EVENT DETAILS
Leah
Donnie
Sunday, October 6, 2024
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NOTES
We'll stay until after the Parent Dances - until 2:00-7:00 pm
I'll get a room at Holiday Inn Express (out of the $1595 fee)
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DRAFT Timeline:
2:00 pm - Coordinators arrive
3:00 pm - First Look
3:00-3;15 pm - Bride & Groom only
3:15-3:30 pm - BrIde & Groom with Bridal Party
3:30-3:50 pm - Bride & Groom with Family
3:50 pm - Back inside to hide from guests
4:00 - Guest arrivals / Prelude Music
4:30 - Ceremony
5:00 - Ceremony Ends
5:00 - Guests are directed to the Cocktail Hour along with wedding party
5:00-5:15 - Couples photos
5:15 -5:45 - Bride & Groom join the Cocktail Hour (gown gets bustled)
5:45 pm - Bride, Groom, and Bridal Party gathers and waits for Introductions
5:50 pm - Guests are invited into the main room to take their seats
6:00 pm - Introduction of Bridal Party as a group - they all walk in together
Introduction of Bride & Groom
6:05 pm - 1st Dance
6:10 pm - Welcome Speech
6:30 pm - Blessing over the food
6:35-7:35 pm - dinner
7:25 pm - Toasts by Maid of Honor and Bestman
7:30 pm - Cake Cutting
7:35 pm - Parent Dances
7:40-9:55 pm - Dancing
9:55 pm - Last Dance
10:00 pm - Wedding Ends
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VENDOR LIST
PHOTOGRAPHER
Trans4formation Photography
Arrival Time
Where:
Kent Island Resort
Booked Time:
Is There a First Look
Yes
Where Will It Be
On the grounds of Kent Island Resort
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
Is There a Second Shooter
PHOTOGRAPHER NOTES:
OFFICIANT
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
Premier Wedding Masters - can't find them online
CEREMONY VENUE
Kent Island Resort (Outside)
Time of Ceremony
4:30-5:00 pm
Venue
Kent Island Resort (Outside)
Rehearsal Date & Time
10/5/24 from 6:00-6:30 pm
Rehearsal Location
Rehearsal Dinner is at the Resort - suggested we do the rehearsal the 1st 1/2 hour
Wedding County
Queen Anne's or Kent Co. ???
Will You Have Programs
Probably
If Yes, Will They Be Placed on Seats or in a Basket
Advised her to have them in a basket in case it's windy
Do You Have Readers
If Yes, How Many
Will You Have Aisle Markers
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Will There Be An Aisle Runner or Petals
If Yes, Will It Be Placed Ahead of Time
Who Is Providing
What Signage Do You Have for the Ceremony
What Flowers Do You Have For The Ceremony
Are You Providing an Arch
Venue has a Pergola - florist is putting a flower on the corner
If Yes, Who Will Set It Up
Florist
Who Will Decorate It
Florist
Do You Have Separate Ceremony Musicians
What Is The Rain Plan
CEREMONY NOTES:
4:30-5:00 pm
RECEPTION VENUE
Kent Island Resort (Inside)
Venue Location
Kent Island Resort (Inside)
What Time are Vendors Allowed In
RECEPTION NOTES:
Cocktail Hour 5:00-6:00 pm (patio)
Reception: 6:00-10:00 pm
COCKTAIL HOUR
Time of Cocktail Hour
5:00-6:00 pm
Location
Patio
Are There Separate Musicians
What Is The Decor of The Cocktail Hour
Bud Vases for hi-tops
Is There Signage For The Cocktail Hour
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
6:00 -10:00 pm
What Signage Do You Have For The Reception
Welcome Sign
Will You Provide a Guest Book
What Type
Will You Have Place Cards Or a Seating Chart
Seating Chart with Escort Cards
Will You Provide the Table Numbers
Will You Provide a Gift Box For The Gift Table
Gift Box is a rental from the venue
Will You Provide Bathroom Baskets
No
Will You Have a Memorial Table
No
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
Yes
If So, What Yard Games Need to Be Set Up
the rental company will set up the games
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Bridal Party will pack everything up, we leave at 7:00 pm
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
Repurpose flower from Pergola
Will You Provide Your Toasting Glasses
Using the venues
CATERER
In-house
Arrival Time
Booked Time
What Is Your Guest Count
80
How Many Are Kid's Meals
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
If Yes, Where Are You Purchasing It From
Will It Be Delivered or Brought By Someone
What Time Will It Be Delivered
Will They Pick Up Unopened Bottles
If No, Who Is Taking The Liquor at The End of The Night
Are You Having Signature Drinks
If Yes, What Are The Names of The Drinks
Will You Have Signs Showing Names and Ingredients
CATERER NOTES:
BAKER
In-house
Arrival Time
Is It a Tiered Cake or a Small Cake
If It Is a Tiered Cake, How Many Tiers Is It
Do You Want to Save The Top
If It's a Small Cake, Do You Want to Save The Rest of It
If Not, Do You Want It Served To The Parent Tables
Are You Having Desserts
If Yes, Are They Coming From The Baker
What Kind
Do You Have Any Rentals Such as Stands, Trays, Etc.
Are You Providing Your Own Knife & Cake Server
Are You Providing a Cake Topper
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
FLORIST
Wildly Native Flower Farm
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
FLORIST MISC. NOTES
DJ/BAND
Bachelor Boys Band
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
Dorsey Beauty
Where Will You Be Getting Ready
Kent Island Resort (Bridal Room)
Where is The Groom Getting Ready
Kent Island Resort ??
HAIRSTYLIST INFORMATION
Hairstylist Name
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
DRESS SHOP
TUX SHOP
INVITATIONS
FAVORS
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
RENTALS
Rentals are from the venue or an outsourced rental company
PHOTO BOOTH
None
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
Trans4mation Photography
Arrival Time
Where
Booked Time
Is There a First Look
Yes
Where Will It Be
On the grounds of Kent Island Resort
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
Thoroughbred Sedan & Transportation
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Distance and Time Between Each Stop
TRANSPORTATION NOTES: