EVENT DETAILS
Erin
Charles "Chad"
Saturday, June 14, 2025
Welcome to your wedding page. Bookmark this page for your reference. From this page, you can view your wedding details. Click the links below to view and update your budget, timeline and to-do list. To collect and share inspiration photos, click on your INSPIRATION page.
NOTES
Onsite Colordinator: Tia Sturgis 443-366-3774
Assistant: Vali Henry
Â
Draft Timeline
*Brooke Mattingly joining me as the second photographer for the day. She’ll be starting with Chad while I’m with Erin, and we’ll tag-team the rest of the day from there!
Â
Â
12:30 - Photographers arrive - one to hotel & one to house
1:00 - Hair and Makeup must be finished
1:00 - Groom gets dressed
1:15 - Girls get dressed
1:30 -Bride get dressed
2:00 - Coordinators arrive (depends on when the venue lets us in)
2:30-3:30 - First Look / Photos (location ??)
2:30-2:50 - Bride & Groom - private vows - 1st look
2:50 - 3:10 - Bride & Groom with Bridesmaids & Groomsment
3:30-4:00 - Bride & Groom with Parents / Group photos
4:30-5:00 - Ceremony (pier)
5:00-5:15 - Couples Photos
5:15-6:00 - Bride & Groom join the Cocktail Hour
6:00 - Guests are invitied upstairs
6:00 - Coordinators gather bridal party together for Introductions
6:15 - Introductions - Bridal party will stand
Parents will be acknowledged from their tables
Groomsmen as a group
Bridesmaids as a group
Bride & Groom
6:25 - First Dance
6:30 - Welcome Speech by Groom's parent(s)
6:35 - Thank you by Bride & Groom
6:40-7:40 - Dinner (Plated)
7:30 - Toasts - who? & how many?
7:40 - Parent Dances
Bride with Father
Groom with Mother
7:45-10:25 - Dancing
8:20-8:35 - Golden Hour Sunset Photos
10:25 - Last Dance
10:30 - Wedding Over
10:30-11:30 - Clean up / Pack up
No special exit
Â
Â
Â
Â
VENDOR LIST
PHOTOGRAPHER
Lisa Robin Photography
410.262.0785
Arrival Time
12:30 pm
Where:
hotel & house
Booked Time:
10 hours
Is There a First Look
Yes with Private Vows Pier at Frederick Douglass; just the two of them; BP & Parents will join later
Where Will It Be
Pier at Frederick Douglas
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Bride & Groom only / Families will join
Sunset Time
8:36 pm
Dietary Restrictions
Is There a Second Shooter
Yes
PHOTOGRAPHER NOTES:
- Talked about Photo Dash from table to table
5/30-Declined 9 pm mtg on 5/30 - sent Draft Timeline and asked to be kept in the loop with any changes
OFFICIANT
Allyson Matthews
410-236-7216
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
Allyson will be getting her hair and makeup done with us at the hotel so she will be on site all day.
CEREMONY VENUE
Frederick Douglas IMMM (Pier)
Natalie Halpern
Time of Ceremony
4:30-5:00 pm
Venue
Pier
Rehearsal Date & Time
6:30 - FDIMMM at the Pier
Rehearsal Location
Pier or Chad's mom's / Happy Hour is at The Point in Fells Point from 7:30-10:30
Wedding County
Baltimore City
Will You Have Programs
No / Bottled Water for the Ceremony
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
Groom's GF reading a poem
If Yes, How Many
N/A
Will You Have Aisle Markers
signs to hang on the sides of the chairs - include glue dots
If Yes, Are You Providing or is The Florist
How Many Rows Are Being Reserved
3 / 4 chairs per row on the Pier / wind plan is at gray double doors
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
No
What Flowers Do You Have For The Ceremony
Start of Aisle - arrangements sitting on ground / repurpose to the front of the SH table
Are You Providing an Arch
No
If Yes, Who Will Set It Up
N/A
Who Will Decorate It
N/a
Do You Have Separate Ceremony Musicians
DJ
What Is The Rain Plan
The ceremony will be moved indoors to the second floor of the museum. (pre-lobby area)
CEREMONY NOTES:
5.21/25 - EM to Tia and Cassidy about rehearsal:
Erin & Chad's rehearsal is on Friday 6/13 @ 6:30 on the Pier at Frederick Douglas. Cassidy, I won't need to go now that Tia can do it. So, you can meet her there to see how she conducts the rehearsal.
Remember, if it's windy, the Ceremony can be in front of those gray doors they showed us. Rain Plan is on the 2nd floor, the pre-lobby area of the Museum.
RECEPTION VENUE
Frederick Douglass IMMM (3rd Flooor), Natalie Halpern
410-303-8980 or (410) 685-0295
Venue Location
1417 Thames St, Baltimore, MD 21231
What Time are Vendors Allowed In
2:30 pm
RECEPTION NOTES:
Cocktail Hour on Patio 5:00-6:00
Reception 6:00-10:30
Cleanup 10:30-11:30
Candles in the window sills with repurposed bud vases
COCKTAIL HOUR
Time of Cocktail Hour
5:00-6:00
Location
Patio
Are There Separate Musicians
DJ
What Is The Decor of The Cocktail Hour
Is There Signage For The Cocktail Hour
Welcome Sign
COCKTAIL HOUR NOTES:
Hi-tops
Rain Plan: 3rd floor
Bud Vases (Rentals) - move to window sills
RECEPTION
What Is The Time of The Reception
6:00-10:30 pm
What Signage Do You Have For The Reception
Making a welcome sign / 2 easels - place at elevbators; outside - if windy, move inside
Will You Provide a Guest Book
Scrap book for polaroid photos
What Type
scrap book
Will You Have Place Cards Or a Seating Chart
Seating Chart with easel / escort cards
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Yes
Will You Have a Memorial Table
Reserve empty chair for bride's grandfather / drape his jacket over the chair / also ceremony chair
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
NO
If So, What Yard Games Need to Be Set Up
What Decor Other Than Flowers Will You Have at The Reception
Who Will Be the Person(s) To Take Everything At The End of The Night
Parents / Both Sets
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
No
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
Vase / repurpose flowers from end of aisle to in front of sweetheart table / vase for bouquet
Will You Provide Your Toasting Glasses
Yes (mom's set)
CATERER
Rouge Fine Caterers
Kate Tyler
Arrival Time
Booked Time
What Is Your Guest Count
134 Final incl. B&G
How Many Are Kid's Meals
No
Vendor Count
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N./A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
Yes
If Yes, What Are The Names of The Drinks
Signs
Will You Have Signs Showing Names and Ingredients
Signs, yes
CATERER NOTES:
Plated Dinner
Natalie sent various floor plans
BAKER
NO CAKE
Arrival Time
n/a
Is It a Tiered Cake or a Small Cake
n/a
If It Is a Tiered Cake, How Many Tiers Is It
n/a
Do You Want to Save The Top
n/a
If It's a Small Cake, Do You Want to Save The Rest of It
n/a
If Not, Do You Want It Served To The Parent Tables
`n/a
Are You Having Desserts
No cake, just dessert table / no cutting
If Yes, Are They Coming From The Baker
Caterer
What Kind
Assorted
Do You Have Any Rentals Such as Stands, Trays, Etc.
Caterer
Are You Providing Your Own Knife & Cake Server
No
Are You Providing a Cake Topper
No
If Yes, Will It Be Taken to The Baker
N/A
BAKER NOTES:
FLORIST
My Flower Box Designs
Kimberly Tyson
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
cylinders are rented; where do we put them
Are There Rentals to Return to The Florist
Cylinders for floating candles & long flowers, small votives
Are You Giving Your Centerpieces Away to Guests
taking at the end of the night; except for cylinders
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
When is she coming back for the rented cylinders?
Reception Flower Details
white linens, square plates, silverware, (Loane Bros. delivering with tables)
long rectangular tables
Long flowers
napkins coming from caterer
votives candles along hallway
FLORIST MISC. NOTES
DJ/BAND
District Remix - Michael
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
5/21./25 - Sent EM to Jason, District Remix - need 50'cord.
Hi Jason:
We are coordinating a wedding with DJ Michael for Erin McCourt & Chad Lee on 6/14/25 at the Frederick Douglass Isaac Myers Museum. The Event Manager wanted to make sure Michael knows to bring a 50' cord.
Thanks!
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
Introductions
First Dance
Welcome Speech - Groom's parent
Thank you Speech - Bride & Groom
No Blessing
Dinner (Plated)
Toassts - Sisters ??
No Cake cutting
No bouquet/garter toss
Games ??
Dancing
Last Dance
ENTERTAINMENT
N/A
BRIDAL PREP
Swept LLC
Where Will You Be Getting Ready
Hilton Canopy (walking distance)
Where is The Groom Getting Ready
His Dad's house (1 min. away)
HAIRSTYLIST INFORMATION
Hairstylist Name
Swept LLC
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
How Many Stylists
3 total
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Swept LLC
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
3 total
BRIDAL PREP NOTES:
DRESS SHOP
TUX SHOP
Tux
INVITATIONS
Sent 140 invitations this week3/1
RSVP 5/9
FAVORS
Yes
Are You Providing Favors
If Yes, Type of Favors
His & Her candies / dog treat bags (all in basket on a table)
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
PHOTO BOOTH
No
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
N/A
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
N/A
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
Most guests are local or staying at the Canopy at the Hilton
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
Has Room block with Hilton Canopy - walking distance
RENTALS
Event Dynamics
410-382-7761 (Cell)
Pipe & Draping; hallway from elevators
Delivery Date: 6/14/25
Pick up: 6/24/25