EVENT DETAILS
Kate
John
Friday, October 25, 2024
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NOTES
Schedule Meetings Mon, Tues, Wed @ 3:00 her time; 6:00 my time (she's in Washington State / 3 hours behind)
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12:30 - Barber arrives
1:30 - Lunch for Groom's party and bride's party
1:30 - Your Day Your Way arrives
1;30 - Vision Me Mirror Photo Booth arrives
2:30 - John and Best Man get dressed
VENDOR LIST
PHOTOGRAPHER
Jackalope Photography
443-414-3775
Heather Meadows
Arrival Time
4:30 PM
Where:
Sparrows Point CC
Booked Time:
7 hours
Is There a First Look
No
Where Will It Be
N/A
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
N/A
Sunset Time
6:14 pm
Dietary Restrictions
Is There a Second Shooter
No
PHOTOGRAPHER NOTES:
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OFFICIANT
Your Day Your Way
410-925-1086
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
- TAKE SWEATER PIN FOR BACKUP FOR KILT
- Gus Person - Bag Piper
- They will be incorporating some Scottish traditions - Groom is Scottish
- Bagpiper - Gus Persons
- Start at 5;15 and play as guests get seated
- 2 songs for parents & bridal Party, then for bride
- 1 song for recessional
- Cord for hand fasting
CEREMONY VENUE
Sparrows Point Country Club (Outside)
1 443 242 6499
Time of Ceremony
5:30 pm
Venue
Sparrows Point Country Club
Rehearsal Date & Time
10/24/24 @ 4:30 pm
Rehearsal Location
Sparrows Point CC
Wedding County
Baltimore
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
No
If Yes, Are You Providing or is The Florist
N/A
How Many Rows Are Being Reserved
1st row each side / 9 reserved signs - glue dots
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
Hand Fasting
Will There Be An Aisle Runner or Petals
No
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
Welcome Sign
What Flowers Do You Have For The Ceremony
Meadow of Flowers
Are You Providing an Arch
No
If Yes, Who Will Set It Up
N/A
Who Will Decorate It
N/A
Do You Have Separate Ceremony Musicians
Bagpiper
What Is The Rain Plan
Inside
CEREMONY NOTES:
919 Wise Ave, Dundalk, MD 21222
Hand Cord
- switch side for parents
RECEPTION VENUE
Sparrows Point Country Club (Inside)
1 443 242 6499
Venue Location
919 Wise Ave, Baltimore, MD 21222
What Time are Vendors Allowed In
11:30 am
RECEPTION NOTES:
70 guests
Bride & Groom want to eat privately
6 tables + 1 vendor table
Plaid runner for welcome table
Quaish Cup for Toasts
COCKTAIL HOUR
Time of Cocktail Hour
6:00-7:00 pm
Location
Patio
Are There Separate Musicians
DJ
What Is The Decor of The Cocktail Hour
None
Is There Signage For The Cocktail Hour
Seating Chart
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
7:00-11:30 pm
What Signage Do You Have For The Reception
Welcome Sign
Will You Provide a Guest Book
Yes
What Type
Barrell type on table in foyer - Advice / Pens
Will You Have Place Cards Or a Seating Chart
Seating Chart
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes - on mantle
Will You Provide Bathroom Baskets
No
Will You Have a Memorial Table
Yes
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Photos on mantle
Will There Be Yard Games
No
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
Plaid Runners; lantern surrounded by greenery
Who Will Be the Person(s) To Take Everything At The End of The Night
Paula
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
Greenery Garland with 2 small lanterns and her bouquet / meadow in front of tables
Will You Provide Your Toasting Glasses
No
CATERER
Sparrows Point Country Club (In-house)
443-613-6538 cell
Renee George
Arrival Time
In house
Booked Time
What Is Your Guest Count
53
How Many Are Kid's Meals
0
Vendor Count
(3) YDYW (1) Photographer (1) DJ = 5
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
No
If Yes, Where Are You Purchasing It From
N/A
Will It Be Delivered or Brought By Someone
N/A
What Time Will It Be Delivered
N/A
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
N/A
Are You Having Signature Drinks
No
If Yes, What Are The Names of The Drinks
N/A
Will You Have Signs Showing Names and Ingredients
N./A
CATERER NOTES:
Paula's niece is the Chef at SPCC
Buffet
BAKER
Yia Yia's Bakery
Nicole Besnoska
Arrival Time
Is It a Tiered Cake or a Small Cake
Tiered
If It Is a Tiered Cake, How Many Tiers Is It
2
Do You Want to Save The Top
If It's a Small Cake, Do You Want to Save The Rest of It
N/A
If Not, Do You Want It Served To The Parent Tables
N/A
Are You Having Desserts
No
If Yes, Are They Coming From The Baker
N.A
What Kind
N/A
Do You Have Any Rentals Such as Stands, Trays, Etc.
N/A
Are You Providing Your Own Knife & Cake Server
Yes
Are You Providing a Cake Topper
??
If Yes, Will It Be Taken to The Baker
BAKER NOTES:
Nicole Besnoska
Private cake cutting
FLORIST
Thistle & Twig Floral Design
443-686-2388
Dawn W
Arrival Time at Ceremony Site
Arrival Time at Venue Site
N/A
Are They Coming Back at The End of The Wedding
No
Are There Rentals to Return to The Florist
No
Are You Giving Your Centerpieces Away to Guests
No
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Yes
Are There Any Other Decorations Besides Flowers
YDYW Decorations
Cocktail Hour Flower Details
- Bride's Bouquet
- Bridesmaid Bouquet
- Bouttonierres (4) - Groom, Best Man, (2) fathers
- Wrist Corsages (2) - MOG & MOB
- Flower Girl Crowns (2)
- Meadow of Flowers
Reception Flower Details
FLORIST MISC. NOTES
Color of her dress is white, white linen, and green ivy. Men's attire is plaid.
DJ/BAND
Dance Masters Entertainment-DJ Derek
443-676-6338
Sue & Don Fowler
Arrival Time
4:30 pm
Booked Time
5:30-10:00 pm
Is Your DJ or Band Also Your Emcee
Yes
If You Are Having a Band, How Many Players are There Including the Sound Engineer
N/A
DJ/BAND NOTES:
Introductions
1st Dance
Welcome Speech?
Dinner - Buffet
Toasts by MOH & BM toward the end of dinner
Private cake cutting - just the two of them with photographer
Parent Dances ?
No Bouquet/Garter Toss
Party, Party
Special Exit - Maybe
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
How Do You Want to Be Announced
Are You Changing Clothes
Is There a Special Exit
Misc Flow/Introductions Notes
ENTERTAINMENT
BAGPIPES
For ceremony
BRIDAL PREP
Where Will You Be Getting Ready
Sparrows Point Country Club
Where is The Groom Getting Ready
Sparrows Point Country Club
HAIRSTYLIST INFORMATION
Hairstylist Name
Tori, Hair Cuttery. Martin Plaza
Hairstylist's Cell Phone Number
667-967-5867
Arrival Time and End Time
10:00 am
Number of Girls Getting Their Hair Done
Bride, MOH, MOB
How Many Stylists
1
MAKEUP ARTIST INFORMATION
Makeup Artist Name
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
How Many Makeup Artists
BRIDAL PREP NOTES:
- They want hair and makeup at SPCC
- Bride, MOH, Moms
- Trial - Kate & John will be in town 8/26-9/2 - schedul trial for 8/27, 8/28, 8/29, or 9/1
DRESS SHOP
Gave Paula Karen Wise's contact information for alternations
TUX SHOP
Men's attire are plaid kilts
INVITATIONS
- They are working on invitations - find out what they're doing.
- Invitations should be sent 7/12
- RSVP Date should be 9/11
FAVORS
Photo Booth Photo
Are You Providing Favors
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
FAVOR NOTES:
Suggested they get a Scrap Book to glue photos into
RENTALS
Decor
- Lanterns and Greenery for 9 tables
- Greenery garland & small lanterns for sweetheart table
PHOTO BOOTH
Vison Me Mirror Photo Booth
410-925-1086
Charlene Gallagher
Arrival Time
2:30 pm
Booked Time
7:00-11:30 pm
Are They Providing the Props
Yes
Have You Chosen Your Template
Yes
Are They Providing a Backdrop or Are You Providing
VMMPB is providing
Are You Providing a Scrapbook with Pens
No
PHOTO BOOTH NOTES:
- They are providing some themed props
VIDEOGRAPHER
None
Arrival Time
Where
Booked Time
Is There a First Look
Where Will It Be
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
Sunset Time
Dietary Restrictions
VIDEOGRAPHER NOTES
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TRANSPORTATION
Woodlawn Motor Coach
410-744-3300
Barbara
How Many Shuttles
1
Booked Time for Each
4:30 - 5:30 and 11:30-12:00 am
How Many Locations for Pick Up
Hilton Garden Inn & SPCC
Names of the Hotels that They Are Staying At
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Distance and Time Between Each Stop
Paula is picking them up from hotel and taking them to SPCC
They want a Sedan or Uber at the end of the night
TRANSPORTATION NOTES:
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GUEST HOTELS
Hilton Garden Inn /Hampton Inn
- White Marsh, Hilton Garden Inn & Hampton Inn
- 17 couples
- Start with 15 rooms
Doves for Love
Dan Vitilio
410-592-1150
Hawk deivering rings