EVENT DETAILS
Haley
Raj
Tuesday, December 31, 2024
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NOTES
DRAFT
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12/29/24 (4 hours)
Decor / Set up
starting at 8am
Laura, Dillon, Cassie, Shailesh
~~
12/30/24
Sangeet
4:00 - Coordinators arrive
6:00 - Buses pick up guests at various hotels
6:30 - Guests arrive on buses
6:30 - Coordinators set up food
6:30-7:00 - Drinks / Welcome Guests - thank you to the guests
7:00 - Chipoltle food is available - call by table
7:30-8:00 - Speeches (5-8 people)
8:00-10:00 - Performances
10:00-11:15 - Open Dancing / Gerba Sticks
11:15 - Begin to wind down
11:30 - Sangeet Ends
11:30 - Buses take guests to hotel
11:30-12:00 - Clean up
~~
12/31/24
Wedding Day
2:00 - Hair and Makeup must be finished
2:30 - Bride gets dressed
3:00-3:30 - Photos - Location to be determined
3:30 - Bride departs and heads for Elks Lodge
4:15 - Bride arrives at Elks Lodge and goes into hiding
4:30 - Raj arrives at Elks Lodge
5:00 - Buses pick up guests at the various hotels
5:00-5:15 - Caterer arrives (I need to confirm)
5:30 - Guests arrive on the bus
5:45-6 ;15 - Baraat (or as soon as everyone arrives)
6:15 - Invite guests inside to get seated for Ceremony
6:30 - Raj is escorted into the Ceremony by both sets of parents
6:30-7:30 Ceremony - Mandaap/Stage
7:30-8:30 Cocktail Hour
8:30-12:30 Reception
8:30 - Introductions of Bridal Party
8:35 - First Dance
8:40 - Welcome Speech - Bride's Dad?
8::45-9:45 - Dinner / Buffet Line
9:45 - Toasts by MOH & BM
9:55 - Cake cutting
10:00-Midnight-Dancing
Midnight-Count Down
12:00 12:25- Dancoing
12:30 - Last Dance
12:30 - Clean up
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250 guests
Florals and candlesticks
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VENDOR LIST
WEDDING PLANNER
Charlene Gallagher, Your Day Your Way LLC
410-925-1086
Full Planning 12/31/24
Sangeet 12/30/24
Tia, Coordinator
Cassidy, Assistant
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PHOTOGRAPHER
Ian Bell Photography & Video
(410) 940-8685
Ian Bell
Arrival Time
&;00 Sangeet / 2:30 Wedding
Where:
Elks Lodge
Booked Time:
14 hours
Is There a First Look
No / Baraat
Where Will It Be
N/A
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
N/A
Sunset Time
4:55 pm
Dietary Restrictions
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
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OFFICIANT
443-791-1727
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
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CEREMONY VENUE
Elks Lodge - Angela Frantom
410-960-2256
Time of Ceremony
5:45 Baraat / 6;30 pm Ceremony
Venue
Elks Lodge
Rehearsal Date & Time
10:00 am - 10/.29
Rehearsal Location
Elks Lodge, 878 Stevenson Lane, Severn MD
Wedding County
Anne Arundel County
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
N/A
If Yes, How Many
N/A
Will You Have Aisle Markers
N/A
If Yes, Are You Providing or is The Florist
N/A
How Many Rows Are Being Reserved
N/A
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No; Garlands & Fire Pit
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
Yes
If Yes, Who Will Set It Up
Laura & Haley's Dad
Who Will Decorate It
Laura
Do You Have Separate Ceremony Musicians
DJ
What Is The Rain Plan
N/A
CEREMONY NOTES:
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RECEPTION VENUE
Elks Lodge-Angela Frantom
410-960-2256
Venue Location
Elks Lodge, 878 Stevenson Lane, Severn, MD
What Time are Vendors Allowed In
4:00 pm
RECEPTION NOTES:
11/26/24-S/W Angela. They have 4 hours each day -she's checking the contract to see if she needs to add time. Extra 12 hours for us to clean up
- Coat Room will be available
- Bingo machine cannot be moved - it will be covered.
COCKTAIL HOUR
Time of Cocktail Hour
7:45-8:45 pm
Location
Elks Lodge (inside)
Are There Separate Musicians
DJ
What Is The Decor of The Cocktail Hour
Decorator
Is There Signage For The Cocktail Hour
Seating Chart
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
7:308:45-12:30 am
What Signage Do You Have For The Reception
Welcome Sign in foyer at entrance
Will You Provide a Guest Book
No
What Type
N/A
Will You Have Place Cards Or a Seating Chart
Seating Chart
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
No
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
N/A
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
3 cylinders on each table (2 are YDYW; 1 short one is the Elks Lodge), flowers,
Who Will Be the Person(s) To Take Everything At The End of The Night
YDYW will take our cylinders & candles, cake & knife server; parents will come back for the rest
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
N/A
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
No
If Yes, What Is The Decor For This Table
N/A
Will You Provide Your Toasting Glasses
No; Plastic Champagne glasses for the champagne toast at Midnight
CATERER
The Mint Room,
443-876-6534
Manpreet Sanhi
Arrival Time
2:00 pm
Booked Time
2:00-10:00 pm
What Is Your Guest Count
188
How Many Are Kid's Meals
None
Vendor Count
3 Coordinators; 2 Photographers, 1 Videographer, DJ
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
Yes
If Yes, Where Are You Purchasing It From
Total Wine, Loch Raven Blvd., Towson MD
Will It Be Delivered or Brought By Someone
Raj's parents will take it to the Elks Lodge
What Time Will It Be Delivered
10:00 am 12/29
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
Raj's parents
Are You Having Signature Drinks
Special drinks
If Yes, What Are The Names of The Drinks
N/A
Will You Have Signs Showing Names and Ingredients
N/A
CATERER NOTES:
·
BAKER
Friend
Arrival Time
Haley's parents will bring on 12/29 and put in the walk-in Frig
Is It a Tiered Cake or a Small Cake
Small
If It Is a Tiered Cake, How Many Tiers Is It
Small cake with Sheet Cakes from Costco
Do You Want to Save The Top
No
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
Caterer is providing an ice cream dessert
If Yes, Are They Coming From The Baker
Caterer
What Kind
Ice Cream
Do You Have Any Rentals Such as Stands, Trays, Etc.
No
Are You Providing Your Own Knife & Cake Server
YDYW will provide
Are You Providing a Cake Topper
Maybe
If Yes, Will It Be Taken to The Baker
N/A
BAKER NOTES:
Her friend is baking a small cake with sheet cakes
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FLORIST
Gina Hrybyk
410-218-8247
Gina
Arrival Time at Ceremony Site
4:00 pm
Arrival Time at Venue Site
4:00 0pm
Are They Coming Back at The End of The Wedding
She is a guest
Are There Rentals to Return to The Florist
No
Are You Giving Your Centerpieces Away to Guests
No
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes, delivery to the Elks Lodge
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
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DJ/BAND
DJ Kyle
Kyle Moore
Arrival Time
4:00 pm both days
Booked Time
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
No
DJ/BAND NOTES:
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FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
Where Will You Be Getting Ready
Bride's parents house
Where is The Groom Getting Ready
Candlewood Suites, Arundel Mills
HAIRSTYLIST INFORMATION
Hairstylist Name
Haley is doing her own hair
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Haley is doing her own makeup
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
Makeup artist is her brother
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· WHERE ARE YOU GETTING READY?
· WHERE IS THE GROOM GETTING READY?
Hair Stylist
· ARRIVAL TIME & END TIME:
· CELL PHONE NUMBER:
· NUMBER OF GIRLS GETTING THEIR HAIR DONE:
· HOW MANY STYLISTS?
Makeup Artist: Her Brother
· CELL PHONE NUMBER:
· NUMBER OF GIRLS GETTING THEIR MAKEUP DONE:
· HOW MANY ARTISTS?
DRESS SHOP
TUX SHOP
INVITATIONS
FAVORS
Gerbee Sticks
Are You Providing Favors
Yes
If Yes, Type of Favors
Gerbee sticks
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
Bring out during the dancing along with lights
FAVOR NOTES:
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RENTALS
Loane Brothers-Devon Mackesey
410-823-6050
Delivery: 12/30 - 10:00 am - 3:00 pm
Pick up: 1/2/25 - 10:00 am - 3:00 pm
300 White Dinner Plates
300 Whie 7" Dessert Plates
300 White Bread & Butter Plates
200 Linear Silver Plated Dinner Fork
300 Linear Silver Plate Dinner Knife
300 Linear Silver Plates Dessert Fork
32 Cloth-Banquet 90x156 Teal
300 Napkins - Organge
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PHOTO BOOTH
None
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
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VIDEOGRAPHER
Corinne Chapman Video
Arrival Time
See Sangeet & WeddingTimeline
Where
House & Elks Lodge
Booked Time
Is There a First Look
No
Where Will It Be
N/A
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
N/A
Sunset Time
N/a
Dietary Restrictions
VIDEOGRAPHER NOTES
Her friend is the Henna artist
TRANSPORTATION
Woodlawn Motor Coach
410-823-6050
Gail Tait
How Many Shuttles
(2) 12/30 / (2) 12/31
Booked Time for Each
See Timeline
How Many Locations for Pick Up
(2) for 1 bus & (2) for 2nd bus
Names of the Hotels that They Are Staying At
See Timeline
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
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DECORATOR
Laura Vanderbeck
410-262-04678
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