EVENT DETAILS
Alyssa
Scott
Friday, June 26, 2026
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NOTES
DOC: Stefanie
Assistant: Maddy
Chair Cover Installers: Lindsay and Maddy
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Draft Timeline
1:00 -3:00 - Chair Cover Installers arrive - Linsay & Maddy (final time to be determined)
2:00 - Caterers arrive
2:00 - Stefanie, Coordinator arrives
1:30 - Scott and groomsmen get dressed / have some lunch
2:00 - Photographer needs to start here
2:30 - Hair and Makeup need to be finished
2:30 - Scott departs and heads for Marco
2:30-3:00 - Take break with snacks, hydrate, bathroom, gather things to take to Marco
3:00 - Scott and groomsmen arrive at Marco
3:00 - Girls get dressed
3:15 -3:45- Bride gets dressed
3:45-4:45 - Photos with Bride, Bridesmaids, Parents - DETERMINE WHERE PHOTOS WILL BE
4:30 - DJ arrives - estimate
5:00 - Bartender arrives (time to be determined)
5:00-5:30 - Photos with Groom, Groomsmen, Parents
5:30 - Bride hides from the guests
6:00-6:30 - Ceremony
6:30-7:30 - Cocktail Hour
6:30-7:10 - Photos / Join cocktail hour if done earlier
7:30-11:00 - Reception
7:35 - Introductions - Parents & Bridal Party
7:45 - Salted Bread & Wine
7:50 - First Dance
Parent Dances - Bride with her Dad and then her Mom
Not Groom/Mother dance
8:00-8:55 - Buffet (may not take an hour)
8:30 - MOH & BM Toasts
8:40 - Removal of Veil (2 songs - hymn & polka)
8:45 - Cake Cutting
8:55-9:15 - Apron Dance (MOB's sister will hold apron)
9:15-11:00 - Dancing
*no spot for sunset photos
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VENDOR LIST
PHOTOGRAPHER
Forever Yours Photography, LLC
(443) 806-7264
Arrival Time
2:00 pm - needs to be confirmed
Where:
11722 Hamilton Pl, White Marsh, MD 21162, USA (15 min)
Booked Time:
8 hours
Is There a First Look
No
Where Will It Be
N/A
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
N/A
Sunset Time
N/A
Dietary Restrictions
N/A
Is There a Second Shooter
No
PHOTOGRAPHER NOTES:
Handy Ave, Catonsville, MD, United States, 21228
- Contact the photographer to confirm arrival time at the venue (targeting 2:00 pm) and adjust the contract or schedule so that getting-ready photos and the apron dance are captured.
OFFICIANT
Dan Meyler (Groom's Dad)
Information Here
Arrival Time
Information Here
OFFICIANT NOTES:
- Obtain the officiant’s email address and forward it to the wedding planner so the ceremony timeline can be shared.
CEREMONY VENUE
Marco Hunting & Fishing Club
(410) 687-9795
Time of Ceremony
6:00-6:30 pm
Venue
Marco Hunting Club, 1307 Wilson Point Rd., Baltimore, MD 21220
Rehearsal Date & Time
6/24/26 (Wed) IS HIS DAD CONDUCTING THE REHEARSAL ??
Rehearsal Location
Marco Hunting Club
Wedding County
Baltimore Co.
Will You Have Programs
No
If Yes, Will They Be Placed on Seats or in a Basket
N/A
Do You Have Readers
No
If Yes, How Many
N/A
Will You Have Aisle Markers
No - 2 large flowers where B&G stand (DIY)
If Yes, Are You Providing or is The Florist
DIY
How Many Rows Are Being Reserved
Chairs are set up by Marco
Is There a Unity Candle, Wine Box, Hand Fasting, Etc.
No
Will There Be An Aisle Runner or Petals
From the flower grannies
If Yes, Will It Be Placed Ahead of Time
N/A
Who Is Providing
N/A
What Signage Do You Have for the Ceremony
Pick a Seat / Not a Side
What Flowers Do You Have For The Ceremony
2 large flowers where bride & groom stand
Are You Providing an Arch
Yes
If Yes, Who Will Set It Up
Marco
Who Will Decorate It
Already decorated
Do You Have Separate Ceremony Musicians
DJ
What Is The Rain Plan
N/A
CEREMONY NOTES:
RECEPTION VENUE
Marco Fishing & Hunting Club
(410) 687-9795
Venue Location
Marco Hunting Club, 1307 Wilson Point Rd., Middle River, MD 21220
What Time are Vendors Allowed In
Anytime - let person know what time we'll be there
RECEPTION NOTES:
- Provide a photo of the desired DIY centerpiece/table setup (round wooden palettes and other elements) so the planner’s team can replicate it.
- Once the memorial table is finalized, send the wedding planner photos showing how the pictures should be arranged on the table.
- Rent the audio guest book device from the wedding planner and coordinate how it will be used at the reception.
- The Hall sets up the tables & chairs and flips the chairs for the ceremony. Tables will be down the sides and chairs will be in the middle for ceremony. Everything in same room.
COCKTAIL HOUR
Time of Cocktail Hour
6:30-7:30 pm
Location
In the same location / flip the room
Are There Separate Musicians
DJ
What Is The Decor of The Cocktail Hour
N/A
Is There Signage For The Cocktail Hour
N/A
COCKTAIL HOUR NOTES:
RECEPTION
What Is The Time of The Reception
7:30-11:00 pm
What Signage Do You Have For The Reception
Welcome Sign - at the door
Will You Provide a Guest Book
Yes
What Type
Renting my audio guest book phone $175
Will You Have Place Cards Or a Seating Chart
Seating Chart
Will You Provide the Table Numbers
Yes
Will You Provide a Gift Box For The Gift Table
Yes
Will You Provide Bathroom Baskets
Maybe ??
Will You Have a Memorial Table
Some type but not sure what ??
If Yes, What Type (Photos, Candles, Flowers, Etc.)
Will There Be Yard Games
N/A
If So, What Yard Games Need to Be Set Up
N/A
What Decor Other Than Flowers Will You Have at The Reception
DIY - Centerpiees on round wooden pallet, photo, table #, small flower
Who Will Be the Person(s) To Take Everything At The End of The Night
Melissa (cousin)
Is There Any Other Entertainment (Caricature Artist, Live Painter, Etc)
NO
SWEETHEART OR HEAD TABLE
Are You Having a Sweetheart or Head Table
Yes
If Yes, What Is The Decor For This Table
Floral Centerpiece, Mr & Mrs sign
Will You Provide Your Toasting Glasses
Yes
CATERER
Phat Boyz
Bobby, Owner
Arrival Time
Booked Time
What Is Your Guest Count
101-150
How Many Are Kid's Meals
2 below the age of 10
Vendor Count
2 Coordinators / 2Photographers / 1 Videographer / 1 DJ = 6 (Buffet)
Vendor Dietary Restrictions
Are You Providing Your Own Liquor
Yes
If Yes, Where Are You Purchasing It From
Midway Liquors (FIL knows owner)
Will It Be Delivered or Brought By Someone
??
What Time Will It Be Delivered
??
Will They Pick Up Unopened Bottles
N/A
If No, Who Is Taking The Liquor at The End of The Night
Melissa (Cousin)
Are You Having Signature Drinks
No
If Yes, What Are The Names of The Drinks
N/A
Will You Have Signs Showing Names and Ingredients
N/A
CATERER NOTES:
- Review the Fat Boys catering contract once received and extract the necessary details for the wedding plan.
- Arrange liquor for the wedding through Midway Liquors and coordinate with Melissa to ensure the liquor is picked up at the end of the night.
- Obtain the Fat Boys catering contract and send it to the wedding planner.
- Caterer is providing plates, napkins, & flatware
- Bride is providing linens - round tables
- Chair Covers & Sashes - B&G provding
- The Hall will set up the tables & chairs & flip the room
BAKER
the Yummery ??
Arrival Time
Is It a Tiered Cake or a Small Cake
Small 2-tier cake
If It Is a Tiered Cake, How Many Tiers Is It
2
Do You Want to Save The Top
Yes
If It's a Small Cake, Do You Want to Save The Rest of It
Serve the bottom portion
If Not, Do You Want It Served To The Parent Tables
No
Are You Having Desserts
Dessert Bar
If Yes, Are They Coming From The Baker
??
What Kind
??
Do You Have Any Rentals Such as Stands, Trays, Etc.
??
Are You Providing Your Own Knife & Cake Server
Yes
Are You Providing a Cake Topper
Yes
If Yes, Will It Be Taken to The Baker
??
BAKER NOTES:
Small 2-tier cake
- Provide the wedding planner with the cake worksheet from the chosen baker once the cake flavor and details are finalized.
FLORIST
DIY
Arrival Time at Ceremony Site
Arrival Time at Venue Site
Are They Coming Back at The End of The Wedding
Are There Rentals to Return to The Florist
Are You Giving Your Centerpieces Away to Guests
Are Your Personal Flowers (Bouquet, Etc.) Being Provided by Florist
Are There Any Other Decorations Besides Flowers
Cocktail Hour Flower Details
Reception Flower Details
DIY - Raspberry - Wild Flower theme
FLORIST MISC. NOTES
- Centerpieces - artificial - vase with flowers
- Table Number - photo of bride & groom
- Round wooden pallet
DJ/BAND
Rob Geiler ??
Arrival Time
Booked Time
Is Your DJ or Band Also Your Emcee
DJ
If You Are Having a Band, How Many Players are There Including the Sound Engineer
DJ/BAND NOTES:
- Obtain the DJ’s contract and send it to the wedding planner.
- Wine & Salted Bread
- Czepek Ceremony (Oczepiny)
- Apron Dance
FLOW INTRODUCTIONS
Will Parents and Bridal Party Stand During Your Introductions or Will They Be Seated
Stand
Are Grandparents Being Introduced or Are They Being Acknowledged From Their Tables
Walking / GP's Acknowledged from tabls
Are Parents Being Introduced or Are They Being Acknowledged From Their Tables
Yes
How Do You Want to Be Announced
Are You Changing Clothes
No
Is There a Special Exit
No
Misc Flow/Introductions Notes
ENTERTAINMENT
BRIDAL PREP
Where Will You Be Getting Ready
11722 Hamilton Place, White Marsh, MD 21161
Where is The Groom Getting Ready
Home
HAIRSTYLIST INFORMATION
Hairstylist Name
NVS
Hairstylist's Cell Phone Number
Arrival Time and End Time
Number of Girls Getting Their Hair Done
3-4
How Many Stylists
MAKEUP ARTIST INFORMATION
Makeup Artist Name
NVS
Makeup Artist Cell Phone Number
Number of Girls Getting Their Makeup Done
2-3
How Many Makeup Artists
BRIDAL PREP NOTES:
Paid retainer, waiting on contract and MoH answer about getting hers done
DRESS SHOP
Zip
TUX SHOP
Tuxes - Elegant Touch
INVITATIONS
Sending - 5/1
RSVP - 6/8
FAVORS
Wild Flower Packets
Are You Providing Favors
Yes
If Yes, Type of Favors
Will The Favor Be Placed at Each Seat, Put in a Basket , or Displayed on a Table
Table
FAVOR NOTES:
In a basket at cake cutting
RENTALS
No
PHOTO BOOTH
??
Arrival Time
Booked Time
Are They Providing the Props
Have You Chosen Your Template
Are They Providing a Backdrop or Are You Providing
Are You Providing a Scrapbook with Pens
PHOTO BOOTH NOTES:
VIDEOGRAPHER
Forever Yours Photography LLC
Arrival Time
2:00 pm
Where
Getting Ready location
Booked Time
2:00-10:00 pm
Is There a First Look
No
Where Will It Be
N/A
Will It Be Just The Bride and Groom or Will Bridal Party and Parents Be Included
N/A
Sunset Time
N/A
Dietary Restrictions
VIDEOGRAPHER NOTES
TRANSPORTATION
??
How Many Shuttles
Booked Time for Each
How Many Locations for Pick Up
Names of the Hotels that They Are Staying At
She's looking into transporation for the bridal party
Distance and Time Between Each Stop
TRANSPORTATION NOTES:
- Arrange and book transportation (such as Thoroughbred Sedan) to drive the bride and bridesmaids from the getting-ready house to the venue, booking for roughly three hours.