CEREMONY NOTES:
- There is another ceremony scheduled until 3:00 - Coordnators will help to clear the guests out
3:00 Set up time / out by 6:00
Orthodox Ceremony (crowns/Shawl) coming from decortor
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RECEPTION VENUE
Kogok Hall
301-502-1959
Venue Location
Potomac, Maryland
What Time are Vendors Allowed In
10:30am
RECEPTION NOTES:
Vendor Arrival 10:30 am
rented from 4:30 pm - 12:30 am
35 tables on each side = 708 tables (420) guests
24" buffet each side
1 Bar inside
1 Bar outside
Renting Chivari Chairs from either the caterer or the Decorator
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6 hours for set up
2 hours clean up
COCKTAIL HOUR
Time of Cocktail Hour
5:00-6:00 pm - friends are bringing appetizers (caterer knows)
Location
Long space connected to reception area / ouside (reception doors open for older guests)
Are There Separate Musicians
What Is The Decor of The Cocktail Hour
5 hi-tops
Is There Signage For The Cocktail Hour
Bar Sign & Seating Chart (2 mirrors) - Stefanie will find the best place for this
COCKTAIL HOUR NOTES:
- Inside/Outside - 5 hi-tops in grassy area
- Her aunt is making appetizers - they will set up the table
- Beer & Wine will be served during cocktail hour
- Full bar will be served during the reception
DJ needs to make an announcement
RECEPTION
What Is The Time of The Reception
6:00pm -12:30am (2 hours clean up)
What Signage Do You Have For The Reception
2 mirrors / seating chart
Will You Provide a Guest Book
Yes & Scrapbook - she wants someone at Polaroid table during cocktail hour to refill film, etc)
What Type
One regular signature guestbook and one polariod guestbook / tape / Pens - Cocktail Hour area - Stefanie will direct the guests to the table; she will keep an eye on it - resupply, etc.
Will You Have Place Cards Or a Seating Chart
Seating Chart / no escort cards
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
No
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N/A
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
Stage decor (includes 3 arches and florals to decorate it)
Who Will Be the Person(s) To Take Everything At The End of The Night
Bride's Mom
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Head Table - talked about escort cards
If Yes, What Is The Decor For This Table
Arches, florals and candles
Will You Provide Your Toasting Glasses
Yes
CATERER
Hemibry Catering
703-417-9335
Herman Hurtado
Arrival Time
2:30 pm / Friday - 10 am will set up 40 tables
Booked Time
8 hours / 2:30-10:30 pm
What Is Your Guest Count
400 (40 tables)
How Many Are Kid's Meals
3 FGs / 3 RBs
Vendor Count
(2) Coordinators (2) Photographers (1) Videographer (1) DJ (1) Photo Booth Attendant (7)
Vendor Dietary Restrictions
N/A
Are You Providing Your Own Liquor
Yes
If Yes, Where Are You Purchasing It From
Costco
Will It Be Delivered or Brought By Someone
Her dad or her uncle
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
Her mom
Are You Having Signature Drinks
No
If Yes, What Are The Names of The Drinks
Bar Sign Menu
Will You Have Signs Showing Names and Ingredients
No
CATERER NOTES:
- Coordinators will call the tables from each side - or work with the DJ
- Sets up and cleans up
- (2) buffets - double sided
- 4 bartenders, 2 behind each bar
- Special exit at Midnight - bubbes or tunnel by guests
- 2 hours to clean up
- George (from the church) will have himself & 4 staff members (2 on floor / 2 wash dishes)
BAKER
Chateau de Chantilly Cafe, Metrotech Dr., Chantilly VA
Arrival Time
4:00 - needs to be refrigerated until served
Is It a Tiered Cake or a Small Cake
Yes
If It Is a Tiered Cake, How Many Tiers Is It
3-tiers
Do You Want to Save The Top
Sheet cakes from Costco
If It's a Small Cake, Do You Want to Save The Rest of It
Yes
If Not, Do You Want It Served To The Parent Tables
Serve it all
Are You Having Desserts
No
If Yes, Are They Coming From The Baker
N/A
What Kind
N/A
Do You Have Any Rentals Such as Stands, Trays, Etc.
N/A
Are You Providing Your Own Knife & Cake Server
???
Are You Providing a Cake Topper
No
If Yes, Will It Be Taken to The Baker
N/a
BAKER NOTES:
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FLORIST
Geli Decor
703-300-8015
Gelila Gebreab
Arrival Time at Ceremony Site
10:00 am
Arrival Time at Venue Site
10:30am
Are They Coming Back at The End of The Wedding
TBD
Are There Rentals to Return to The Florist
Yes
Are You Giving Your Centerpieces Away to Guests
No
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes
Are There Any Other Decorations Besides Flowers
Candles
Cocktail Hour Flower Details
Please refer to the canva link in the next question.
Reception Flower Details
This is the decor me and Geli decided on (note, the floral centerpieces for the reception will have blush pink flowers added): https://www.canva.com/design/DAF06Z48kbQ/YzZM_--eiELwmiesxMOxNA/view?utm_content=DAF06Z48kbQ&utm_campaign=designshare&utm_medium=link&utm_source=editor
FLORIST MISC. NOTES
DJ/BAND
DJ Fessum Araya
571-344-0027
Arrival Time
no later than 1:30 pm
Booked Time
3:00-12:00 pm
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
She;s seending contractt
- Gramdparents are being introduced at their tables
- Parents are walking
- She's changing accessories
- Special Exit
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
No
BRIDAL PREP
Where Will You Be Getting Ready
Where is The Groom Getting Ready
HAIRSTYLIST INFORMATION
Hairstylist Name
Sending contract - Only Bride is getting hair Done
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
0
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Has trial
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
0
BRIDAL PREP NOTES:
Friend are doing makeup
TUX SHOP
INVITATIONS
STD's now
Send invitiations end of June (digital)
RSVP 6/15 - 8/1 (A/B list)
FAVORS
No
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
at each place setting
FAVOR NOTES:
RENTALS
Sammy's Rental
- We are renting 450 gold chavari chairs with ivory cushions
- Arrival -8-9 am on day of wedding (9/6)
- Picking up the next day
Picking up - the next day 8-9 (9/7)
- 450 Gold Chivari Chairs with Ivory cushion
PHOTO BOOTH
K Luxe Photo Booth Co.
240) 560-897
Arrival Time
Booked Time
3:00-7:00 pm - 4 hours
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
- Backdrop
- Props
VIDEOGRAPHER
Aspen Tree Films
Arrival Time
11:00 am Bon Air Park Rose Garden with First Look
Where
Washington National Cathedral
Booked Time
11:00 am - 11:00 pm (12 hours)
Is There a First Look
Yes @ Bon Air Park Rose Garden
Where Will It Be
??
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Bride, groom, bridal party and parents will there
Sunset Time
7:30pm
Dietary Restrictions
TBD - I will ask if he has any dietary restrictions.
VIDEOGRAPHER NOTES
Here is his website: Aspen Tree Films | Washington D.C. Wedding Videographer
TRANSPORTATION
Yes for Wedding Party only (22 people)
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
PHOTOGRAPHER (2nd)
Ganna Indina, Anna Krasnova Photography
2nd Photographer
- 8 hours - what is the time frame ??